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River Parish Council Council News |
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The Parish Council meets 10 times a year, usually on the second Tuesday of each month except for August and December. The meetings are held at the Methodist Church in Lewisham Road and start at 7.30pm. All Parishoners are welcome to attend, however members of the public are not permitted to participate unless agreed by the Council. They are given time at the end of the meeting to ask any questions or raise issues about local affairs. Notice of meetings and agenda are posted on the Parish Council notice board out side the Village Hall.
CHAIRMAN'S JOTTINGS Co-opted councillors: The questionnaires issued at the village community day in October resulted in five people offering to join the parish council. This was a wonderful response, bearing in mind that only eight people stood for the ten seats in May. It did present a problem, however, since we had only two vacancies but we did not wish to turn down any of the offers. A plan was suggested to councillors and volunteers, which was agreed and formalised at our January meeting. Jo Bourne of 22 Crabble Lane (07722 609602) and Caroline Fox-Betts of 131 Lower Road (823809) were co-opted as councillors, Ron Parkin was co-opted onto the Recreation Ground Committee and Mr and Mrs Horobin were co-opted onto the Events Committee - co-option of non-councillors onto committees of the council is permissible. Questionnaires: The 1800 questionnaires issued with Rivall last time resulted in 96 being completed and returned (plus the 66 completed at the Community Day). Whilst the 96 have not yet been analysed, it would appear that with only a total response of 9% the vast majority of River residents are content with the village and its amenities - or is it just apathy? Budget 2008/2009: Councillors at the January meeting accepted the recommendation of the Budget Committee for a precept of £59,740, an increase of £1,740 (3%). This represents an increase of £1.08 (2.83%) for the year for a Band D property. During this year we have to meet a complete year's cost of our PCSO (£13,255). Fortunately, we have now paid off the loan for the children's play area and with other savings we are able to hold the increase to the expected inflation rate. Antisocial behaviour: Whilst there was a marked general improvement in the situation following the zero tolerance programme carried out before Christmas by the police, ably-assisted by our PCSO, the situation has deteriorated again with a rapid police response to several incidents on Saturday 26 January. Following recommendations by the police and the crime prevention officer, we are taking urgent steps to secure the rec. at night. In addition to locking the Lewisham Road entrances we are installing gates at the Lower Road entrance which will be locked during the hours of darkness. This will be inconvenient for those needing access to the DDC car park and the rear of Crabble Court flats as well as those attending late evening events at the Bowling Club, but arrangements will be made to give them access. In addition, we are repairing/replacing damaged and missing palings in the Lewisham Road fence coupled with a longer term project to replace the fencing completely. We have obtained a grant of £5,000 to help with all this. In association with the River Originals Tennis Club, we have also secured a grant of £5,000 to replace with much stronger weld mesh the much abused and damaged chain link fencing surrounding the tennis courts. Co-op shop site: Our local Co-op has a new roof and will soon be refurbished internally, but councillors have pursued the company regarding the side and rear of the premises. An improvement scheme has been agreed in principle, comprising resurfacing the side access, installing gates locked at night and either removing the disused garage eyesores or hiding them. Crabble Corn Mill: An article in the Dover Express in January was rather alarmist and inaccurate about the state of the Mill's finances. Whilst there is no danger at present of the Mill Trust going bankrupt, it does have a cash flow problem every winter when there is very little income but utility and other bills keep arriving. It would help considerably if village residents made as much use of the mill and its activities as possible to increase income and if the number of volunteers at the mill could be increased - just a few hours a month would help. There may be a house to house appeal for donations. If so, I hope that you will give generously in order to ensure that this magnificent working example of a water-powered corn mill survives. Perhaps your organisation could hold a fund-raising event for the mill. Crabble Corn Mill pond: Representatives of the Mill Trust, owners of the mill pond, River Parish Council, River Conservation Society and Kingsdale Residents' Company met in January to consider present and future maintenance of the pond to ensure that it remains an attractive feature and does not become a smelly bog due to ever-increasing silt. A modest, inexpensive programme was agreed in principle and will now be developed. River Scarecrow Trail: Our Events Committee is planning a Scarecrow Trail on 4th and 5th of July (10 till 4) in aid of the Kent Air Ambulance Trust. This event is very popular elsewhere. Houseowners or organisations make scarecrows on particular themes - ours will be fairy tales, nursery rhymes, children's TV or Disney characters, providing plenty of scope. These are displayed in front gardens etc around the village. Individuals or families then set out from the starting point, probably the village hall, using a map costing £2, with the aim of finding all the scarecrows and ending up at the finishing point - probably Crabble Corn Mill. Scarecrow displayers could also hold a garden/garage sale and it would enhance the event if those proud of their gardens could open them for the two days. More information will be in the next Rivall. River School Headteacher: After less than 3 years Mrs Lynn Lawrence leaves River School at the end of the Spring term to take up a county appointment. We wish her well in her new job and thank her for her hard work at River. We give a warm welcome to the new Head, starting in April, Claire Eggleston, currently Deputy Head at Garlinge Primary, Margate. Annual Parish Meeting, Methodist Church, Tuesday 13 May at 7.30pm: This is the only opportunity - except for our parish notice board outside the village hall - to advise you of the Annual Parish Meeting when your parish councillors present their annual report and accounts. It is also an opportunity for you to raise any village concerns or to make suggestions. We should like to consult you about traffic issues in the village - over-flowing drains, congestion, speeding and parking. There will also be a suggested traffic management scheme to discuss, including an extension of the one way system and double yellow lines. It is hoped that a representative of Kent Highways will attend to answer questions and comment upon suggestions. Please come and share your concerns and views.
10th
April 2007
MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD PRESENT: Mr D. Leach (in the Chair),Mrs Reeves, Messrs Boxall, Cuff, Flood, Killip, Thomas and Ullmann. Apologies: None IN ATTENDANCE: Mr. D. Humphrey-Woodward (Parish Clerk), Dist Cllr Mrs Nicholas and Mr B. Tidy
1.MINUTES OF LAST MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 13th March 2007 had been circulated. It was proposed by Mr Thomas, seconded by Mrs Reeves that the minutes be accepted as a correct record and were signed by the Chairman.
2.MINUTES OF THE RECREATION GROUND MANAGEMENT COMMITTEE The minutes of a Committee meeting held on 1st March 2007 were received and noted by the Council.
3.MATTERS ARISING FROM THE MINUTES (a) Youth Club - The Chairman reported on the attendance of the Friday club. A further grant of £250 for revenue had been secured from the District Council. The YMCA was advertising for another youth worker for the club. Details of grants and 50% of the Parish Council's contribution that had now been paid to the YMCA were given to the Council. (b) Bowls Pavilion repair - Due to the ambiguity in the lease of whose responsibility it was for repairs to the pavilion it was agreed to seek legal advice from the Parish Council's solicitors Stilwell & Harby. Mr Boxall had declared an interest, as a member of the Bowls Club.
