River Parish Council Council News Chairmans Jottings    Council Minutes

The Parish Council meets 10 times a year, usually on the second Tuesday of  each  month except for August and December.  The meetings are held at the Methodist Church in Lewisham Road and start at 7.30pm. All Parishoners are welcome to attend, however members of the public are not permitted to participate unless agreed by the Council. They are given time at the end of the meeting to ask any questions or raise issues about local affairs.  Notice of meetings and agenda are posted on the Parish Council notice board out side the Village Hall. CHAIRMAN'S JOTTINGS By Derek Leach, Chairman, River Parish Council Co-opted councillors: The questionnaires issued at the village community day in October resulted in five people offering to join the parish council. This was a wonderful response, bearing in mind that only eight people stood for the ten seats in May. It did present a problem, however, since we had only two vacancies but we did not wish to turn down any of the offers. A plan was suggested to councillors and volunteers, which was agreed and formalised at our January meeting. Jo Bourne of 22 Crabble Lane (07722 609602) and Caroline Fox-Betts of 131 Lower Road (823809) were co-opted as councillors, Ron Parkin was co-opted onto the Recreation Ground Committee and Mr and Mrs Horobin were co-opted onto the Events Committee - co-option of non-councillors onto committees of the council is permissible. Questionnaires: The 1800 questionnaires issued with Rivall last time resulted in 96 being completed and returned (plus the 66 completed at the Community Day). Whilst the 96 have not yet been analysed, it would appear that with only a total response of 9%  the vast majority of River residents are content with the village and its amenities - or is it just apathy? Budget 2008/2009: Councillors at the January meeting accepted the recommendation of the Budget Committee for a precept of £59,740, an increase of £1,740 (3%). This represents an increase of £1.08 (2.83%) for the year for a Band D property. During this year we have to meet a complete year's cost of our PCSO (£13,255). Fortunately, we have now paid off the loan for the children's play area and with other savings we are able to hold the increase to the expected inflation rate. Antisocial behaviour: Whilst there was a marked general improvement in the situation following the zero tolerance programme carried out before Christmas by the police, ably-assisted by our PCSO, the situation has deteriorated again with a rapid police response to several incidents on Saturday 26 January. Following recommendations by the police and the crime prevention officer, we are taking urgent steps to secure the rec. at night. In addition to locking the Lewisham Road entrances we are installing gates at the Lower Road entrance which will be locked during the hours of darkness. This will be inconvenient for those needing access to the DDC car park and the rear of Crabble Court flats as well as those attending late evening events at the Bowling Club, but arrangements will be made to give them access. In addition, we are repairing/replacing damaged and missing palings in the Lewisham Road fence coupled with a longer term project to replace the fencing completely. We have obtained a grant of £5,000 to help with all this. In association with the River Originals Tennis Club, we have also secured a grant of £5,000 to replace with much stronger weld mesh the much abused and damaged chain link fencing surrounding the tennis courts. Co-op shop site: Our local Co-op has a new roof and will soon be refurbished internally, but councillors have pursued the company regarding the side and rear of the premises. An improvement scheme has been agreed in principle, comprising resurfacing the side access, installing gates locked at night and either removing the disused garage eyesores or hiding them. Crabble Corn Mill: An article in the Dover Express in January was rather alarmist and inaccurate about the state of the Mill's finances. Whilst there is no danger at present of the Mill Trust going bankrupt, it does have a cash flow problem every winter when there is very little income but utility and other bills keep arriving. It would help considerably if village residents made as much use of the mill and its activities as possible to increase income and if the number of volunteers at the mill could be increased - just a few hours a month would help. There may be a house to house appeal for donations. If so, I hope that you will give generously in order to ensure that this magnificent working example of a water-powered corn mill survives. Perhaps your organisation could hold a fund-raising event for the mill. Crabble Corn Mill pond: Representatives of the Mill Trust, owners of the mill pond,  River Parish Council, River Conservation Society and Kingsdale Residents' Company met in January to consider present and future maintenance of the pond to ensure that it remains an attractive feature and does not become a smelly bog due to ever-increasing silt. A modest, inexpensive programme was agreed in principle and will now be developed. River Scarecrow Trail: Our Events Committee is planning a Scarecrow Trail on 4th and 5th of July (10 till 4) in aid of the Kent Air Ambulance Trust. This event is very popular elsewhere. Houseowners or organisations make scarecrows on particular themes - ours will be fairy tales, nursery rhymes, children's TV or Disney characters, providing plenty of scope. These are displayed in front gardens etc around the village. Individuals or families then set out from the starting point, probably the village hall, using a map costing £2, with the aim of finding all the scarecrows and ending up at the finishing point - probably Crabble Corn Mill. Scarecrow displayers could also hold a garden/garage sale and it would enhance the event if those proud of their gardens could open them for the two days. More information will be in the next Rivall. River School Headteacher: After less than 3 years Mrs Lynn Lawrence leaves River School at the end of the Spring term to take up a county appointment. We wish her well in her new job and thank her for her hard work at River. We give a warm welcome to the new Head, starting in April, Claire Eggleston, currently Deputy Head at Garlinge Primary, Margate. Annual Parish Meeting, Methodist Church, Tuesday 13 May at 7.30pm: This is the only opportunity - except for our parish notice board outside the village hall - to advise you of the Annual Parish Meeting when your parish councillors present their annual report and accounts. It is also an opportunity for you to raise any village concerns or to make suggestions. We should like to consult you about traffic issues in the village - over-flowing drains, congestion, speeding and parking. There will also be a suggested traffic management scheme to discuss, including an extension of the one way system and double yellow lines. It is hoped that a representative of Kent Highways will attend to answer questions and comment upon suggestions. Please come and share your concerns and views. This article also appears in the March 2008 edition of "RIVALL" the Village Magazine for River which is published by the Village Hall Trust. It delivered free of charge to every home in the village four times a year. Council Minutes 10th April 2007 Annual General Meeting 10th May 2007 Annual Parish Meeting 10th May 2007 19th June 2007 10th July 2007 11th September 2007 9th October 2007 13th November 2007 8th January 2008 12th February 2008  11th March 2008 MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 10th April 2007 AT METHODIST CHURCH AT 7-30 p.m. PRESENT:  Mr D. Leach (in the Chair),Mrs Reeves, Messrs Boxall, Cuff, Flood, Killip,  Thomas and Ullmann. Apologies:  None IN ATTENDANCE:  Mr. D. Humphrey-Woodward (Parish Clerk), Dist Cllr Mrs Nicholas and Mr B. Tidy    1.MINUTES OF LAST MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 13th March 2007 had been circulated.  It was proposed by Mr Thomas, seconded by Mrs Reeves that the minutes be accepted as a correct record and were signed by the Chairman.   2.MINUTES OF THE RECREATION GROUND MANAGEMENT COMMITTEE The minutes of a Committee meeting held on 1st March 2007 were received and noted by the Council.   3.MATTERS ARISING FROM THE MINUTES (a)   Youth Club  - The Chairman reported on the attendance of the Friday club.  A further grant of £250 for revenue had been secured from the District Council.  The YMCA was advertising for another youth worker for the club.  Details of grants and 50% of the Parish Council's contribution that had now been paid to the YMCA were given to the Council. (b)   Bowls Pavilion repair - Due to the ambiguity in the lease of whose responsibility it was for repairs to the pavilion it was agreed to seek legal advice from the Parish Council's solicitors Stilwell & Harby.   Mr Boxall had declared an interest, as a member of the Bowls Club.   4.PLANNING MATTERS New applications:- None for consideration The council noted the decisions made by Planning Committee Chairman: DOV/07/286 - Erection of first floor side extn - 45 Coxhill Gardens - SUPPORTED The Council noted the decisions made by DDC:  GRANTED DOV/07/135 - Erection of single storey rear extn & roof extn (to provide accommodation at first floor) incorporating chimney breast to rear - 2 Chisnall Road DOV/07/169 - Erection of single storey rear extn - 8 Crabble Close TC/07/12TC - Crown reduction of 20% & reshaping of canopy to one Yew tree - Crabble Corn Mill, Mill Yard Entrance, Lower Road DOV/07/137 - Erection of detached dwelling and garage - 3 London Road - WITHDRAWN.   5.REPORTS (a) District Councillor's -  Cllr Mrs Nicholas reported that the Joint Transportation Board had agreed to extend the double yellow lines down Common Lane to just past the church hall and at bus stops in London Road bus clearway signs were to be painted on the road surface. As yet no action  had been taken over the double yellow lines outside the houses adjacent to the Co-op in Lower Road. Improvements to the traffic flow at the junction of Crabble Road / London Road will be done during this financial year. The dispute over tree growth on the school boundary at the rear was still ongoing.   The owners of a garage with hard standing in Valley Road had been advised that they needed to apply for retrospective planning permission.  The District Council had allocated £1.8m towards the improvement of private properties in Dover and another £1.6m was to be made available. (b)   Anti-social behaviour - Mr Flood advised that there had been an incident at the bottom of Crabble Lane with a group of boys throwing objects at houses with other vandalism.  Following complaints to the ASB Unit and the Police the installation of a camera in the area appeared to have cured the problem. (c)   River Dour Steering Group - The Chairman reported that the Environment Agency had now completed its 10 projects to improve the flow of the river  and had now drawn up another list of improvements. Dover Harbour Board had reported that the quality of water in the harbour was excellent for swimming. Dover Town Council was exploring a major project for improving the pond by the B & Q premises.  