4.PLANNING MATTERS
New applications:-
The council noted the decisions made by Planning Committee Chairman:
The Council noted the decisions made by DDC: GRANTED
5.REPORTS
(a) District Councillor's - Cllr Mrs Nicholas reported
that the Joint Transportation Board had agreed to extend the double
yellow lines down Common Lane to just past the church hall and at bus
stops in London Road bus clearway signs were to be painted on the
road surface. As yet no action had been taken over the double
yellow lines outside the houses adjacent to the Co-op in Lower Road.
Improvements to the traffic flow at the junction of Crabble Road /
London Road will be done during this financial year. (b) Anti-social behaviour - Mr Flood advised that there had been an incident at the bottom of Crabble Lane with a group of boys throwing objects at houses with other vandalism. Following complaints to the ASB Unit and the Police the installation of a camera in the area appeared to have cured the problem. (c) River Dour Steering Group - The Chairman reported that the Environment Agency had now completed its 10 projects to improve the flow of the river and had now drawn up another list of improvements. Dover Harbour Board had reported that the quality of water in the harbour was excellent for swimming. Dover Town Council was exploring a major project for improving the pond by the B & Q premises. The White Cliffs Countryside Agency had been responsible for the erection of the signs advertising the route of the riverside walk and a series of interpretation panels were planned subject to funding.
6.CORRESP0NDENCE
The Council noted the following. Items marked * to be circulated
7.POLICE MATTERS
Dover District Neighbourhood Policing Launch - Friday, 27th April -
Mr Boxall to attend if possible
8.ANNUAL PARISH MEETING - arrangements Mr Thomas confirmed that Mrs Alison Arthur of the River Conservation Society would be attending to talk about the proposed new conservation area in River. It was noted that Messrs Boxall, Killip and Ullmann had not submitted nomination papers for the impending parish council elections. With this in mind the Chairman enquired as to whether any of the remaining Councillors wished to change committees etc. Mr Leach was prepared to continue as Chairman; Mr Thomas agreed to seek election for Vice Chairman and Mr Flood for the Recreation Ground Management Committee chairman at the AGM. It was hoped that after the local elections the 4 vacancies could be filled by co-option. It was agreed that a selection panel to consider applicants for the Clerk's post be set up consisting of The Chairman, Mr Thomas and Mrs Reeves. Councillors agreed to invite County Cllr Brian Cope to the meeting.
9.WAR MEMORIAL- addition of name Mr Thomas advised that a request had been received for the addition of a name to the War Memorial. It was understood that the deceased had lived in River until he was 12. It was proposed by Mr Thomas, seconded by Mr Ullmann that the Parish Council arrange for the name George William Albert Reed be added to the War Memorial subject to confirmation of the facts and approval of the Diocesan Board. Mr Thomas agreed to deal with the matter for which he was thanked by the Council.
10.CLERK'S FINANCIAL REPORT
(a) The statement of receipts and payments for
March was presented to the Council. A balance of £12,433.44
had been carried forward to 2007/08. It was proposed by Mr Boxall,
seconded by Mrs Reeves that this be accepted and this was
carried. The statement was then signed by the Chairman. (b) KAPC subscription for 2007/08 - £817.50 plus VAT. It was proposed by Mr Thomas, seconded by Mr Ullmann that the subscription be renewed. Carried. (c) Allianz Cornhill - renewal of insurance - £4,601.13. It was proposed by Mr Boxall, seconded by Mrs Reeves that this be renewed. Carried. (d) Groundsman's contract - The Chairman read a letter from Mr Cox to the meeting expressing his dissatisfaction on only being awarded a 2½% increase on his contract fee. After some debate the Chairman proposed that the figure be revised and that 3% be awarded. This was agreed unanimously (e) Kent County Playing Fields Association - renewal of subscription of £15. It was proposed by Mr Thomas, seconded by Mr Ullmann that it be renewed. Carried. (f) Press advert of Clerk's vacancy. It was proposed by Mr Boxall, seconded by Mrs Reeves that an advert be placed in the Dover Express. Carried.
11.ANY OTHER RELEVANT BUSINESS Mrs Reeves requested a dog waste bin on the corner of Lyndhurst Road and Crabble Lane which was agreed subject to cost. She was disappointed at the lack of a collection service for garden waste in Cowper Road having received several complaints from residents. Cllr Mrs Nicholas agreed to investigate the matter. Before closing the meeting the Chairman expressed the Council's thanks to Mr Boxall for his long and dedicated service to the Parish Council which was heartily endorsed by the Members and the Clerk. The meeting closed at 9pm.
MINUTES OF ANNUAL GENERAL MEETING OF RIVER
PARISH COUNCIL PRESENT: Mr D.A. Leach (Chairman), Mrs Reeves, Messrs Cuff, Flood, Matcham and Thomas APOLOGIES FOR ABSENCE: None
IN ATTENDANCE: Mr D. Humphrey-Woodward (Parish Clerk) District
Cllr. Mrs S. Nicholas, County Councillor B. Cope and 18 members of
the public. 1.APPOINTMENT OF CHAIRMAN The chair was taken by Mr Thomas. It was proposed by Mr Thomas, seconded by Mr Cuff and unanimously agreed by the Council that Mr Leach should be the Chairman for the year 2007/08. Mr Leach was again thanked for his excellent leadership over the past year. Mr Leach thanked the Council for their continued support and confidence and made his Declaration of Acceptance of Office as Chairman. 2.MINUTES OF THE LAST MEETING OF THE PARISH COUNCIL It was proposed by Mrs Reeves, seconded by Mr Flood that the minutes of the meeting of the Council held on 10th April, 2007 be accepted as a true record and were signed by the Chairman.
3.DECLARATION OF ACCEPTANCE OF OFFICE OF PARISH COUNCILLORS In the Parish Council elections held on 3rd May 2007 there had only been 6 nominations and therefore these Councillors constituted the Parish Council at present. Each of the six Councillors then made their Declaration of Acceptance of Office .All previous Councillors handed in a declaration under the Mode of Conduct indicating that there were no changes to their original declaration made in May 2003. Councillor V Matcham completed a new declaration under the Code of Conduct being a new member of the Council.
3.APPOINTMENT OF VICE-CHAIRMAN It was proposed by Mrs Reeves, seconded by Mr Flood that Mr Thomas be elected as Vice-Chairman for 2007/08 and unanimously agreed by the Council. 4.APPOINTMENT TO COMMITTEES The Committees to be made up of the following Councillors:- Planning Committee: Messrs Cuff (chairman), Mrs Reeves, Messrs Leach & Thomas Recreation Ground Management Committee: Messrs Flood (chairman), Leach & Thomas
KAPC Area Committee:
Mr Thomas It was proposed by the Chairman that these appointments be taken en bloc. This was agreed unanimously 5.DATE OF NEXT MEETING The date for the next Council meeting was fixed for the 19th June 2007 THE CHAIRMAN THEN PROCEEDED TO THE ANNUAL PARISH MEETING.
MINUTES OF THE ANNUAL PARISH MEETING In the Chair: Mr D. Leach, Chairman of the Parish Council. Attendance as for the Annual General Meeting of the Parish Council. 1.REPORT OF THE COUNCIL CHAIRMAN FOR 2006/07
The Chairman presented his report for the past year, a copy of which
is appended to these minutes. 2.REPORT ON THE STATEMENT OF ACCOUNTS FOR 2006/07 The Clerk / Responsible Financial Officer presented the Statement of Accounts of the parish, subject to audit, with the aid of power point slides. At the commencement of the financial year the balance brought forward had been £3,959.76 and the year ended with reserves of £12,480.07. Income from sports activities had risen again this year to £8,502.94 principally due to football. Expenditure for the Recreation Ground amounted to £33,473.90 which was less than last year and well within the budget. The net cost of running the Recreation Ground was £24,970. The precept had been raised to £51,400 in line with inflation. Grants had been received from KCC & DDC to the value of £1,850 together with a donation of £100 towards funding the second Youth Club. Expenditure within the Parish account was £20,482.80 which included £6,333.60 repayment of the loan and was within the budget figure. In conclusion the Clerk advised that the Council carried forward a balance of £12,480.07. The Clerk answered questions and was thanked for his report. It was proposed by the Chairman that the statement of accounts be accepted and this was carried. It was proposed by Mr Cuff, seconded by Mrs Reeves that the Statement of Assurance for the Audit Report be approved. This was agreed unanimously and signed by the Chairman.
3.Proposed NEW CONSERVATION AREA in RIVER Mrs Arthur opened by giving a brief history and details of achievements of the Society since its inception 23 years ago. A map was displayed on the screen to indicate the extend of the existing Conservation Area in River. She then went on to explain the proposal to create a second Conservation Area in River. This would afford new protection to Kearsney Abbey, Russell Gardens and Bushy Ruff and also include St Peters Church, the Dublin Man 'o' War public house and an area bounded by Lower Road and the railway line. It might take in some residential areas - houses in Lower Road and Pavilion Meadow. These details were also shown on a screen. However, this was just a first suggestion and if it was agreed to proceed the Dover District Council would be the authority to designate and delineate the precise area. At the conclusion of Mrs Arthur's presentation a number of questions were asked from the floor. Cllr Mrs Nicholas drew attention that part of the proposed area would include the parish of Temple Ewell who would also have to be consulted. Residents wished to see the details marked on a map at first hand as opposed to a visual display on a screen. Others felt there was no necessity to include the housing area between Lower Road and the railway line. The Chairman suggested to the meeting that the proposed area should just include in River - Kearsney Abbey (including the bog garden), the Church and the Dublin PH. This, residents felt was more acceptable. Mrs Arthur agreed to give the comments further consideration. The Chairman thanked Mrs Arthur for her presentation.
4.ANY OTHER MATTERS Concern was expressed over the growing number of vehicles being parked in Lewisham Road and London Road with 'for sale' notices. Cllr Mrs Nicholas advised she was aware of this and steps were being taken to curb this activity but there were legal difficulties. With no other business to hand the Chairman thanked parishioners for attending and closed the meeting at 8.40pm
Annual Report for 2006/07 by the Chairman of River
Parish Council, Derek Leach
Youth clubs
Recreation ground
Roads
River Dour
Budget for 2007/08
New Parish Council I cannot let the occasion pass without paying tribute to retiring councillor Frank Boxall, who was Vice Chairman and Chairman of the Recreation Ground Committee. For the past twelve years Frank has given himself wholeheartedly to the work of the parish council and was the driving force behind the new children's play area, which was not an easy time for anybody, particularly Frank. We are very sorry to lose you Frank, but enjoy a well earned rest. This year we shall also lose our excellent clerk, David Humphrey-Woodward, who retires in August after eight years. We were a little concerned when David was appointed because he lived some distance away and did not know River, but he quickly became one of us and took great pride and care in working for River. He bore the heavy administrative burden of the changing rooms project and the children's play area without complaint. Thank you David. Soon you will be able to concentrate upon being a Woodnesborough parish councillor. Finally, I would like to thank all the councillors, those still serving and those who have retired, for all their efforts on behalf of this lovely village of ours.
MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD PRESENT: Mr D. Thomas (in the Chair), Mrs Reeves, and Messrs Cuff & Flood Apologies: Mr Leach (Chairman) IN ATTENDANCE: Mr. D. Humphrey-Woodward (Parish Clerk), Dist Cllrs Mrs Nicholas and A. Richardson, 4 members of the public and Mrs J. Coulson-Wright (new Clerk) 1FILLING OF VACANCIES BY CO-OPTION The Chairman opened the meeting and advised that Mr John Gordon Killip, 52 Crabble Lane, River and Mrs Beryl Brand, 15 Deanwood Road, River wished to be co-opted on to the Parish Council.Mrs Brand was not present. Mr Flood proposed their co-option which was seconded by Mrs Reeves and passed unanimously. Mr Killip was welcomed back to the Council by the Chairman. 2.APPOINTMENTS TO RECREATION GROUND MANAGEMENT COMMITTEE It was proposed by Mr Flood, seconded by Mrs Reeves that Mr Killip be elected to serve on the Committee, which was agreed. In the absence of Mrs Brand and Parish Councillor Mr V. Matcham it was decided to leave trying to fill the vacant offices of Tree Warden, Press Officer and Village Hall Representative.