The White Cliffs Countryside Agency had been responsible for the erection of the signs advertising the route of the riverside walk and a series of interpretation panels were planned subject to funding.   6.CORRESP0NDENCE The Council noted the following.  Items marked * to be circulated DDC - Dover & Deal Neighbourhood Forums - advice from Monitoring Officer about attending Forums prior to the elections. KCC - Dover District Neighbourhood Forums - questionnaire circulated to Councillors River Bowling Club reply in relation to dispute over Wheeler Jefferiss account - matter now closed South East England Region Assembly - Partial review of the SE Plan: Revised apportionment of primary land-won aggregates* Dover District Volunteering Centre*  Consumer Council for Water Southern - meeting at Hythe Imperial on Wed. 25th Apr at 2pm* Environment Agency - decision on British Energy Generation Ltd's nuclear power station authorisations. Leaflets for Le Tour de France in Kent, Explore Kent - already circulated   7.POLICE MATTERS Dover District Neighbourhood Policing Launch - Friday, 27th April - Mr Boxall to attend if possible Dover Police/Parish Forum meeting on 19th April at Dover Police Stn, 7pm.-  Mr Flood to attend.  Any items for the agenda to be passed to the Clerk.   8.ANNUAL PARISH MEETING - arrangements Mr Thomas confirmed that Mrs Alison Arthur of the River Conservation Society would be attending to talk about the proposed new conservation area in River. It was noted that Messrs Boxall, Killip and Ullmann had not submitted nomination papers for the impending parish council elections.  With this in mind the Chairman enquired as to whether any of the remaining Councillors wished to change committees etc.  Mr Leach was prepared to continue as Chairman; Mr Thomas agreed to seek election for Vice Chairman and Mr Flood for the Recreation Ground Management Committee chairman at the AGM. It was hoped that after the local elections the 4 vacancies could be filled by co-option. It was agreed that a selection panel to consider applicants for the Clerk's post be set up consisting of The Chairman, Mr Thomas and Mrs Reeves. Councillors agreed to invite County Cllr Brian Cope to the meeting.   9.WAR MEMORIAL- addition of name Mr Thomas advised that a request had been received for the addition of a name to the War Memorial. It was understood that the deceased had lived in River until he was 12. It was proposed by Mr Thomas, seconded by Mr Ullmann that the Parish Council arrange for the name George William Albert Reed be added to the War Memorial subject to confirmation of the facts and approval of the Diocesan Board.  Mr Thomas agreed to deal with the matter for which he was thanked by the Council.   10.CLERK'S FINANCIAL REPORT   (a)   The statement of receipts and payments for March was presented to the Council.  A balance of £12,433.44 had been carried forward to 2007/08. It was proposed by Mr Boxall, seconded by Mrs Reeves that this be accepted and this was carried.  The statement was then signed by the Chairman. The Clerk advised that all accounts had now been balanced and closed for 2006/07 and were ready for submission to the Council's Internal Auditor.  The Chairman thanked the Clerk for all his work.  (b)   KAPC subscription for 2007/08  -  £817.50 plus VAT. It was proposed by Mr Thomas, seconded by Mr Ullmann that the subscription be renewed.  Carried.  (c)   Allianz Cornhill - renewal of insurance - £4,601.13.  It was proposed by Mr Boxall, seconded by Mrs Reeves that this be renewed.  Carried. (d)    Groundsman's contract - The Chairman read a letter from Mr Cox to the meeting expressing his dissatisfaction on only being awarded a 2½% increase on his contract fee.  After some debate the Chairman proposed that the figure be revised and that 3% be awarded.  This was agreed unanimously (e)   Kent County Playing Fields Association - renewal of subscription of £15.  It was proposed by Mr Thomas, seconded by Mr Ullmann that it be renewed.  Carried. (f)   Press advert of Clerk's vacancy.  It was proposed by Mr Boxall, seconded by Mrs Reeves that an advert be placed in the Dover Express.  Carried.   11.ANY OTHER RELEVANT BUSINESS Mrs Reeves requested a dog waste bin on the corner of Lyndhurst Road and Crabble Lane which was agreed subject to cost.   She was disappointed at the lack of a collection service for garden waste in Cowper Road having received several complaints from residents.  Cllr Mrs Nicholas agreed to investigate the matter. Before closing the meeting the Chairman expressed the Council's thanks to Mr Boxall for his long and dedicated service to the Parish Council which was heartily endorsed by the Members and the Clerk. The meeting closed at 9pm. Back to top of page MINUTES OF ANNUAL GENERAL MEETING OF RIVER PARISH COUNCIL HELD 10th MAY 2007 AT METHODIST CHURCH AT 7-30 P.M.  PRESENT:    Mr D.A. Leach (Chairman), Mrs Reeves, Messrs Cuff, Flood, Matcham and Thomas APOLOGIES FOR ABSENCE:  None IN ATTENDANCE: Mr D. Humphrey-Woodward (Parish Clerk) District Cllr. Mrs S. Nicholas, County Councillor B. Cope and 18 members of the public. The Chairman opened the meeting by welcoming those in attendance and briefly explained the agenda for the evening. 1.APPOINTMENT OF CHAIRMAN The chair was taken by Mr Thomas.   It was proposed by Mr Thomas, seconded by Mr Cuff and unanimously agreed by the Council that Mr Leach should be the Chairman for the year 2007/08.  Mr Leach was again thanked for his excellent leadership over the past year.   Mr Leach thanked the Council for their continued support and confidence and made his Declaration of Acceptance of Office as Chairman. 2.MINUTES OF THE LAST MEETING OF THE PARISH COUNCIL It was proposed by Mrs Reeves, seconded by Mr Flood that the minutes of the meeting of the Council held on 10th April, 2007 be accepted as a true record and were signed by the Chairman.   3.DECLARATION OF ACCEPTANCE OF OFFICE OF PARISH COUNCILLORS In the Parish Council elections held on 3rd May 2007 there had only been 6 nominations and therefore these Councillors constituted the Parish Council at present. Each of the six Councillors then made their Declaration of Acceptance of Office .All previous Councillors handed in a declaration under the Mode of Conduct indicating that there were no changes to their original declaration made in May 2003.  Councillor V Matcham completed a new declaration under the Code of Conduct being a new member of the Council.   3.APPOINTMENT OF VICE-CHAIRMAN It was proposed by Mrs Reeves, seconded by Mr Flood that Mr Thomas be elected as Vice-Chairman for 2007/08 and unanimously agreed by the Council. 4.APPOINTMENT TO COMMITTEES The Committees to be made up of the following Councillors:- Planning Committee:   Messrs Cuff (chairman), Mrs Reeves, Messrs  Leach & Thomas  Recreation Ground Management Committee:  Messrs  Flood (chairman), Leach & Thomas KAPC Area Committee:         Mr Thomas Police Consultative Group       Mr Flood Tree Warden                          Vacant Dog Monitor                           Mrs Reeves Press Officer                           Vacant River School Governor            Mrs Janet Jowett Village Hall Committee            Vacant River Dour Steering Group       Mr Leach Age Concern Committee          District Cllr Mrs S. Nicholas It was proposed by the Chairman that these appointments be taken en bloc. This was agreed unanimously 5.DATE OF NEXT MEETING The date for the next Council meeting was fixed for the 19th June 2007 THE CHAIRMAN THEN PROCEEDED TO THE ANNUAL PARISH MEETING.  Back to top of page MINUTES OF THE ANNUAL PARISH MEETING HELD ON 10th MAY 2007 AT THE METHODIST CHURCH, RIVER In the Chair:  Mr D. Leach, Chairman of the Parish Council. Attendance as for the Annual General Meeting of the Parish Council. 1.REPORT OF THE COUNCIL CHAIRMAN FOR 2006/07 The Chairman presented his report for the past year, a copy of which is appended to these minutes. 2.REPORT ON THE STATEMENT OF ACCOUNTS FOR 2006/07 The Clerk / Responsible Financial Officer presented the Statement of Accounts of the parish, subject to audit, with the aid of  power point slides. At the commencement of the financial year the balance brought forward had been £3,959.76 and the year ended with reserves of £12,480.07.  Income from sports activities had risen again this year to £8,502.94 principally due to football. Expenditure for the Recreation Ground amounted to £33,473.90 which was less than last year and well within the budget.  The net cost of running the Recreation Ground was £24,970. The precept had been raised to £51,400 in line with inflation.  Grants had been received from KCC & DDC to the value of £1,850 together with a donation of £100 towards funding the second Youth Club.  Expenditure within the Parish account was £20,482.80 which included £6,333.60 repayment of the loan and was within the budget figure. In conclusion the Clerk advised that the Council carried forward a balance of £12,480.07.  The Clerk answered questions and was thanked for his report. It was proposed by the Chairman that the statement of accounts be accepted and this was carried. It was proposed by Mr Cuff, seconded by Mrs Reeves that the Statement of Assurance for the Audit Report be approved.   This was agreed unanimously and signed by the Chairman.   3.Proposed NEW CONSERVATION AREA in RIVER Presentation by Mrs Alison Arthur, Hon. Secretary of River Conservation Society Mrs Arthur opened by giving a brief history and details of achievements of the Society since its inception 23 years ago.  A map was displayed on the screen to indicate the extend of the existing Conservation Area in River. She then went on to explain the proposal to create a second Conservation Area in River. This would afford new protection to Kearsney Abbey, Russell Gardens and Bushy Ruff and also include St Peters Church, the Dublin Man 'o' War public house and an area bounded by Lower Road and the railway line.  It might take in some residential areas - houses in Lower Road and Pavilion Meadow.  These details were also shown on a screen.  However, this was just a first suggestion and if it was agreed to proceed the Dover District Council would be the authority to designate and delineate the precise area. At the conclusion of Mrs Arthur's presentation a number of questions were asked from the floor.  Cllr Mrs Nicholas drew attention that part of the proposed area would include the parish of Temple Ewell who would also have to be consulted.  Residents wished to see the details marked on a map at first hand as opposed to a visual display on a screen.  Others felt there was no necessity to include the housing area between Lower Road and the railway line. The Chairman suggested to the meeting that the proposed area should just include in River - Kearsney Abbey (including the bog garden), the Church and the Dublin PH.  This, residents felt was more acceptable.  Mrs Arthur agreed to give the comments further consideration. The Chairman thanked Mrs Arthur for her presentation.   4.ANY OTHER MATTERS Concern was expressed over the growing number of vehicles being parked in Lewisham Road and London Road with 'for sale' notices.  Cllr Mrs Nicholas advised she was aware of this and steps were being taken to curb this activity but there were legal difficulties. With no other business to hand the Chairman thanked parishioners for attending and closed the meeting at 8.40pm   Annual Report for 2006/07 by the Chairman of River Parish Council, Derek Leach This past year was relatively quiet for your parish council compared with previous years with no major projects, although getting a second youth club evening started was time consuming. I shall not bore you with the routine business such as commenting upon planning applications, taking up complaints on behalf of residents, considering many reports and consultative documents from District and County and representing River on various bodies. Youth clubs The Tuesday evening group for primary school age continued to meet in the rec. club room, attracting mainly girls. In March 2007 we succeeded in opening a club for teenagers on a Friday evening with help from the Youth Officer at Dover District Council and managed by the YMCA. The parish council has undertaken to fund the two youth workers for 22 weeks and it is hoped that the club will be self financing thereafter supported by a management committee. We desperately need more help either to become the part time paid youth workers or to assist voluntarily.  Recreation ground The recreation ground continues to be our major preoccupation and expense with a net cost of £27,000 this past year. Vandalism and antisocial behaviour continues, but mainly restricted to severe damage this winter to the tennis courts by footballers and a golfer and to motorbikers of all sizes careering across the rec endangering children and adults. This we have countered by extending the fence by the changing rooms and installing a special gate by the bowling green that allows pedestrians and pushchairs through but not motorbikes. A number of necessary maintenance and repair tasks have recently been agreed, including a three year programme to treat and paint the fencing along Lewisham Road at a cost of £2,500 a year. We are also seeking practical ways to repair the well used kick about areas. Litter is always a problem and is getting worse - not just odd cans and bottles, especially after adult football matches. Our thanks are due to our groundsman Jim Cox who must get very frustrated at times repairing unnecessary damage and cleaning up litter. That said, it is a lovely ground and well used by River people and Dover generally. Saving it from being built upon must surely rate as the parish council's best achievement in its 20 year history, despite the substantial, continuing cost. Roads We have supported efforts by Crabble Mill to restrict heavy lorries passing the mill and shaking its foundations. Whilst some use is inevitable most of the lorries could use Lewisham Road. A one way system and/or traffic calming may be the solution. We were disappointed that a planning  application for a car park by the Dublin Man o' War was refused, but hope that a revised scheme will be submitted. We have also been frustrated along with many residents that the Dublin's garden refurbishment is unfinished and is such an eyesore. This is being handled, albeit slowly, by Dover District Council. River Dour We are members of the River Dour Steering Group. This past year has seen not only river litter clearances, but several projects by the Environment Agency to improve the flow of the river. The White Cliffs Countryside Project has erected river walk signs and now plans interpretation panels starting with Bushy Rough. They also organise conducted river walks. Much more can be done when funding allows. A priority is to improve the area by the B&Q store. Budget for 2007/08 After several years of modest increases in budget we were obliged to increase the budget by £6,600 to £58,000. This is equivalent to £38.11p for a Band D property, an increase of £4.46p. This increase is needed primarily to fund the appointment during the year of a Police Community Support Officer for River. Support for this and the financial implications was given by the Annual Parish Meeting in 2005, since when we have been waiting patiently to come to the top of the waiting list. We are still not sure whether we shall be successful during 2007, neither do we yet know, if successful, what the revised financial contribution will be. However, since we are still on the priority list, we have made a reasonable provision of £5,000. The budget also includes repayment of the outstanding loan of £6,338, which was necessary to finance the new children's play area and we also had to be prepared to pay, if necessary, Dover District Council up to £2,000 for organising the parish council election. New Parish Council  This brings me neatly to this year's parish council election, which, in the event, did not happen! Only eight of the ten seats were occupied, following two earlier resignations. Of the eight only five stood for re-election and there was one fresh nomination. Therefore, we six are duly appointed and your new council will be looking for four people to co-opt, so beware! Your 'new' councillors in addition to myself are: Derek Thomas, Josie Reeves, Brian Cuff, Michael Flood and the really new boy (albeit with plenty of council experience) is Vic Matcham to whom I give a warm welcome. I cannot let the occasion pass without paying tribute to retiring councillor Frank Boxall, who was Vice Chairman and Chairman of the Recreation Ground Committee. For the past twelve years Frank has given himself wholeheartedly to the work of the parish council and was the driving force behind the new children's play area, which was not an easy time for anybody, particularly Frank. We are very sorry to lose you Frank, but enjoy a well earned rest. This year we shall also lose our excellent clerk, David Humphrey-Woodward, who retires in August after eight years. We were a little concerned when David was appointed because he lived some distance away and did not know River, but he quickly became one of us and took great pride and care in working for River. He bore the heavy administrative burden of the changing rooms project and the children's play area without complaint. Thank you David. Soon you will be able to concentrate upon being a Woodnesborough parish councillor. Finally, I would like to thank all the councillors, those still serving and those who have retired, for all their efforts on behalf of this lovely village of ours. Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 19the June 2007 AT METHODIST CHURCH AT 7-30 p.m. PRESENT:  Mr D. Thomas (in the Chair), Mrs Reeves, and Messrs Cuff & Flood Apologies:  Mr Leach (Chairman) IN ATTENDANCE:  Mr. D. Humphrey-Woodward (Parish Clerk), Dist Cllrs Mrs Nicholas and A. Richardson, 4 members of the public and Mrs J. Coulson-Wright (new Clerk) 1FILLING OF VACANCIES BY CO-OPTION The Chairman opened the meeting and advised that Mr John Gordon Killip, 52 Crabble Lane, River and Mrs Beryl Brand, 15 Deanwood Road, River wished to be co-opted on to the Parish Council.Mrs Brand was not present.  Mr Flood proposed their co-option which was seconded by Mrs Reeves and passed unanimously.  Mr Killip was welcomed back to the Council by the Chairman. 2.APPOINTMENTS TO RECREATION GROUND MANAGEMENT COMMITTEE It was proposed by Mr Flood, seconded by Mrs Reeves that Mr Killip be elected to serve on the Committee, which was agreed.  In the absence of Mrs Brand and Parish Councillor Mr V. Matcham it was decided to leave trying to fill the vacant offices of Tree Warden, Press Officer and Village Hall Representative. 3.MINUTES OF ANNUAL PARISH MEETING & ANNUAL GENERAL MEETING     held on 10th May 2007. The minutes of the above meetings had been circulated.  It was proposed by Mr Cuff and seconded by Mr Flood that the minutes of the APM be accepted and it was proposed by Mr Cuff, seconded by Mrs Reeves that the minutes of the AGM be accepted as a true record.  All agreed and signed by the Chairman. 4.MATTERS ARISING FROM THE MINUTES (a)  New conservation area in River - Following the decision at the APM to bring this matter back to the Council at its next meeting the Clerk outlined the revised area that had been suggested.  This was to include Kearsney Abbey, Bushy Ruff, St Peter's Church and churchyard.  As Bushy Ruff was in the neighbouring parish, Temple Ewell Parish Council to be consulted.  Mr Cuff expressed concern that the desire for a new conservation area should not be pursued by River Parish Council. The River Conservation Society should apply to the Planning Dept of the District Council which was agreed by Councillors.  It was therefore decided to write to River Conservation Society to advise them of the Parish Council's decision. (b)   Bowls Pavilion repairs - The Clerk advised that the advice from Bradley's, solicitors, had stated that the Parish Council was responsible for the repairs in accordance with the lease. The Bowls Club had now been advised to proceed with the repairs. 5.PLANNING MATTERS (a) The Council considered the following:- DOV/07/565 - Replacement of existing timber decking with galvanised steel tread plates to the footbridge and viewing platform - Crabble Corn Mill.- SUPPORTED (b) The Council took note of the decisions made by Planning Committee Chairman:  DOV/07/336 - Change of use and conversion to 2 dwellings, erection of rear porch extn, construction of hard standing and vehicular access - 48-50 Lower Road - SUPPORTED DOV/07/395 - Erection of 4 bedroom detached dwelling and construction of vehicular access - Site at Foxberry, 34 Cowper Road - OBJECTED TO. DOV/07/396 - Erection of single storey rear extn - 22 Minnis Lane - SUPPORTED DOV/07/401 - Erection of 3 bedroom detached dwelling & construction of vehicular access - Land adjoining Tighnabruaich, Pavilion Meadow - SUPPORTED DOV/07/405 - Erection of garage extn & erection of garden store and boundary wall - The Laurels, Chisnall Road - SUPPORTED DOV/07/433 - Erection of rear conservatory extn - River Cottage, Minnis Lane - SUPPORTED DOV/07/492 - Works to 3 trees - 16 Riverdale - SUPPORTED DOV/07/636 - Works to trees - 113 Minnis Lane - SUPPORTED (c)  The Council took  note of the decisions made by DDC:  DOV/06/1139 - Erection of detached building incorporating 12 residential flats, alterations to existing vehicular access and associated car parking (existing building to be demolished) - 33 London Road  - GRANTED DOV/07/149 - Erection of decking - Crabble Corn Mill, Lower Road - GRANTED DOV/07/158 - Erection of a single storey side extn - 1 Orchard Drive - GRANTED DOV/07/286 - Erection of first floor side extn - 45 Coxhill Gardens - GRANTED DOV/07/395 - Erection of 4 bedroom detached dwelling and construction of vehicular access - site at Foxberry, 34 Cowper Road - REFUSED DOV/07/396 - Erection of single storey rear extn - 22 Minnis Lane - GRANTED DOV/07/405 - Erection of garage extn & erection of garden store and boundary wall - The Laurels, Chisnall Road - GRANTED DOV/07/433 - Erection of rear conservatory extn - River Cottage, Minnis Lane - GRANTED DOV/07/492 - Works to 3 trees - 16 Riverdale - GRANTED 6.REPORTS (a) District Councillors' - Cllr Mrs Nicholas spoke on the new structure of the District Council and reported that one roadside car seller had been prosecuted by Dover District Council.   