3.MINUTES OF ANNUAL PARISH MEETING & ANNUAL GENERAL MEETING The minutes of the above meetings had been circulated. It was proposed by Mr Cuff and seconded by Mr Flood that the minutes of the APM be accepted and it was proposed by Mr Cuff, seconded by Mrs Reeves that the minutes of the AGM be accepted as a true record. All agreed and signed by the Chairman. 4.MATTERS ARISING FROM THE MINUTES (a) New conservation area in River - Following the decision at the APM to bring this matter back to the Council at its next meeting the Clerk outlined the revised area that had been suggested. This was to include Kearsney Abbey, Bushy Ruff, St Peter's Church and churchyard. As Bushy Ruff was in the neighbouring parish, Temple Ewell Parish Council to be consulted. Mr Cuff expressed concern that the desire for a new conservation area should not be pursued by River Parish Council. The River Conservation Society should apply to the Planning Dept of the District Council which was agreed by Councillors. It was therefore decided to write to River Conservation Society to advise them of the Parish Council's decision. (b) Bowls Pavilion repairs - The Clerk advised that the advice from Bradley's, solicitors, had stated that the Parish Council was responsible for the repairs in accordance with the lease. The Bowls Club had now been advised to proceed with the repairs. 5.PLANNING MATTERS
(a) The Council considered the following:-
(b) The Council took note of the decisions made by Planning
Committee Chairman:
(c) The Council took note of the decisions made by DDC: 6.REPORTS (a) District Councillors' - Cllr Mrs Nicholas spoke on the new structure of the District Council and reported that one roadside car seller had been prosecuted by Dover District Council. Other sellers were being monitored. She was planning a Community Day in the Village Hall on 27th October when all the village organisations would be invited to make a presentation on their activities. Leaflets would be distributed around the village in due course. Cllr Richardson also spoke about the District Council's structure and explained how one day he would like to see Dover declared a world heritage site. (b) Anti-social behaviour - Mr Flood gave details on incidents for April and May for which he was thanked. 7.CORRESPONDENCE
The Council took note of the following. Items marked * to
be circulated 8POLICE MATTERS
(a) Appointment & Contract of PCSO - The
Clerk reported that the contract had now been received from the Kent
Police. It indicated that the commencement date was to be 9th
July 2007 but this was now being put back to September when the
appointee would start training and probably not start patrolling in
River until October/November. Some queries in the contract had
been raised by the Chairman, Mr Leach and answers had been
received. The annual cost to the Parish Council for the first
year would be £12,868 but will be pro-rata depending on the date
of when training commences. (b) Safe Kent Awards -circulated to Councillors. (c) Neighbourhood Watch News & The Relay to be circulated. 9.WAR MEMORIAL - addition of name The Chairman reported that he had approached Cleverley & Spencer concerning the addition of one name on the existing memorial plate and had been quoted £1,200 to £1,400 which was totally unacceptable. However, he had been in touch with a monumental mason at Whitfield who could provide a small but similar plate for the additional name which would be positioned below the existing plate at a cost of £155. The person requesting the addition of the name would probably pay the cost. Councillors were happy for the Chairman to proceed with the small plate. The Chairman advised that he would seek the agreement of the vicar. 10.NEW CODE OF CONDUCT The Clerk advised that he was waiting for a guidance note which was being issued to all Dover District parish councils on the adoption of the new code and therefore proposed postponing this item on the agenda until the next council meeting on 10th July. Guidance booklets from the Standards Board of England were distributed to Councillors present. 11.CONFIRMATION OF APPOINTMENT OF NEW CLERK
The Chairman formally introduced the new Clerk Jane Coulson-Wright to
the meeting. 12.CLERK'S FINANCIAL REPORT (a) Statement of Accounts - The statement of receipts and payments for April and May was presented to the Council. It was proposed by Mrs Reeves, seconded by Mr Flood that these be accepted and this was carried. The statement was then signed by the Chairman. (b) Payment for Internal Auditor - It was proposed by Mr Cuff, seconded by Mr Flood that Mr A. Kilbee by paid £50 for his services. All agreed. 13.ANY OTHER RELEVANT BUSINESS (a) St Peter's Church - The Clerk reported that the District Council proposed to put double yellow lines (waiting restrictions) down lower Minnis Lane including past the entrance to the Church which was to be circulated for consultation to all parties in due course. In relation to the closure of the road for Remembrance Sunday, an application form had now been received and the Clerk raised the question as to who should complete it. Cllr Mrs Nicholas advised that a fee would also have to be paid. After some debate Councillors felt the request from the Church was unnecessary and it was left until the next meeting. Mrs Reeves asked if the Parish Council has been notified that the Dover Carnival was to assemble and start from Lewisham Road. She was advised no. Mr Flood advised that the Youth Clubs were holding a Youth Club Fun Day in the Recreation Ground on 2nd August from 9-30am to 2.30pm. The Chairman then opened the meeting to the public. Several questions were asked about the proposed new conservation area in River especially the possibility of including the large area of housing between Lower Road and the railway line. They were advised that the matter would now be referred back to River Conservation Society, as agreed earlier in the meeting, who will need to approach Dover District Council initially for consultation. The Chairman closed the meeting at 9.20pm.
MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD PRESENT: Mr D. Leach (in the Chair), Mrs Reeves, Mrs Brand and Messrs Cuff, Killip, Matcham and Thomas. Apologies: Mr Flood and Dist Cllr Richardson IN ATTENDANCE: Mr. D. Humphrey-Woodward (Parish Clerk), Dist Cllr Mrs Nicholas, Mrs J. Coulson-Wright (new Clerk) and Dover Express reporter. 1DECLARATION OF ACCEPTANCE OF OFFICE The Chairman opened the meeting and welcomed the new Parish Councillors Mrs Brand, Mr Killip and Mr Matcham. Mrs Brand and Mr Killip made their Declaration of Acceptance of Office. Mr Matcham had made his at the Annual Parish meeting. 2.FILLING OF VACANCIES BY CO-OPTION The Clerk stated that the Democratic Services Manager of DDC had advised that the Parish Council could proceed and co-opt any other persons it so wished. The Vice-Chairman advised that Vicky Ayoub, 19 Chisnall Road had indicated that she would be interested in joining the Parish Council. It was proposed by Mr Thomas, seconded by Mr Matcham that the Chairman invite her to seek co-option and this was agreed by the meeting. 3.APPOINTMENTS TO RECREATION GROUND MANAGEMENT COMMITTEE It was agreed that Mrs Brand be elected to serve on the Committee. Mr Matcham agreed to be the Council's representative on the Village Hall Committee and Mr Killip agreed to be the Press Officer. It was felt that there was no longer a need for a Tree Officer. 4.MINUTES OF LAST MEETING OF PARISH COUNCIL The minutes of the last meeting held on 19th June 2007 had been circulated. It was proposed by Mrs Reeves, seconded by Mr Cuff that these be accepted as a correct record and were signed by the Chairman. 5.MATTERS ARISING FROM THE MINUTES (a) KCC survey of 20th century military & civil defence sites - Mr Thomas advised that he had researched the information, which had now been sent off for which he was thanked. (b) War Memorial - The Clerk advised that he had written to Rev. A. Bawtree, Vicar of St Peter's Church requesting permission to add a name to the memorial. Mr Thomas confirmed that a local stone monumental mason had agreed to do the work. (c ) St Peter's Church - Remembrance Sunday, road closure - After further debate it was agreed that the Parish Council should make application as this was a civic event. However, it was decided to find out the cost of obtaining permission prior to making the application. 6.PLANNING MATTERS