Other sellers were being monitored.  She was planning a Community Day in the Village Hall on 27th October when all the village organisations would be invited to make a presentation on their activities.  Leaflets would be distributed around the village in due course. Cllr Richardson also spoke about the District Council's structure and explained how one day he would like to see Dover declared a world heritage site. (b)   Anti-social behaviour - Mr Flood gave details on incidents for April and May for which he was thanked. 7.CORRESPONDENCE The Council took note of the following.  Items marked * to be circulated DDC - Informal advice given by Officers of DDC * DDC - Dover District Development Framework (LDF) - Update* DDC - Minutes of last Standards Committee meeting 11th March 2007* KCC - Kent Minerals Development Framework Kent Highways - Inspection of trees- The Clerk to discuss with Mr Delaney of DDC KAPC - Training programme - Summer 2007 KAPC - Dover Area Committee - notice of meeting on 26th July at the Guildhall, Sandwich ACRK - Funding for new Parish Plans Letter requesting assistance in a KCC survey of 20th century military & civil defence sites - Mr Thomas agreed to consult with a friend in order to respond to the letter. Whitfield Action Group - Update & seeking financial support for campaign* Folkestone & Dover Water Services - Update* Local Works - Update* DDC - Planning for Parish Councils DDC - Close to Home* Publications - LCR and Clerks & Council Direct* Kent Downs ANOB The Orchard* 8POLICE MATTERS   (a)   Appointment & Contract of PCSO - The Clerk reported that the contract had now been received from the Kent Police.  It indicated that the commencement date was to be 9th July 2007 but this was now being put back to September when the appointee would start training and probably not start patrolling in River until October/November.  Some queries in the contract had been raised by the Chairman, Mr Leach and answers had been received.  The annual cost to the Parish Council for the first year would be £12,868 but will be pro-rata depending on the date of when training commences. It was proposed by Mr Flood, seconded by Mrs Reeves that if the answers to the queries are acceptable then the contract should be approved.  Carried.  (b)  Safe Kent Awards -circulated to Councillors.  (c)  Neighbourhood Watch News & The Relay to be circulated. 9.WAR MEMORIAL - addition of name The Chairman reported that he had approached Cleverley & Spencer concerning the addition of one name on the existing memorial plate and had been quoted £1,200 to £1,400 which was totally unacceptable.  However, he had been in touch with a monumental mason at Whitfield who could provide a small but similar plate for the additional name which would be positioned below the existing plate at a cost of £155.  The person requesting the addition of the name would probably pay the cost.  Councillors were happy for the Chairman to proceed with the small plate. The Chairman advised that he would seek the agreement of the vicar. 10.NEW CODE OF CONDUCT The Clerk advised that he was waiting for a guidance note which was being issued to all Dover District parish councils on the adoption of the new code and therefore proposed postponing this item on the agenda until the next council meeting on 10th July.  Guidance booklets from the Standards Board of England were distributed to Councillors present. 11.CONFIRMATION OF APPOINTMENT OF NEW CLERK The Chairman formally introduced the new Clerk Jane Coulson-Wright to the meeting. The Clerk advised that Mr Leach had confirmed that excellent references had been received. It was proposed by the Chair that the appointment be confirmed subject to contract.  Commencing date would be 1st August 2007.  This was agreed unanimously. 12.CLERK'S FINANCIAL REPORT (a)   Statement of Accounts - The statement of receipts and payments for April and May was presented to the Council.  It was proposed by Mrs Reeves, seconded by Mr Flood that these be accepted and this was carried.  The statement was then signed by the Chairman. (b)   Payment for Internal Auditor  -  It was proposed by Mr Cuff, seconded by Mr Flood that Mr A. Kilbee by paid £50 for his services.  All agreed. 13.ANY OTHER RELEVANT BUSINESS (a)   St Peter's Church - The Clerk reported that the District Council  proposed to put double yellow lines (waiting restrictions) down lower Minnis Lane including past the entrance to the Church which was to be circulated for consultation to all parties in due course. In relation to the closure of the road for Remembrance Sunday, an application form had now been received and the Clerk raised the question as to who should complete it.  Cllr Mrs Nicholas advised that a fee would also have to be paid.  After some debate Councillors felt the request from the Church was unnecessary and it was left until the next meeting. Mrs Reeves asked if the Parish Council has been notified that the Dover Carnival was to assemble and start from Lewisham Road.  She was advised no. Mr Flood advised that the Youth Clubs were holding a Youth Club Fun Day in the Recreation Ground on 2nd August from 9-30am to 2.30pm. The Chairman then opened the meeting to the public.  Several questions were asked about the proposed new conservation area in River especially the possibility of including the large area of housing between Lower Road and the railway line.  They were advised that the matter would now be referred back to River Conservation Society, as agreed earlier in the meeting, who will need to approach Dover District Council initially for consultation. The Chairman closed the meeting at 9.20pm. Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 10th July 2007 AT METHODIST CHURCH AT 7-30 p.m. PRESENT:  Mr D. Leach (in the Chair), Mrs Reeves, Mrs Brand and Messrs Cuff, Killip, Matcham and Thomas. Apologies:  Mr Flood and Dist Cllr Richardson IN ATTENDANCE:  Mr. D. Humphrey-Woodward (Parish Clerk), Dist Cllr Mrs Nicholas, Mrs J. Coulson-Wright (new Clerk) and Dover Express reporter. 1DECLARATION OF ACCEPTANCE OF OFFICE The Chairman opened the meeting and welcomed the new Parish Councillors Mrs Brand, Mr Killip and Mr Matcham.  Mrs Brand and Mr Killip made their Declaration of Acceptance of Office. Mr Matcham had made his at the Annual Parish meeting. 2.FILLING OF VACANCIES BY CO-OPTION  The Clerk stated that the Democratic Services Manager of DDC had advised that the Parish Council could proceed and co-opt any other persons it so wished.  The Vice-Chairman advised that Vicky Ayoub, 19 Chisnall Road had indicated that she would be interested in joining the Parish Council.  It was proposed by Mr Thomas, seconded by Mr Matcham that the Chairman invite her to seek co-option and this was agreed by the meeting. 3.APPOINTMENTS TO RECREATION GROUND MANAGEMENT COMMITTEE It was agreed that Mrs Brand be elected to serve on the Committee. Mr Matcham agreed to be the Council's representative on the Village Hall Committee and Mr Killip agreed to be the Press Officer.  It was felt that there was no longer a need for a Tree Officer. 4.MINUTES OF LAST MEETING OF PARISH COUNCIL The minutes of the last meeting held on 19th June 2007 had been circulated.  It was proposed by Mrs Reeves, seconded by Mr Cuff that these be accepted as a correct record and were signed by the Chairman. 5.MATTERS ARISING FROM THE MINUTES (a)   KCC survey of 20th century military & civil defence sites - Mr Thomas advised that he had researched the information, which had now been sent off for which he was thanked. (b)   War Memorial - The Clerk advised that he had written to Rev. A. Bawtree, Vicar of St Peter's Church requesting permission to add a name to the memorial.  Mr Thomas confirmed that a local stone monumental mason had agreed to do the work. (c )   St Peter's Church - Remembrance Sunday, road closure - After further debate it was agreed that the Parish Council should make application as this was a civic event.  However, it was decided to find out the cost of obtaining permission prior to making the application. 6.PLANNING MATTERS (a) The Council considered the following applications: DOV/07/749 - Erection of two storey side extn and rear conservatory extn (existing garage to be demolished) - 67 Lower Road - SUPPORTED DOV/07/794 - Erection of detached dwelling & garage, and construction of vehicular access - 3 London Road -  SUPPORTED but attention drawn to the fact that no mature trees should be removed or reduced in size. (b) The Council took note of the decisions made by Planning Committee Chairman: All SUPPORTED DOV/07/703 - Erection of single storey rear extn, with first floor living accommodation in the roof space, and decking to the rear - 3 Meadway TC/07/57/TC - Periodic pollarding of Sycamore & removal of dead Hawthorne - 18 River Meadow (c)  The Council took note of the decisions made by DDC.  DOV/07/389 - Erection of club-house (existing club-house to be demolished) - Club House at Dover Athletic FC, Lewisham Road - GRANTED 7.REPORTS (a)  District Councillor's - Cllr Mrs Nicholas spoke on a number of matters including the renaming of the electoral ward as River with Alkham for future elections; support from the Parish Council for the replacement of trees in the Village; the problems of traffic flow in and out of the Village during large football matches at the Crabble ground and the inconvenience caused to residents;  the inspection next year of housing stock which is under the control of the District Council Housing Dept.  She also reminded Councillors of the Community day she was organising at the Village Hall on 27th October where she was expecting the Parish Council to provide a stand.  Finally, Mrs Nicholas was asked a number of questions by Councillors concerning the poor quality of road surfaces within the Village. (b)  Anti-social behaviour for June - The Clerk advised that only one incidence had been reported by Mr Flood during June. 8.CORRESPONDENCE DDC - Performance Plan 2007-08 - details available on the DDC website DDC - Smoke Free Dover - details of new legislation - approved signs to be displayed in Changing rooms and Clubroom. DDC - Copy of reply to River Conservation Society concerning their proposed second conservation area. River Woodpeckers Cricket Club -  Club's celebration of 40 years cricket, Sunday 15th July. Football Foundation - Monitoring & Evaluation return - The Clerk explained the difficulty he was having in getting Dover Rangers to complete the form.  It was suggested that the form should be returned to the Football Foundation with just the information that the Clerk had been able to complete with an explanation of the difficulty with Dover Rangers.  To be discussed at the next Rec. Grd. meeting. The Chairman reported that he had received a letter concerning the drop in the number of swans in Kearsney Abbey.  He had spoken to Daren Solley, DDC who advised that there was no policy to reduce the number.  There seems to be no apparent reason.  Mr Matcham stated he would speak to the ladies who now feed the swans and then report back at the next meeting. Publications - Clerks & Councils Direct and LGR & leaflet on SE England Regional Assembly 9.POLICE MATTERS Appointment & Contract of PCSO - The Clerk reported that 2 copies of the contract had now been received from Inspector Ludwig, Kent Police for signing with a commencement date of 9th July 2007 which included the initial training of 7 weeks plus 2 weeks of beat experience before beginning work in River. Hence the commencement date in River was expected to be 10th September. This would mean a pro-rata payment of £9,404 for the rest of this financial year.  The Council confirmed its decision from the last meeting that the contract should be signed. 10.NEW CODE OF CONDUCT The Clerk reported on the DDC Monitoring Officer's guidance of accepting the Code.  The Council agreed to accept the new Code as circulated by the Monitoring Officer, without any modifications, in the interests of maintaining uniformity throughout Dover District.  Copies of the Code were passed to each Parish Councillor. 11.RIVER VILLAGE SIGNS The Chairman reported on a letter received from Mr Chris Arthur who was offering to complete the re-gilding of the two village signs, having already completed part of one sign with existing gold leaf.  It would be necessary to purchase three books of gold leaf @ £11.99 plus size @ £7.99.  It was proposed by Mr Thomas, seconded by Mrs Reeves to accept Mr Arthur's offer with thanks.  All agreed. 12.NEW CLERK'S CONTRACT The Chairman sought the agreement of the Parish Council to adopt the Model Disciplinary & Grievance procedures into the new contract as recommended by NALC.  This was agreed by the Council. 13.CLERK'S FINANCIAL REPORT (a)   Statement of Accounts - The statement of receipts and payments for June was presented to the Council.  It was proposed by Mrs Reeves, seconded by Mr Killip that these be accepted and this was carried.  The statement was then signed by the Chairman. (b)  Quotations for repainting Lewisham Road Railings - Mr Killip advised that he had been unable to secure any other quotes via the District Council.  It was agreed to proceed with the existing quotation  but to keep a record of the two businesses approached last year who failed to attend a site meeting, for the purposes of Best Value. 14.CONSIDERATION OF GRATUITY FOR RETIRING CLERK The Chairman confirmed that the present Clerk was retiring at the end of August after 8 ¾ years in post. It was proposed by Mr Killip, seconded by Mr Matcham that a gratuity of £800 be awarded to the Clerk which was carried. 15.ANY OTHER RELEVANT BUSINESS  The Clerk advised that Mr Flood had expressed concern about the poor flow of water in the Dour and the overgrown vegetation along the riverbank from Meadow Dean to Crabble Road.  The Chairman agreed to contact Kent Highway Services. The Clerk reported on the overgrown cherry tree on the left hand side of the bus terminus. It was agreed to request Peter Coles to prune the tree. Mr Matcham drew attention to the Dover Festival to be held next year and then every fourth year.  He wondered if the village could organise a scarecrow trail for the children similar to that which had taken place in Wingham recently.  They agreed to give it or something similar consideration. Before closing the meeting the Chairman advised that this was the last Council meeting for the Clerk.  He expressed his thanks on behalf of the Council for his work and dedication over the past 8 ¾ years and wished him success in his future activities. The meeting closed at 9.25pm Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 11th September 2007 AT THE METHODIST CHURCH AT 7-30p.m PRESENT: Mr D. Leach (in the chair), Mrs Reeves, Mrs Brand and Messers Cuff, Killip, Matcham, Flood and Thomas. Apologies: All present  IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas. 1          MINUTES OF LAST MEETING OF PARISH COUNCIL The minutes of the last meeting held on 10th July 2007 had been circulated. It was proposed by Mr Thomas, seconded by Mr Flood that these be accepted as a correct record and were signed by the Chairman. 2          MATTERS ARISING FROM THE MINUTES (a)  Recreation ground railings - Mr Killip reported that Mr Hooper who had agreed initially to paint the railings has pulled out.  Mr Killip is now in discussion with another contractor. (b)  Youth Club - The Chairman confirmed that the Friday club had now been abandoned. KCC were withdrawing funding for the Tuesday Club. The YMCA Manager wishes to combine the two clubs until such time the funding runs out. The children will have the choice to join a group at the YMCA café, Discovery Centre, Dover.  YMCA will provide transport. (c)  Road Closure - The Clerk advised she had received a letter from Gordon Measey (Senior Transport Officer) who writes, 'There will be no need for a formal road closure/diversion signing, as the timing of the planned closure on Remembrance Sunday should not affect the Sunday bus service'. The Clerk will contact Helen Bland (police) to discuss details. (d)  Co-option - Mrs Ayoub would like to attend another meeting before she commits. (e)  War Memorial - Letter received from Ian Dodd DAC 22nd August 2007, expressing the need for a DAC consultant to inspect the memorial. The Clerk has advised Ian the plate has already been erected.  He advised a letter be sent to the DAC consultant informing him of this update. Letter sent 11/9/07 await response. (f)  Reducing Swans in the Abbey - Trudi Krol Horticultural Officer advises the swan population will grow and reduce according to natural external factors.  The swans have a dedicated vet at the Sanctuary, Shepperton specialising in swan surgery as and when required. Mr Matcham requested the Clerk investigates whether Folkestone and Dover Water Board still bait the Rats at Kersney Abbey. (g)  Village Signs - Extra gold leaf is required by Chris Arthur to complete the village signs.  Expenditure confirmed, by Mr Thomas seconded by Mr Matcham (h)  Clerks contract - Agreed and signed in August 2007. 3          REPORTS District Councillors - Cllr Mrs Nicholas reported that the new PCSO attended a Village Tea party and spoke to those attending, she was well received. Cllr Mrs Nicholas expressed concern at the number of cars parking on the pavements between the Co-op and Royal Oak, not leaving much room for disabled parishioners to pass safely. An accident has already happened. Cllr Mrs Nicholas will bring this issue to the PCSO attention. Connaught Park will be holding a 125th anniversary party in 2008. There will be Punch & Judy, Bands and many other activities.   Cllr Mrs Nicholas suggested a Tennis Tournament where players would be encouraged to dress as people did 125 years ago. There is hope the event will get Lottery funding. 4          PLANNING MATTERS (a) The Council considered the following applications: DOV/07/00790 - Erection of a detached building incorporating 13no residential flats, construction of vehicular access and associated underground car parking - 33 London Road, River - SUPPORTED DOV/07/01022 - Erection of single storey front and rear extensions - 5 Dour Side, River - SUPPORTED (b) The Council noted the decisions made by the Planning Committee Chairman: - All Supported DOV/06/01322A - Insertion window/door in side elevations of Kitchen - 65 Valley Rd, River (c) The Council noted the decision made by DDC: DOV/07/00794 - Erection of detached dwelling - 3 London Rd, River TC/07/00057/TC - Periodic pollarding Sycamore, removal dead Hawthorne - 18 River Meadow, River DOV/07/00749 - Erection two story side extension/conservatory - 67 Lower Rd, River DOV/07/00846 - Erection first floor side & front porch extensions - 10 Chisnall Rd, River. REFUSED 5          REPORTS (a)  Playsafety Ltd - The Clerk reported the annual inspection had taken place on 17th July 2007. The report had a few Low risk findings. Report to be discussed in full at the next Recreation meeting. (b)  Dover Transport study - Draft details. Mr Killip offered to read the report as he attended the meeting back in May 2007 and complete the feedback requested by the Transport department. 6          CORRESPONDENCE Review of polling districts & polling places - All Councillors agreed the position of our polling facilities and location were satisfactory Weekend bulk collection service - Mr Matcham raised his concerns and wished to protest against this decision. All councillors agreed and requested the Clerk should write a letter to DDC objecting to the change.  Mr Matcham proposed seconded by Mr Thomas. Street lamp in DDC car park - The Clerk reported the lamp in question is now working KCC small community capital projects fund 2007/08 - The Chairman suggested raising this at the next Recreation committee meeting as the Tennis club wished to raise funds for a new hard tennis court. However with a grant limit of £5,000 and no spare council funds, the Rec committee should explore re-placing the tennis fencing with weldmesh.   It was also a possibility that the Village hall may be interested. The Clerk to contact Alison Dale (Chairman) Country access improvement plan - Mr Cuff offered to read the report Kent Downs plan review - Mr Thomas would pass the plan onto the Conservation society. Cre8tive productions youth media - Not required 7          POLICE MATTERS The Chairman and Clerk met with the new PCSO Sara Orchard. Sara has been well received into the community; her base will be the Club room.  The Chairman and Clerk have been given her Schedule of duties and contact number. It was explained to the councillors Sara has been made aware of the issues in River, and could re-arrange her Schedule if required to address particular issues. Sara will attend the next meeting. 8          COMMUNITY DAY 27TH OCTOBER It was agreed the Parish would support this event.  The Chairman, Mr Cuff and Mrs Brand volunteered to brain storm ideas at a separate meeting.  The clerk offered her support with the administration, and will compile the questionnaire. Cllr Mrs S Nicholas informed the councillors DDC would provide display boards if required.  Mr Flood will approach every sports group inviting them to attend under one umbrella. 9          CLERK'S FINANCIAL REPORT The statement of receipts and payments for July was presented to the council.  The council asked the Clerk to investigate Cox & Hammond expenditure regarding the hedge cutting invoices and report findings at the next meeting.  It was proposed by Mr Killip, seconded by Mr Matcham that the report be accepted and this was carried.  The statement was then signed by the Chairman. 10          RECREATION GOAL POSTS            The councillors agreed a majority vote with the exception of Mr Killip to order and fix the new aluminium goal post for the recreation ground.  The goal will cost - £476 + Vat. Jim Cox (grounds man) would be paid the sum of Approx £100 (to include materials) to cement and fix the two sockets. A separate meeting will take place to discuss how these posts will be secured to the fence. Mr Flood, Mr Matcham and Mr Cox to debate and feedback at the next Recreation meeting 11          CODE OF CONDUCT TRAINING Feedback from the Chairman was that the DDC presentation was rather disappointing. After many raised questions the Chairman was told it was up to individuals to use their own interpretation of the policy.  