(a) The Council considered the following applications:
(b) The Council took note of the decisions made by Planning
Committee Chairman: All SUPPORTED
(c) The Council took note of the decisions made by DDC. 7.REPORTS (a) District Councillor's - Cllr Mrs Nicholas spoke on a number of matters including the renaming of the electoral ward as River with Alkham for future elections; support from the Parish Council for the replacement of trees in the Village; the problems of traffic flow in and out of the Village during large football matches at the Crabble ground and the inconvenience caused to residents; the inspection next year of housing stock which is under the control of the District Council Housing Dept. She also reminded Councillors of the Community day she was organising at the Village Hall on 27th October where she was expecting the Parish Council to provide a stand. Finally, Mrs Nicholas was asked a number of questions by Councillors concerning the poor quality of road surfaces within the Village. (b) Anti-social behaviour for June - The Clerk advised that only one incidence had been reported by Mr Flood during June. 8.CORRESPONDENCE
DDC - Performance Plan 2007-08 - details available on the DDC website 9.POLICE MATTERS Appointment & Contract of PCSO - The Clerk reported that 2 copies of the contract had now been received from Inspector Ludwig, Kent Police for signing with a commencement date of 9th July 2007 which included the initial training of 7 weeks plus 2 weeks of beat experience before beginning work in River. Hence the commencement date in River was expected to be 10th September. This would mean a pro-rata payment of £9,404 for the rest of this financial year. The Council confirmed its decision from the last meeting that the contract should be signed. 10.NEW CODE OF CONDUCT The Clerk reported on the DDC Monitoring Officer's guidance of accepting the Code. The Council agreed to accept the new Code as circulated by the Monitoring Officer, without any modifications, in the interests of maintaining uniformity throughout Dover District. Copies of the Code were passed to each Parish Councillor. 11.RIVER VILLAGE SIGNS The Chairman reported on a letter received from Mr Chris Arthur who was offering to complete the re-gilding of the two village signs, having already completed part of one sign with existing gold leaf. It would be necessary to purchase three books of gold leaf @ £11.99 plus size @ £7.99. It was proposed by Mr Thomas, seconded by Mrs Reeves to accept Mr Arthur's offer with thanks. All agreed. 12.NEW CLERK'S CONTRACT The Chairman sought the agreement of the Parish Council to adopt the Model Disciplinary & Grievance procedures into the new contract as recommended by NALC. This was agreed by the Council. 13.CLERK'S FINANCIAL REPORT (a) Statement of Accounts - The statement of receipts and payments for June was presented to the Council. It was proposed by Mrs Reeves, seconded by Mr Killip that these be accepted and this was carried. The statement was then signed by the Chairman. (b) Quotations for repainting Lewisham Road Railings - Mr Killip advised that he had been unable to secure any other quotes via the District Council. It was agreed to proceed with the existing quotation but to keep a record of the two businesses approached last year who failed to attend a site meeting, for the purposes of Best Value. 14.CONSIDERATION OF GRATUITY FOR RETIRING CLERK The Chairman confirmed that the present Clerk was retiring at the end of August after 8 ¾ years in post. It was proposed by Mr Killip, seconded by Mr Matcham that a gratuity of £800 be awarded to the Clerk which was carried. 15.ANY OTHER RELEVANT BUSINESS The Clerk advised that Mr Flood had expressed concern about the poor flow of water in the Dour and the overgrown vegetation along the riverbank from Meadow Dean to Crabble Road. The Chairman agreed to contact Kent Highway Services. The Clerk reported on the overgrown cherry tree on the left hand side of the bus terminus. It was agreed to request Peter Coles to prune the tree. Mr Matcham drew attention to the Dover Festival to be held next year and then every fourth year. He wondered if the village could organise a scarecrow trail for the children similar to that which had taken place in Wingham recently. They agreed to give it or something similar consideration. Before closing the meeting the Chairman advised that this was the last Council meeting for the Clerk. He expressed his thanks on behalf of the Council for his work and dedication over the past 8 ¾ years and wished him success in his future activities. The meeting closed at 9.25pm
MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD PRESENT: Mr D. Leach (in the chair), Mrs Reeves, Mrs Brand and Messers Cuff, Killip, Matcham, Flood and Thomas. Apologies: All present IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas. 1 MINUTES OF LAST MEETING OF PARISH COUNCIL The minutes of the last meeting held on 10th July 2007 had been circulated. It was proposed by Mr Thomas, seconded by Mr Flood that these be accepted as a correct record and were signed by the Chairman. 2 MATTERS ARISING FROM THE MINUTES (a) Recreation ground railings - Mr Killip reported that Mr Hooper who had agreed initially to paint the railings has pulled out. Mr Killip is now in discussion with another contractor. (b) Youth Club - The Chairman confirmed that the Friday club had now been abandoned. KCC were withdrawing funding for the Tuesday Club. The YMCA Manager wishes to combine the two clubs until such time the funding runs out. The children will have the choice to join a group at the YMCA café, Discovery Centre, Dover. YMCA will provide transport. (c) Road Closure - The Clerk advised she had received a letter from Gordon Measey (Senior Transport Officer) who writes, 'There will be no need for a formal road closure/diversion signing, as the timing of the planned closure on Remembrance Sunday should not affect the Sunday bus service'. The Clerk will contact Helen Bland (police) to discuss details. (d) Co-option - Mrs Ayoub would like to attend another meeting before she commits. (e) War Memorial - Letter received from Ian Dodd DAC 22nd August 2007, expressing the need for a DAC consultant to inspect the memorial. The Clerk has advised Ian the plate has already been erected. He advised a letter be sent to the DAC consultant informing him of this update. Letter sent 11/9/07 await response. (f) Reducing Swans in the Abbey - Trudi Krol Horticultural Officer advises the swan population will grow and reduce according to natural external factors. The swans have a dedicated vet at the Sanctuary, Shepperton specialising in swan surgery as and when required. Mr Matcham requested the Clerk investigates whether Folkestone and Dover Water Board still bait the Rats at Kersney Abbey. (g) Village Signs - Extra gold leaf is required by Chris Arthur to complete the village signs. Expenditure confirmed, by Mr Thomas seconded by Mr Matcham (h) Clerks contract - Agreed and signed in August 2007. 3 REPORTS District Councillors - Cllr Mrs Nicholas reported that the new PCSO attended a Village Tea party and spoke to those attending, she was well received. Cllr Mrs Nicholas expressed concern at the number of cars parking on the pavements between the Co-op and Royal Oak, not leaving much room for disabled parishioners to pass safely. An accident has already happened. Cllr Mrs Nicholas will bring this issue to the PCSO attention. Connaught Park will be holding a 125th anniversary party in 2008. There will be Punch & Judy, Bands and many other activities. Cllr Mrs Nicholas suggested a Tennis Tournament where players would be encouraged to dress as people did 125 years ago. There is hope the event will get Lottery funding. 4 PLANNING MATTERS
(a) The Council considered the following applications:
(b) The Council noted the decisions made by the Planning
Committee Chairman: - All Supported
(c) The Council noted the decision made by DDC: 5 REPORTS (a) Playsafety Ltd - The Clerk reported the annual inspection had taken place on 17th July 2007. The report had a few Low risk findings. Report to be discussed in full at the next Recreation meeting. (b) Dover Transport study - Draft details. Mr Killip offered to read the report as he attended the meeting back in May 2007 and complete the feedback requested by the Transport department. 6 CORRESPONDENCE
Review of polling districts & polling places - All Councillors
agreed the position of our polling facilities and location were satisfactory 7 POLICE MATTERS The Chairman and Clerk met with the new PCSO Sara Orchard. Sara has been well received into the community; her base will be the Club room. The Chairman and Clerk have been given her Schedule of duties and contact number. It was explained to the councillors Sara has been made aware of the issues in River, and could re-arrange her Schedule if required to address particular issues. Sara will attend the next meeting. 8 COMMUNITY DAY 27TH OCTOBER It was agreed the Parish would support this event. The Chairman, Mr Cuff and Mrs Brand volunteered to brain storm ideas at a separate meeting. The clerk offered her support with the administration, and will compile the questionnaire. Cllr Mrs S Nicholas informed the councillors DDC would provide display boards if required. Mr Flood will approach every sports group inviting them to attend under one umbrella. 9 CLERK'S FINANCIAL REPORT The statement of receipts and payments for July was presented to the council. The council asked the Clerk to investigate Cox & Hammond expenditure regarding the hedge cutting invoices and report findings at the next meeting. It was proposed by Mr Killip, seconded by Mr Matcham that the report be accepted and this was carried. The statement was then signed by the Chairman. 10 RECREATION GOAL POSTS The councillors agreed a majority vote with the exception of Mr Killip to order and fix the new aluminium goal post for the recreation ground. The goal will cost - £476 + Vat. Jim Cox (grounds man) would be paid the sum of Approx £100 (to include materials) to cement and fix the two sockets. A separate meeting will take place to discuss how these posts will be secured to the fence. Mr Flood, Mr Matcham and Mr Cox to debate and feedback at the next Recreation meeting 11 CODE OF CONDUCT TRAINING Feedback from the Chairman was that the DDC presentation was rather disappointing. After many raised questions the Chairman was told it was up to individuals to use their own interpretation of the policy. On a positive note all were pleased to find the legal requirement for 'Whistle Blowing' has now gone. Also if an individual had a vested interest they could put their views forward before leaving the room. The clerk reported all members 'Personal Interest' documents were returned to DDC on 17th August 2007 well before the deadline and thanked all councillors returning them to her in time. 12 ANY OTHER RELEVANT BUSINESS Date for the annual walk around the Recreation Ground - Thursday 20th September 2007, 7pm Rec meeting to be held directly after. A cheque has been received from Connaught Environment for the damaged toilet door. No further action will be taken by the DDC against The Dublin Man O'War and the file has now been closed. No member of the council wished to apply for the Parish Council Representative position on the District Standard Committee. A Salt bin has gone missing from the corner of Cowper Lane and Luckhurst Road. Mrs Reeves has been informed that a lorry was responsible, delivering items to an empty property currently being developed. It has been agreed the Clerk write a letter to the Occupier requesting either payment or name of the company who supplied the lorry. However the bin will not be replaced yet due to the possibility of further Lorries visiting the site and repeating the incident. Mr Matcham asked that the councillors look to implement the 'Scarecrow trail' which could take place in 2008. This topic will be included on the next agenda for further discussion. Mr Flood had no Anti social behaviour incidents to report. He felt more parishioners may approach the new PCSO in future The Chairman closed the meeting at 9.40pm
MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD PRESENT: Mr D. Leach (in the chair), Mrs Reeves, Mrs Brand and Messers Cuff, Killip, Matcham, Flood and Thomas. Apologies: All present IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas, PCSO Sara Orchard The Chairman requested a one minute silence out of respect for the recent passing of John Ullman. 1 MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on 11th September 2007 had been circulated. It was proposed by Mr Matcham, seconded by Mr Thomas that these be accepted as a correct record and were signed by the Chairman. 2 MINUTES OF RECREATION GROUND COMMITTEE MEETING 20TH SEPTEMBER 2007 These were noted. Mrs Reeves asked why only members of the Rec. Committee and not all Councillors were informed of the site meeting in Lewisham Road re school and traffic problems. Mr Killip explained that this was merely for information with no need for Councillors to attend. It was arranged by our County Councillor for KCC Highways and another County Councillor to observe the problem. 3 MATTERS ARISING FROM THE MINUTES (a) Road Closure. Remembrance Sunday - The Clerk has arranged to meet Helen Bland (police) prior to this day to finalise which roads will be closed. Helen has said she is happy to provide officers who will supervise the closure from at least 10.55 to 11.15 (b) Salt Bin Incident Luckhurst Rd - The Clerk has made numerous telephone calls and written letters to the Occupier but as yet had no response. Mrs Reeve's informed the councillors that the Luckhurst Road sign has now also disappeared. It was agreed the Clerk would contact Lee Hales, Highways. (c) Investigation Re costs Cox & Hammond - The total cost for the year was investigated. It was found three cuts take place each year; the total cost for 07/08 will be in the region of £1022. Last years cost 06/07 was £1703. The Councillors we happy with these findings - no further action required (d) Rat Increase - The Clerk had contacted Folkestone & Dover Water services, Southern Water and the DDC. Mr Peter Davidson, Health Protection Officer from the DDC confirmed a Pest Control Officer baited the rats monthly and although they will never be able to get rid of them completely they are kept under control. The Clerk passed on the concerns raised by Mr Matcham. (e) Recreation Goals - The new goal posts have been delivered and Jim Cox has prepared the sockets ready for use on the 13th October. The new posts will be chained to the Children's Play area railings. (f) Co-Option - Val Rumbelow of the DDC has been informed by the Clerk that we still have two vacancies. The view of the DDC is to continue trying to fill them through Co-Option. (g) Weekend Bulk Collection - The Clerk has received a response from David Broomfield at the DDC who writes 'The Council has referred the decision to stop this service to Cabinet for review'. We await further news. (h) KCC small community projects fund - The Clerk informed Alison Dale, Village Hall of this project, however they have no requirements and do not wish to apply. The Clerk has liaised with Robin Reid secretary of the Tennis club and shall be submitting the application to Louise Bolton of the KCC later this week. (i) Scarecrow Trail - Mr Matcham proposed we organise this trail in River for 2008. Wingham Village have been very successful every year with this event. Mrs Brand offered to contact the organiser at Wingham to ensure they would not object to our village copying the idea and obtain handy tips. Mrs Brand will feedback to the Councillors at the next meeting.
4 Planning Matters - (b) The Council noted the decisions made by the Planning Committee Chairman - N/A
(c) The Council noted the decision made by DDC: 5 REPORTS - District Councillor - Cllr Sue Nicholas.
Cllr Mrs Nicholas has reported the bus shelter at the bottom of
Minnis Lane to the DDC, as it is covered in food products. It will be
cleaned. The bus shelter opposite the recreation ground covered in
graffiti will also be cleaned. 6 PCSO The Chairman welcomed Sara Orchard to the meeting. An article about Sara had appeared in the local press. Most parishioners are aware Sara is now patrolling River. It was agreed with Sara her police mobile number would be displayed on the village notice board with an alternative contact number if she is off duty. These will also be included in the next Rivall. The Clerk will organise.