On a positive note all were pleased to find the legal requirement for 'Whistle Blowing' has now gone.  Also if an individual had a vested interest they could put their views forward before leaving the room. The clerk reported all members 'Personal Interest' documents were returned to DDC on 17th August 2007 well before the deadline and thanked all councillors returning them to her in time. 12          ANY OTHER RELEVANT BUSINESS  Date for the annual walk around the Recreation Ground - Thursday 20th September 2007, 7pm Rec meeting to be held directly after.  A cheque has been received from Connaught Environment for the damaged toilet door. No further action will be taken by the DDC against The Dublin Man O'War and the file has now been closed. No member of the council wished to apply for the Parish Council Representative position on the District Standard Committee. A Salt bin has gone missing from the corner of Cowper Lane and Luckhurst Road.  Mrs Reeves has been informed that a lorry was responsible, delivering items to an empty property currently being developed.  It has been agreed the Clerk write a letter to the Occupier requesting either payment or name of the company who supplied the lorry.  However the bin will not be replaced yet due to the possibility of further Lorries visiting the site and repeating the incident. Mr Matcham asked that the councillors look to implement the 'Scarecrow trail' which could take place in 2008. This topic will be included on the next agenda for further discussion. Mr Flood had no Anti social behaviour incidents to report.  He felt more parishioners may approach the new PCSO in future The Chairman closed the meeting at 9.40pm         Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 9th October 2007 AT THE METHODIST CHURCH AT 7-30p.m PRESENT: Mr D. Leach (in the chair), Mrs Reeves, Mrs Brand and Messers Cuff, Killip, Matcham, Flood and Thomas. Apologies: All present  IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas, PCSO Sara Orchard The Chairman requested a one minute silence out of respect for the recent passing of John Ullman. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on 11th September 2007 had been circulated. It was proposed by Mr Matcham, seconded by Mr Thomas that these be accepted as a correct record and were signed by the Chairman. 2     MINUTES OF RECREATION GROUND COMMITTEE MEETING 20TH SEPTEMBER 2007 These were noted. Mrs Reeves asked why only members of the Rec. Committee and not all Councillors were informed of the site meeting in Lewisham Road re school and traffic problems. Mr Killip explained that this was merely for information with no need for Councillors to attend. It was arranged by our County Councillor for KCC Highways and another County Councillor to observe the problem. 3          MATTERS ARISING FROM THE MINUTES (a)  Road Closure. Remembrance Sunday - The Clerk has arranged to meet Helen Bland (police) prior to this day to finalise which roads will be closed. Helen has said she is happy to provide officers who will supervise the closure from at least 10.55 to 11.15 (b) Salt Bin Incident Luckhurst Rd - The Clerk has made numerous telephone calls and written letters to the Occupier but as yet had no response. Mrs Reeve's informed the councillors that the Luckhurst Road sign has now also disappeared. It was agreed the Clerk would contact Lee Hales, Highways.     (c) Investigation Re costs Cox & Hammond - The total cost for the year was investigated. It was found three cuts take place each year; the total cost for 07/08 will be in the region of £1022. Last years cost 06/07 was £1703. The Councillors we happy with these findings - no further action required (d)  Rat Increase - The Clerk had contacted Folkestone & Dover Water services, Southern Water and the DDC.  Mr Peter Davidson, Health Protection Officer from the DDC confirmed a Pest Control Officer baited the rats monthly and although they will never be able to get rid of them completely they are kept under control. The Clerk passed on the concerns raised by Mr Matcham.  (e)  Recreation Goals - The new goal posts have been delivered and Jim Cox has prepared the sockets ready for use on the 13th October. The new posts will be chained to the Children's Play area railings. (f) Co-Option - Val Rumbelow of the DDC has been informed by the Clerk that we still have two vacancies. The view of the DDC is to continue trying to fill them through Co-Option.  (g)  Weekend Bulk Collection - The Clerk has received a response from David Broomfield at the DDC who writes 'The Council has referred the decision to stop this service to Cabinet for review'. We await further news. (h)  KCC small community projects fund - The Clerk informed Alison Dale, Village Hall of this project, however they have no requirements and do not wish to apply.  The Clerk has liaised with Robin Reid secretary of the Tennis club and shall be submitting the application to Louise Bolton of the KCC later this week. (i)  Scarecrow Trail - Mr Matcham proposed we organise this trail in River for 2008. Wingham Village have been very successful every year with this event. Mrs Brand offered to contact the organiser at Wingham to ensure they would not object to our village copying the idea and obtain handy tips. Mrs Brand will feedback to the Councillors at the next meeting.  4      Planning Matters -      (a) The Council considered the following applications: TC/07/00088TC - Removal of Two Conifers conservation area - 10 Crabble Mill, River - SUPPORTED DOV/07/01075 - Erection of Single storey side extension & erection of 1.5m fencing (existing porch & bunkers to be demolished) - Hazendal 94 Lewisham Road, River - SUPPORTED (b) The Council noted the decisions made by the Planning Committee Chairman - N/A (c) The Council noted the decision made by DDC: DOV/07/00859 - Works to one Beech tree - site between 12-13 Riverdale, River - GRANTED DOV/07/00923 - Erection of porch extension - 25 Lewisham Road, River - GRANTED 5          REPORTS - District Councillor - Cllr Sue Nicholas. Cllr Mrs Nicholas has reported the bus shelter at the bottom of Minnis Lane to the DDC, as it is covered in food products. It will be cleaned. The bus shelter opposite the recreation ground covered in graffiti will also be cleaned.  Cllr Mrs Nicholas suggested the Clerk contact the Scout leader regarding the Small Community Projects fund. They may wish to apply in future as the Scout hut roof requires repairs. A tree will be planted at Chilton Way. The councillor attended a meeting at River school last week and discussed trees butting the boundary of houses in Lewisham Road, this has been reported to the full Governing Body with no outcome as yet. Cllr Mrs Nicholas is still raising the issue of no proper car park provided for the staff at River Primary school. If there were more parking available it would help alleviate the parking issues along Lewisham Road 6           PCSO The Chairman welcomed Sara Orchard to the meeting. An article about Sara had appeared in the local press. Most parishioners are aware Sara is now patrolling River. It was agreed with Sara her police mobile number would be displayed on the village notice board with an alternative contact number if she is off duty. These will also be included in the next Rivall. The Clerk will organise. The Chairman then opened the meeting to the public. The issue of speeding cars along Lewisham Road was raised. PCSO Sara Orchard informed the public that under section 59 she can give out a warning and if this is ignored the car/motor bike could be seized. She has informed Dover Police station of these problems and a Mobile Police camera has been requested. Mr Mills of Lewisham Road spoke about the locking and unlocking of the middle gate for a trial period at the Recreation ground, Lewisham Rd. It was agreed this would be reviewed and discussed in length at the next Recreation ground meeting due to be held on Wednesday 24th October at the Methodist Hall.  7          CORRESPONDENCE Kent Highway Services - Leaflets had been received which the Clerk will circulated Kent Tree Warden Scheme - Mr Matcham agreed to continue to be the Tree Warden for River. He will not be attending training sessions offered by BTCV. Annual Liaison meeting, Town & Parish Councils 07 - Content of the meeting: The Local Development Framework, Councils Waste Strategy & Code of Conduct. Mr Leach and the Clerk will attend Local Government Ombudsman, Annual Letter 06/07 - Clerk to circulate Post Office Ltd Consultation Network Change Programme Kent - The Clerk informed the Councillors three post offices were affected within the Dover area but nor River 8           CLERKS FINANCIAL REPORT - 6 month budget update.  The Clerk read through the accounts and highlighted there would be a possible approx £1400 overspend, from the original budget of £58000 as of the 31st March 2008. Mr Leach highlighted we need to increase the expenditure for the PCSO. The Clerk will contact Guy Thompson DDC to discuss the PCSO salary, as Cllr Mrs Nicholas believed the PCSO should not be funded by the Precept but by the Government. Acceptance of the half year report was proposed by Mr Matcham seconded by Mr Killip. 9          COMMUNITY DAY 27TH OCTOBER Mrs Brand, Mr Leach & Mr Cuff had met to brainstorm ideas for the Community Day. Parish Councillors names and photos will be on display. 20yrs of achievements, the role the council, parish boundary map and website were proposed and agreed. The Clerk handed out a draft Questionnaire. A few changes will be made and 100 printed for the event. It was agreed the following will man the stand: 9.30 - 10.30 - Mrs Brand & Mr Cuff 10.30 - 11.30 - Mr Leach & Mr Killip 11.30 - 12.30 - Mrs Brand & Mr Leach 12.30 - 1.30 - Mr Cuff 10           KAPC  Mr Matcham agreed to become the second delegate and will attend the quarterly meetings held in Sandwich.  Mr Matcham was thanked for volunteering. 11          CLERK'S FINANCIAL REPORT The statement of receipts and payments for August & September was presented to the council.  It was proposed by Mr Killip, seconded by Mr Matcham that the report be accepted and this was carried.  The statement was then signed by the Chairman. 12          ANY OTHER RELEVANT BUSINESS Mr Matcham proposed the idea of a Physical Training Club for young people aged 12-18. There would be a financial outlay for the equipment required of approximately £1500. Young adults would be needed for Mr Matcham to train and run the Club. Mr Matcham has already set up a Club at the Westbury community Centre in Dover. It was agreed by The Chairman that we re-visit the trial in Westbury within the next three months to help determine the possibility of introducing the Club for River. The Chairman was unable to attend the Dover West & Sandwich Joint Neighbourhood Forum meeting held on 6th September 2007. The theme was Local Health care. All information from the meeting will be circulated Mr Flood will be attending the Police Forum meeting to be held on 18th October.  