The Chairman then opened the meeting to the public. The issue of
speeding cars along Lewisham Road was raised. PCSO Sara Orchard
informed the public that under section 59 she can give out a warning
and if this is ignored the car/motor bike could be seized. She has
informed Dover Police station of these problems and a Mobile Police
camera has been requested. 7 CORRESPONDENCE
Kent Highway Services - Leaflets had been received which the Clerk
will circulated 8 CLERKS FINANCIAL REPORT - 6 month budget update. The Clerk read through the accounts and highlighted there would be a possible approx £1400 overspend, from the original budget of £58000 as of the 31st March 2008. Mr Leach highlighted we need to increase the expenditure for the PCSO. The Clerk will contact Guy Thompson DDC to discuss the PCSO salary, as Cllr Mrs Nicholas believed the PCSO should not be funded by the Precept but by the Government. Acceptance of the half year report was proposed by Mr Matcham seconded by Mr Killip. 9 COMMUNITY DAY 27TH OCTOBER
Mrs Brand, Mr Leach & Mr Cuff had met to brainstorm ideas for the
Community Day. Parish Councillors names and photos will be on
display. 20yrs of achievements, the role the council, parish boundary
map and website were proposed and agreed. The Clerk handed out a
draft Questionnaire. A few changes will be made and 100 printed for
the event. 10 KAPC Mr Matcham agreed to become the second delegate and will attend the quarterly meetings held in Sandwich. Mr Matcham was thanked for volunteering. 11 CLERK'S FINANCIAL REPORT The statement of receipts and payments for August & September was presented to the council. It was proposed by Mr Killip, seconded by Mr Matcham that the report be accepted and this was carried. The statement was then signed by the Chairman. 12 ANY OTHER RELEVANT BUSINESS Mr Matcham proposed the idea of a Physical Training Club for young people aged 12-18. There would be a financial outlay for the equipment required of approximately £1500. Young adults would be needed for Mr Matcham to train and run the Club. Mr Matcham has already set up a Club at the Westbury community Centre in Dover. It was agreed by The Chairman that we re-visit the trial in Westbury within the next three months to help determine the possibility of introducing the Club for River. The Chairman was unable to attend the Dover West & Sandwich Joint Neighbourhood Forum meeting held on 6th September 2007. The theme was Local Health care. All information from the meeting will be circulated Mr Flood will be attending the Police Forum meeting to be held on 18th October. The next sports user meeting will be held at the Club Room on Friday 30th November 2007, starting at 7pm. The Clerk will write to all the sports clubs. The next Recreation Ground meeting will be held on Wednesday 24th October 2007 in the Lower Hall of the Methodist Church, starting at 7pm The next quarterly audit has been arranged for Thursday 11th October.
The Chairman closed the meeting at 9.25pm
MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD PRESENT: Mr D. Leach (in the chair), Mrs Brand and Messers Cuff, Killip, Matcham, Flood and Thomas. Apologies: Mrs Reeves IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas, PCSO Sara Orchard 1 MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on 9th October 2007 had been circulated. It was proposed by Mr Thomas, seconded by Mr Cuff that these be accepted as a correct record and were signed by the Chairman. 2 MATTERS ARISING FROM THE MINUTES
(a) Road Closure. Remembrance Sunday - The Chairman
informed the committee a special constable was assigned to supervise
the road closure between Lewisham Road and River Street. The laying
of the wreaths took place in silence. 3 PCSO UPDATE Sara confirmed two youths had been arrested aged 14 &15yrs. Both are known to Sara. Five others were taken to Dover Police Station for questioning. Since these arrests Sara reported the village seemed quieter and no further criminal damage has been reported. The increased police patrols will continue. The Chairman sent a letter to the local papers, which The Mercury published. Mr Matchem suggested we follow the example of some other villages where residents patrol in groups of six acting as a deterrent. Sara said that residents had the power of citizen's arrest; however the public without protection or access to immediate police backup should not put themselves at risk. 4 PLANNING MATTERS -
(a) The Council considered the following applications:
(b) The Council noted the decisions made by the Planning
Committee Chairman -
(c) The Council noted the decision made by DDC: Wind Farm - The Chairman had received a letter from Langdon Parish Council, asking for River Parish's support in opposing the application for a wind farm (4 turbines in Langdon & 1 in Guston). Two councillors objected one was outstanding and three supported. The Clerk will write to Langdon Parish. 3 Valley Road - The Chairman spoke about an issue raised at the Community day regarding the rubble building up at the bottom of 3 Valley Road's garden. Cllr Sue Nicholas informed the councillors John Hill a local builder had purchased the land and intended to build a garage to store his equipment/materials. However Highways have refused permission for the curb to be lowered. The Clerk will contact Highways and DDC to acquire further information. Bushy Ruff House - Mr Matcham raised concerns regarding the Bushy Ruff property (in Temple Ewell parish but of concern to many River residents), which is in a state of disrepair. If it continues to be left and not developed it will eventually need demolishing. Cllr S Nicholas explained the property had restrictions placed on it, and planning consent for a nursing home only. The restriction would need to be removed. Cllr S Nicholas will contact DDC Planning department for an update. The Clerk will also write to the DDC and CC to the Temple Ewell & Alkham parishes as interested parties. Low Bridge Kearsney - The committee requested the Clerk to contact Highways recommending more signs should be placed along the Alkham Valley & London Road highlighting the height of the railway bridge at Kearsney, as more Lorries are getting stuck. Another concern regarding the A20 was also raised as it will be closed for 13weeks in March 08 and a larger number of Lorries will be re-directed through the Valley potentially causing more incidents. 5 DISTRICT COUNCILLORS REPORT The graffiti has now been removed from the bus shelters; also the graffiti on the green boxes will be removed. The DDC have been involved in the development on the corner of Luckhurst Road due to the site becoming unsightly & will continue to monitor. Cllr S Nicholas expressed her disappointment with the low attendance of councillors at the Remembrance service. She was exploring funding for a new notice board where a map of the village will be displayed. Tenders are needed before work starts on the new District Council play areas in Pencester & Markwood areas. Cllr Nicholas felt we should all take the time to talk to youngsters as it may prevent anti social behaviour. 6 CORRESPONDENCE
Interactive Sign, Alkham Valley Road - Will be installed in January 2008 7 CLERK'S APPOINTMENT A unanimous decision of the River Parish Council confirmed Jane Coulson-Wright has successfully completed her 3 month probationary period. It was proposed by The Chairman and seconded by Mr Matcham. 8 CLERK'S FINANCIAL REPORT The statement of receipts and payments for October was presented to the council. It was proposed by Mr Killip, seconded by Mr Matcham that the report be accepted and this was carried. The statement was then signed by the Chairman. 9 BUDGET COMMITTEE It was agreed the following councillors would meet on 11th December at 7pm, Methodist Hall to consider next year's budget and to bring recommendations to the January council meeting: The Chairman, Mike Flood, Brian Cuff & the Clerk. 10 ANY OTHER RELEVANT BUSINESS Trudy Krol, Horticulture officer DDC, contacted the Clerk advising she had received a further letter regarding the Swans at Kearsney Abbey. She wished to confirm the Parish were happy with her previous letter, which still stood. All agreed. Mr Cuff spoke about identify theft, which had been broadcast on local television. Apparently full details of planning applications are published on the DDC website making the public vulnerable to identity theft. Cllr Sue Nicholas will investigate. Mr Killip attended a meeting in Sittingbourne held by the Co-op. He spoke to the committee informing them River Co-op site was in a poor state of repair and an eyesore to parishioners. It was suggested that a committee be formed again to address the traffic issues within the village. A traffic survey took place 5 years ago with no outcome. The Clerk will contact Lee Hails from Highways to discuss the possibility of having another survey; she will also invite him to attend our Annual meeting in May 2008 Mr Matcham reported once again more cars were appearing in streets for sale, eight in one road. It is a DDC concern Parish Meetings for 2008 will remain every 2nd Tuesday. The Chairman closed the meeting at 9.25pm
MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Reeves and Messers Cuff, Killip, Matcham, Flood and Thomas. Apologies: None IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas, PCSO Sara Orchard. Mrs C. Fox-Betts, Mrs J Bourne and Dover Express reporter 1 MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on 13th November 2007 had been circulated. It was proposed by Mr Matcham, seconded by Mrs Reeves that these be accepted as a correct record and were signed by the Chairman. 2. FILLING OF VACANCIES BY CO-OPTION The chairman stated that five people had offered to be co-opted. Not wishing to lose the services of any of them, they were all agreeable to the following proposal: Mrs C Fox-Betts, 131 Lower Road, River and Mrs J Bourne, 22 Crabble Lane, River be co-opted onto the Parish Council and that Mr Parkin, 24 Redlands Court, Dover join the Recreation Committee and Mr & Mrs Horobin, 18 Wingrove Lane, River join the Events Committee as co-opted non-councillors. The Chairman's proposal was agreed unanimously. The new councillors then took their seats and completed the necessary documents. 3 MATTERS ARISING FROM THE MINUTES
(a) Scarecrow Trail - A date has now been set for the
first meeting of the committee which will take place on Wednesday
16th January 2008. 4 Planning Matters - (a) The Council considered the following applications: None
(b) The Council noted the decisions made by the Planning
Committee Chairman -
(c) The Council noted the decisions made by DDC: 5 PCSO UPDATE Sara Orchard has compiled a questionnaire for the youths of the village. She explained it would give them an opportunity to openly say what they would like to see in the village, e.g. organised youth clubs, drop in nights etc. Sara informed the committee no one attended her recent surgery. The next surgery will be held on 7th February. 6 DISTRICT COUNCILLORS REPORT Cllr Mrs Nicholas reported Alkham Parish now have a PCSO but are not paying towards the cost. Cllr Nicholas asked the Chairman if he could investigate. Alkham Parish also have signage on their agenda requesting clear signs be erected along the Folkestone end of the valley. Tesco have withdrawn the free bus service. Cllr Nicholas has written objecting to this withdrawal and asked the Parish to follow suit. The battle to thin the trees located within River Primary school continues. Five properties are affected. The DDC 'No use empty' campaign currently have ten properties waiting for loans. 7 CORRESPONDENCE
River Village Hall - Alison Dale wrote to the Chairman and
Clerk expressing her disappointment that no parish councillors
attended the Christmas Bazaar held on 1st December 07 in the village
hall. It was proposed that a list of forth coming events be obtained
by the Clerk. Dates for Councillors diaries - On the 14th January 2008 a meeting will take place at the Crabble Corn Mill to discuss the Corn Mill pond and its future. The Chairman and Mrs Fox-Betts would attend. 8 DOVER YOUTH STRATEGY Mr Killip attended the meeting and reported that discussions would continue. No young people were present despite the topic. 9 TRAFFIC MANAGEMENT Mr Killip proposed a plan for a one way system and suggested it could be included in the next Rivall Jottings to give all parishioners in River the opportunity to air their views. Mr Killip has asked all councillors to put their views in writing and return to him before the next meeting. A plan would then be presented to the Annual Parish Meeting for discussion. The Clerk will contact Lee Hails of Highways inviting him to speak at the AGM on the topic of 'Traffic Management Flow in River'. 10 BUDGET COMMITTEE RECOMMENDATIONS A unanimous decision of the River Parish Council, proposed by Mr Thomas and seconded by Mrs Reeves, confirmed the budget proposal for 2008/09 of £59,740, an increase of 3%. 11 ANNUAL PARISH MEETING MAY The topic for this year will be 'Traffic Management'. Clerk to contact Lee Hails. 12 SECURITY & WORKING WITH LOCAL PARISHES Mr Matcham felt the village had a long term problem with rowdy youths and suggested the security within the village be looked at. He proposed the village should employ a security firm to patrol the village, so parishioners would feel more secure. No quotes as yet had been acquired. Mrs Fox-Betts believed this was over the top as many youths in groups were not menacing, it would be wiser to involve neighbourhood watch groups first. The Chairman stated that he was pleased with our new PCSO and the support from the local police in recent months. Mrs Bourne suggested mobile youth workers may help. The Chairman explained funding had been removed by the KKC. Mr Killip believed the parents had a responsibility. He also asked our PCSO were there any consequences for the youths recently caught by the police for vandalising. Sara could not comment and suggested contacting the press department at Dover Police Station. The Chairman asked councillors if they wished to follow up Mr Matcham's suggestion. They declined. Mr Matcham proposed the council worked with other parishes on certain topics. The Chairman informed him there was already a Neighbourhood Forum where such items could be put on the agenda. Mr Matcham suggested Crabble Corn Mill would be a mutual topic as they needed help with funding. The Chairman agreed to discuss the financial state of the Mill with the Trustees shortly and, if appropriate, raise this at the next forum. 13 CLERK'S FINANCIAL REPORT The statement of receipts and payments for November & December was presented to the council. It was proposed by Mrs Reeves and seconded by Mrs Bourne that the report be accepted and this was carried. The statement was then signed by the Chairman. 14 GRANT APPICATIONS The Chairman reported a £5,000 grant had been awarded by DDC to support the proposal of securing the Recreation Grounds. We are required however to match funding of at least 20%. Also reported another £5,000 grant had been received from the KKC which will pay for the renewal of the weld mesh fencing around the Tennis Courts. 15 CLERKS PAY AWARD KAPC The NALC had finally agreed a 2.5% pay increase for all clerks, backdated to 1 April 2007. If implemented by the Council, Mr D Humphrey-Woodward, previous clerk should receive the increase for the period- April 07 - August 2007 and the present Clerk from 1 August 2007. It was proposed by the Chairman, seconded by Mr Thomas. This was agreed by the Council. 16 ANY OTHER RELEVANT BUSINESS Mrs Reeves requested a new dog waste bin for Luckhurst Road. The clerk will obtain a cost. Mr Flood read through the results of the Police Survey after receiving feedback form the councillors. He will return the questionnaire on behalf of the Parish Council. Mr Matcham raised his concerns regarding the lack of income in the Recreation Ground. He believed more events should take place to raise funds. The Chairman highlighted the problem with the over usage of these grounds and although a few events may raise a few hundred pounds, it was a drop in the ocean compared to the net cost. The Clerk will update the River Parish Council members listing with the new councillors. The Chairman closed the meeting at 9.45pm
MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Reeves, Mrs Fox-Betts, Mrs J Bourne and Messer's Cuff, Killip, Matcham and Flood Apologies: Mr D Thomas IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas, PCSO Sara Orchard, and Dover Express reporter 1 MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on 8th January 2007 had been circulated. It was proposed by Mr Matcham, seconded by Mr Flood that these be accepted as a correct record and were signed by the Chairman. 2 MATTERS ARISING FROM THE MINUTES (a) Bushy Ruff House - The clerk advised the Temple Ewell clerk would e-mail a full update.
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