The next sports user meeting will be held at the Club Room on Friday 30th November 2007, starting at 7pm. The Clerk will write to all the sports clubs. The next Recreation Ground meeting will be held on Wednesday 24th October 2007 in the Lower Hall of the Methodist Church, starting at 7pm The next quarterly audit has been arranged for Thursday 11th October.   The Chairman closed the meeting at 9.25pm   Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 13TH November 2007 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Brand and Messers Cuff, Killip, Matcham, Flood and Thomas. Apologies: Mrs Reeves  IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas, PCSO Sara Orchard 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on 9th October 2007 had been circulated. It was proposed by Mr Thomas, seconded by Mr Cuff that these be accepted as a correct record and were signed by the Chairman.   2          MATTERS ARISING FROM THE MINUTES (a)  Road Closure. Remembrance Sunday - The Chairman informed the committee a special constable was assigned to supervise the road closure between Lewisham Road and River Street. The laying of the wreaths took place in silence. (b) Salt Bin & Road Signage Luckhurst Rd - The Clerk contacted DDC informing them the road sign for Luckhurst Road had disappeared. They will take responsibility for it to be replaced. (c) Scarecrow Trail - Mrs Brand has spoken to Tamara the organiser of the Wingham Scarecrow Trail.  Tamara has kindly offered her support and would be happy to assist our Trail committee once arranged. Other ideas proposed were 'open gardens' offering refreshments, programmes could be sold and funds raised given to charity or Parish projects. A committee was agreed - Mrs Brand, Mr Matcham, Mr Killip & the Clerk. A date has yet to be confirmed for the first group meeting.   (d) Scout Hut -  The Clerk has written to the Scout leader informing them of possible grants available form the DDC which they may wish to follow up to help with repairs to their roof. (e) PCSO Poster -  A poster has now been printed, communicating times and dates of the PCSO's surgery. These posters will be displayed in the Co-op, Post Office, Village Hall notice board and Methodist Church. (f) PCSO Funding - The Chairman reported that Mr Roy Cottam (District Police Commander) had explained that the reason River was paying so much was for a dedicated PCSO, who will stay in River all of her working hours, and who could only be pulled away in dire circumstances. The contract can be reviewed in 3 years time. (g)  Community Day - 200 people attended, The Chairman thanked the councillors who manned the stand, particularly Brian Cuff for his web site and notices. 66 people completed the Questionnaire with interesting findings. Following the Clerk's summary of the findings, the council felt it would be worthwhile for the questionnaire to be included in the next Rivall hoping to achieve a broader picture. The Clerk will contact Jean Hoynes, Rivall Editor. The Chairman also thanked Cllr Sue Nicholas for her efforts in co-ordinating the Community day. 3          PCSO UPDATE Sara confirmed two youths had been arrested aged 14 &15yrs. Both are known to Sara. Five others were taken to Dover Police Station for questioning. Since these arrests Sara reported the village seemed quieter and no further criminal damage has been reported. The increased police patrols will continue. The Chairman sent a letter to the local papers, which The Mercury published. Mr Matchem suggested we follow the example of some other villages where residents patrol in groups of six acting as a deterrent. Sara said that residents had the power of citizen's arrest; however the public without protection or access to immediate police backup should not put themselves at risk. 4      PLANNING MATTERS -     (a) The Council considered the following applications: DOV/07/01105 - Construction of hard standing & alterations to existing vehicular access - 59 Valley Road, River. SUPPORTED DOV/07/01270 - Works to one Sycamore tree - 6 Mannering Close, Rive, SUPPORTED DOV/07/01198 - Outline application for the erection of a detached bungalow (existing bungalow to be demolished) - Plot adjacent to, 85 Lewisham Rd, River - OBJECTIONS DOV/07/01148 - Wind energy development comprising: erection of 5no wind turbines (maximum height 120m) together with access tracks, hard standing areas, electricity substation & temporary construction compound - OBJECTIONS (b) The Council noted the decisions made by the Planning Committee Chairman -  DOV/07/00790 - Erection of a detached building incorporating 13no flats, construction of vehicular access & associated car parking - SUPPORTED (c) The Council noted the decision made by DDC: DOV/07/01022 - Erection of a single storey rear extension - 5 Dour Side, River - SUPPORTED TC/07/00088TC - Removal two Conifers - 10 Crabble Mill, River - SUPPORTED Wind Farm - The Chairman had received a letter from Langdon Parish Council, asking for River Parish's support in opposing the application for a wind farm (4 turbines in Langdon & 1 in Guston). Two councillors objected one was outstanding and three supported. The Clerk will write to Langdon Parish. 3 Valley Road - The Chairman spoke about an issue raised at the Community day regarding the rubble building up at the bottom of 3 Valley Road's garden. Cllr Sue Nicholas informed the councillors John Hill a local builder had purchased the land and intended to build a garage to store his equipment/materials. However Highways have refused permission for the curb to be lowered. The Clerk will contact Highways and DDC to acquire further information. Bushy Ruff House - Mr Matcham raised concerns regarding the Bushy Ruff property (in Temple Ewell parish but of concern to many River residents), which is in a state of disrepair. If it continues to be left and not developed it will eventually need demolishing. Cllr S Nicholas explained the property had restrictions placed on it, and planning consent for a nursing home only. The restriction would need to be removed. Cllr S Nicholas will contact DDC Planning department for an update. The Clerk will also write to the DDC and CC to the Temple Ewell & Alkham parishes as interested parties. Low Bridge Kearsney - The committee requested the Clerk to contact Highways recommending more signs should be placed along the Alkham Valley & London Road highlighting the height of the railway bridge at Kearsney, as more Lorries are getting stuck. Another concern regarding the A20 was also raised as it will be closed for 13weeks in March 08 and a larger number of Lorries will be re-directed through the Valley potentially causing more incidents. 5          DISTRICT COUNCILLORS REPORT  The graffiti has now been removed from the bus shelters; also the graffiti on the green boxes will be removed. The DDC have been involved in the development on the corner of Luckhurst Road due to the site becoming unsightly & will continue to monitor. Cllr S Nicholas expressed her disappointment with the low attendance of councillors at the Remembrance service. She was exploring funding for a new notice board where a map of the village will be displayed. Tenders are needed before work starts on the new District Council play areas in Pencester & Markwood areas. Cllr Nicholas felt we should all take the time to talk to youngsters as it may prevent anti social behaviour. 6          CORRESPONDENCE Interactive Sign, Alkham Valley Road - Will be installed in January 2008 Parish Precept 2008/2009 - timetable from DDC Parish Council Representative DDC Standards Committee - Clerk to inform the DDC of the Councillors vote Concessionary Fares Scheme - Notices displayed within the village Statutory Consultation- Contaminated Land - Communicated to the committee Review of Licensing Policy - Licensing Act 2003 - Communicated to the committee Eythorne Parish Council - Eythorne Parish have asked for our support and endorsement of the campaign for a fully equipped hospital in Dover. The councillors agreed a majority vote to support this campaign, but felt our local MP should also represent them. The Clerk will write to Eythorne Parish to ascertain how we can assist them further. 7      CLERK'S APPOINTMENT          A unanimous decision of the River Parish Council confirmed Jane Coulson-Wright has successfully completed her 3 month probationary period. It was proposed by The Chairman and seconded by Mr Matcham. 8      CLERK'S FINANCIAL REPORT The statement of receipts and payments for October was presented to the council.  It was proposed by Mr Killip, seconded by Mr Matcham that the report be accepted and this was carried.  The statement was then signed by the Chairman. 9          BUDGET COMMITTEE It was agreed the following councillors would meet on 11th December at 7pm, Methodist Hall to consider next year's budget and to bring recommendations to the January council meeting: The Chairman, Mike Flood, Brian Cuff & the Clerk. 10          ANY OTHER RELEVANT BUSINESS Trudy Krol, Horticulture officer DDC, contacted the Clerk advising she had received a further letter regarding the Swans at Kearsney Abbey.  She wished to confirm the Parish were happy with her previous letter, which still stood. All agreed. Mr Cuff spoke about identify theft, which had been broadcast on local television. Apparently full details of planning applications are published on the DDC website making the public vulnerable to identity theft. Cllr Sue Nicholas will investigate. Mr Killip attended a meeting in Sittingbourne held by the Co-op. He spoke to the committee informing them River Co-op site was in a poor state of repair and an eyesore to parishioners. It was suggested that a committee be formed again to address the traffic issues within the village. A traffic survey took place 5 years ago with no outcome. The Clerk will contact Lee Hails from Highways to discuss the possibility of having another survey; she will also invite him to attend our Annual meeting in May 2008 Mr Matcham reported once again more cars were appearing in streets for sale, eight in one road. It is a DDC concern Parish Meetings for 2008 will remain every 2nd Tuesday. The Chairman closed the meeting at 9.25pm  Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 8TH January 2008 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Reeves and Messers Cuff, Killip, Matcham, Flood and Thomas. Apologies:  None IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas, PCSO Sara Orchard. Mrs C. Fox-Betts, Mrs J Bourne and Dover Express reporter 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on 13th November 2007 had been circulated. It was proposed by Mr Matcham, seconded by Mrs Reeves that these be accepted as a correct record and were signed by the Chairman.   2.         FILLING OF VACANCIES BY CO-OPTION The chairman stated that five people had offered to be co-opted. Not wishing to lose the services of any of them, they were all agreeable to the following proposal: Mrs C Fox-Betts, 131 Lower Road, River and Mrs J Bourne, 22 Crabble Lane, River be co-opted onto the Parish Council and that Mr Parkin, 24 Redlands Court, Dover join the Recreation Committee and Mr & Mrs Horobin, 18 Wingrove Lane, River join the Events Committee as co-opted non-councillors.  The Chairman's proposal was agreed unanimously. The new councillors then took their seats and completed the necessary documents. 3          MATTERS ARISING FROM THE MINUTES (a)  Scarecrow Trail - A date has now been set for the first meeting of the committee which will take place on Wednesday 16th January 2008. (b)  Wind Farm - A letter was sent to Langdon Parish informing them River Parish supported their objection for 5 wind turbines. (c)  3 Valley Road - Highways planning & development have given permission for a dropped curb. (d)  Bushy Ruff House - The Clerk has liaised with the Temple Ewell Parish informing them concerns were raised regarding the building falling into disrepair. It will be raised at the next Temple Ewell meeting. Cllr Mrs Nicolas informed the committee a meeting is due to take place this month between the owner and DDC. (e)  Low Bridge Kearsney - Lee Hails from Highways investigated the signage for Warnings & Height Restrictions towards the Alkham Road Bridge and confirmed there were nine signs in total, which were adequate. Mr Hails believed the increase of lorries along the valley was due to more satellite navigation systems being used. The Councillors asked if there was any signage in place at the Folkestone end of the valley before lorries are committed to the Alkham Valley Road. Clerk to investigate  (f) Equipped Hospital Dover - The Clerk has written to Eythorne Parish Council to ascertain how we could assist them further. No reply to date (e)  Identity Theft - Mr Cuff informed the committee other councils had solved this problem by blanking out signatures, DDC however do not follow this procedure. Cllr Mrs Nicolas suggested Mr Cuff to write to DDC. (g)  Local Co-op - Mr Matcham has been informed by the management of the Co-op that gates will be used to seal the car park and the unsightly garages pulled down by April 2008. Mr Killip has written to the Co-op but as yet had had no reply. Mrs Fox-Betts believed the Co-op had outgrown the area, but felt if more posts were positioned along Lower Road outside the Co-op this would prevent cars parking directly outside. The Chairman also believed cars were the problem and that this issue should be linked into Traffic Management. 4      Planning Matters -     (a) The Council considered the following applications: None (b) The Council noted the decisions made by the Planning Committee Chairman -  DOV/07/01153 - Temporary siting (for 18 months) of 50m high meteorological monitoring mast - Enifer Downs Farm & Little Pine Farm - OBJECTIONS TC/07/00116/TC - Fell and remove one Christmas tree - 5 Kingston Close, River - SUPPORTED DOV/07/01278 - Erection of a two story rear extension - 65 Valley Road, River - SUPPORTED DOV/07/01223 - Erection of one 3 bedroom bungalow - Rear of 1 Luckhurst Rd, River - OBJECTIONS DOV/07/01283 - Erection of 4no.Bedroom detached dwelling & garage & construction of vehicle access - Land adjoining Foxberry, 34 Cowper Rd, River - OBJECTIONS DOV/07/01329 - Removal of limbs & cutting back branches - River House, 33 Valley Rd, River - SUPPORTED DOV/07/01330 - Erection of single storey rear extension - 3 Meadway, River - SUPPORTED (c) The Council noted the decisions made by DDC: DOV/07/01278 - Erection of a two story rear extension - 65 Valley Road, River - SUPPORTED DOV/07/01329 - Removal of limbs & cutting back branches - River House, 33 Valley Rd, River - SUPPORTED TC/07/00116/TC - Fell and remove one Christmas tree - 5 Kingston Close, River - SUPPORTED DOV/07/01105 - Construction of hard standing & alterations to existing vehicular access - 59 Valley Rd, River -WITHDRAWN DOV/07/01330 - Erection of single storey rear extension - 3 Meadway, River - REFUSED DOV/07/01198 - Erection of a detached bungalow - plot adjacent to 85 Lewisham Rd, River - REFUSED 5          PCSO UPDATE Sara Orchard has compiled a questionnaire for the youths of the village. She explained it would give them an opportunity to openly say what they would like to see in the village, e.g. organised youth clubs, drop in nights etc.  Sara informed the committee no one attended her recent surgery. The next surgery will be held on 7th February. 6          DISTRICT COUNCILLORS REPORT  Cllr Mrs Nicholas reported Alkham Parish now have a PCSO but are not paying towards the cost. Cllr Nicholas asked the Chairman if he could investigate. Alkham Parish also have signage on their agenda requesting clear signs be erected along the Folkestone end of the valley. Tesco have withdrawn the free bus service. Cllr Nicholas has written objecting to this withdrawal and asked the Parish to follow suit. The battle to thin the trees located within River Primary school continues. Five properties are affected. The DDC 'No use empty' campaign currently have ten properties waiting for loans. 7          CORRESPONDENCE River Village Hall - Alison Dale wrote to the Chairman and Clerk expressing her disappointment that no parish councillors attended the Christmas Bazaar held on 1st December 07 in the village hall. It was proposed that a list of forth coming events be obtained by the Clerk. A20 Resurfacing, Dover - Mr Killip agreed to link into the A20 action group and feed back to the councillors. It was proposed by Mr Matcham and seconded by Mrs Reeves that a letter should be sent regarding the Railway Bell junction. The Clerk will compile a letter. Kent Fire & Rescue Service Risk Management Plan 2008/09 - Mrs Reeves agreed to complete the questionnaire. South East Coast Ambulance Service - Councillors agreed they were interested in supporting a local responder group. It was proposed by Mr Thomas and seconded by Mrs Reeves. The Clerk will write to the Ambulance Service. Kent Air Ambulance Trust - It was agreed any funds raised through the future 'Scarecrow Trail' would be contributed to the Air Ambulance. The letter will also be passed onto other local fund raising groups. Groundwork Kent & Medway - Noted for any future projects Parking Plan for Dover, Deal & Sandwich - Mr Killip will look at the plans and feedback to the committee. Dates for Councillors diaries - On the 14th January 2008 a meeting will take place at the Crabble Corn Mill to discuss the Corn Mill pond and its future. The Chairman and Mrs Fox-Betts would attend.  8          DOVER YOUTH STRATEGY Mr Killip attended the meeting and reported that discussions would continue. No young people were present despite the topic. 9           TRAFFIC MANAGEMENT    Mr Killip proposed a plan for a one way system and suggested it could be included in the next Rivall Jottings to give all parishioners in River the opportunity to air their views. Mr Killip has asked all councillors to put their views in writing and return to him before the next meeting. A plan would then be presented to the Annual Parish Meeting for discussion. The Clerk will contact Lee Hails of Highways inviting him to speak at the AGM on the topic of 'Traffic Management Flow in River'. 10          BUDGET COMMITTEE RECOMMENDATIONS A unanimous decision of the River Parish Council, proposed by Mr Thomas and seconded by Mrs Reeves, confirmed the budget proposal for 2008/09 of £59,740, an increase of 3%. 11          ANNUAL PARISH MEETING MAY  The topic for this year will be 'Traffic Management'. Clerk to contact Lee Hails. 12          SECURITY & WORKING WITH LOCAL PARISHES Mr Matcham felt the village had a long term problem with rowdy youths and suggested the security within the village be looked at. He proposed the village should employ a security firm to patrol the village, so parishioners would feel more secure.  No quotes as yet had been acquired. Mrs Fox-Betts believed this was over the top as many youths in groups were not menacing, it would be wiser to involve neighbourhood watch groups first. The Chairman stated that he was pleased with our new PCSO and the support from the local police in recent months. Mrs Bourne suggested mobile youth workers may help. The Chairman explained funding had been removed by the KKC. Mr Killip believed the parents had a responsibility. He also asked our PCSO were there any consequences for the youths recently caught by the police for vandalising. Sara could not comment and suggested contacting the press department at Dover Police Station. The Chairman asked councillors if they wished to follow up Mr Matcham's suggestion. They declined. Mr Matcham proposed the council worked with other parishes on certain topics. The Chairman informed him there was already a Neighbourhood Forum where such items could be put on the agenda. Mr Matcham suggested Crabble Corn Mill would be a mutual topic as they needed help with funding. The Chairman agreed to discuss the financial state of the Mill with the Trustees shortly and, if appropriate, raise this at the next forum. 13          CLERK'S FINANCIAL REPORT The statement of receipts and payments for November & December was presented to the council.  It was proposed by Mrs Reeves and seconded by Mrs Bourne that the report be accepted and this was carried.  The statement was then signed by the Chairman. 14          GRANT APPICATIONS  The Chairman reported a £5,000 grant had been awarded by DDC to support the proposal of securing the Recreation Grounds. We are required however to match funding of at least 20%.  Also reported another £5,000 grant had been received from the KKC which will pay for the renewal of the weld mesh fencing around the Tennis Courts. 15          CLERKS PAY AWARD KAPC  The NALC had finally agreed a 2.5% pay increase for all clerks, backdated to 1 April 2007. If implemented by the Council, Mr D Humphrey-Woodward, previous clerk should receive the increase for the period- April 07 - August 2007 and the present Clerk from 1 August 2007. It was proposed by the Chairman, seconded by Mr Thomas. This was agreed by the Council.  16          ANY OTHER RELEVANT BUSINESS Mrs Reeves requested a new dog waste bin for Luckhurst Road. The clerk will obtain a cost. Mr Flood read through the results of the Police Survey after receiving feedback form the councillors. He will return the questionnaire on behalf of the Parish Council. Mr Matcham raised his concerns regarding the lack of income in the Recreation Ground. He believed more events should take place to raise funds. The Chairman highlighted the problem with the over usage of these grounds and although a few events may raise a few hundred pounds, it was a drop in the ocean compared to the net cost. The Clerk will update the River Parish Council members listing with the new councillors.  The Chairman closed the meeting at 9.45pm Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 12TH February 2008 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Reeves, Mrs Fox-Betts, Mrs J Bourne and Messer's Cuff, Killip, Matcham and Flood Apologies:  Mr D Thomas IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr Mrs S. Nicholas, PCSO Sara Orchard, and Dover Express reporter 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on 8th January 2007 had been circulated. It was proposed by Mr Matcham, seconded by Mr Flood that these be accepted as a correct record and were signed by the Chairman.   2          MATTERS ARISING FROM THE MINUTES (a)  Bushy Ruff House - The clerk advised the Temple Ewell clerk would e-mail a full update.