River Parish Council Council News Chairman's Jottings | Annual Report | Council Minutes

The Parish Council meets 10 times a year, usually on the second Tuesday of  each  month except for August and December.  The meetings are held at the Methodist Church in Lewisham Road and start at 7.30pm. All Parishoners are welcome to attend, however members of the public are not permitted to participate unless agreed by the Council. They are given time at the end of the meeting to ask any questions or raise issues about local affairs.  Notice of meetings and agenda are posted on the Parish Council notice board out side the Village Hall in Common Lane. RIVER PARISH COUNCIL GRANTS FOR RIVER ORGANISATIONS Information and application forms from Parish Clerk 820273 or email coulsonwright@aol.com Closing date for applications 31 January 2010   CHAIRMAN'S  JOTTINGS by Derek Leach, Chairman, River Parish Council New councillor Mrs Susan Hill of 28 Crabble Road (216152), who has lived and worked in River for nearly 30 years, was co-opted on to the Parish Council at our October meeting to fill the vacancy caused by the death of Mike Flood. Welcome Sue! PCSO Questionnaire Following the low turnout at the Annual Parish Meeting when residents were asked whether they would want to retain a full time dedicated PCSO for River, despite having to pay 50% of the cost, when the present contract expires in July 2010, it was decided to give every household a questionnaire in the previous edition of Rivall. Once again interest was low despite the financial implications. Only 89 completed questionnaires were received from 1800 households. Of these 68 (76% were in favour of retaining a dedicated PCSO if possible and 29 (24%) in favour of a shared PCSO at no cost. The Parish Council will bear this in mind when it needs to make a decision next year. (I have since heard that, unfortunately, a relatively small number of Rivalls were not delivered). Dickensian Event Our Events Committee is working hard on yet another new venture to take place on Saturday 19 December. It is hoped that both adults and children will dress up in Victorian costumes and join a walk/parade with lanterns and singing carols, starting from the bus terminus at 4.30 and ending at the recreation ground. There will be carols accompanied by the Salvation Army Band around a Christmas tree and entertainment, stalls, refreshments and children's rides in the Crabble Mill grounds. If you need help making costumes or lanterns pop along to workshops at the Mill on Sunday 29 November or Sunday 13 December 2-4pm. Come along and get into Christmas mood. Grants for River organisations  Profits from events organised by the Events Committee are going into a Parish Council Grants Fund for village organisations. Information and application forms are available from the Parish Clerk (820273 or email coulsonwright@aol.com). Closing date for applications this year is 31 January. Access to Gorse Hill The steep footpath from Lewisham Road has now been made safe by KCC after much cajoling by parish councillor Gordon Killip. Road, traffic and public transport matters We are concerned that to date there is no mention of solving the problem of heavy good vehicles wishing to access Coombe Valley industrial estate in the plans for Coombe Valley regeneration. Currently and for many years the low railway bridge in Coombe Valley Road has forced HGVs to take a tortuous route via Crabble Hill, Crabble Road, Crabble Avenue and Hillside. This has been made worse by Hillside becoming a bus route recently. However, we have been assured that the problem will be considered - but with no guarantee of a solution! The revised bus service for River is proving to be controversial. Whilst we now enjoy three buses an hour, it now takes much longer to get to and from the town centre. There are some winners, though, with access to Tesco and B&Q much easier. Apparently a dedicated service to River only was no longer viable. We have invited the Stagecoach manager to our next meeting (Tuesday 10 November 7.30 at River Methodist Church if you want to attend). Inconsiderate and illegal parking in the village is receiving attention from our PCSO and the police. Problems include HGVs parking overnight, cars parking on both sides of the road by the Crabble Road railway bridge, cars parking on the pavement and cars parking anywhere and everywhere when Dover Athletic plays at home. Kent Highways has been asked to provide dropped kerbs down Common Lane to make wheelchair access to the village hall, greengrocers and the Co-op much easier. This is our top priority but if you know of other locations in River where they are badly needed, please let us know.  Extra village sign Our two village signs are sited on the first practical places as you enter the main part of River. Many may not be aware that the River side of London Road River from Alkham Valley Road to Crabble Hill is also in River. We have, therefore, asked KCC to provide a standard village sign in London Road facing up Whitfield Hill. Recreation ground Our grant applications to help replace the Lewisham Road railings have been unsuccessful to date, but there are still two more that we await decisions upon. Antisocial behaviour in the public toilets is really trying our patience. Recent examples include excrement on the floor and walls, blood on the floor, walls and in the washbasin and to cap it all a fish head rammed down the WC. Our conscientious cleaner should not have to clear up this sort of thing. The parish does not have to provide a public toilet and if the situation does not improve the activities of a small minority will force us to close the toilets permanently and deprive many rec. users and passers-by of this amenity. Community Payback Scheme The riverbank railings along Lower Road from the ford to Kingston Close have been cleaned and repainted by the Community Payback team attached to Crabble Mill and supported by Mill volunteers. The railings look great. Whilst they are the responsibility of Kent Highways, there was little chance of them getting repainted. It cost the parish council £170 for materials, but was money well spent. It is hoped to tackle soon the stretch of green railings from Kingston Close to Mill Race. We have also accepted an offer from Harbour School for a couple of teenagers to carry out under adult supervision litter picks from time to time. Remembrance Sunday Thank you so much to all those village organisations that attended the Remembrance Service at the parish church on 8 November and then laid wreaths at the village war memorial. It was moving, especially this year with so many deaths in Afghanistan and really felt like a village occasion instead of just the two churches and the parish council. I hope that you will join us again next year. As always at this time of year I wish everybody in River a very Happy Christmas. This article also appears in the December 2009 edition of "RIVALL" the Village Magazine for River which is published by the Village Hall Trust. It delivered free of charge to every home in the village four times a year. Back to top of page REPORT OF THE COUNCIL CHAIRMAN FOR 2008/09 by Derek Leach, Chairman, River Parish Council Your Parish Councillors After 21 years exemplary service as a parish councillor Derek Thomas retired during the year. He was the first chairman when the council was formed in 1987 and after 8 years Derek became my vice chairman and remained so until his retirement. Sadly, Derek died only a few months later. We do miss his Welsh wit and words of wisdom. During the year there were a number of other changes. Vic Matcham, Jo Bourne and Caroline Fox-Betts resigned and we welcomed Dave and Dee Horobin, Ron Parkin and Clive Taylor as new councillors.  Scarecrow Trail Our Events Committee organised a very successful Scarecrow Trail in July with more than 150 entries. Amongst many excellent entries Gulliver and the Lilliputians by 1st River Brownies was voted the best. A great bonus was the real sense of community as strangers chatted to each other about the exhibits and enjoyed well earned refreshments The event raised over £400 for the Kent Air Ambulance. Encouraged by this success the Events Committee is now busy organising a summer fayre to be held in the rec on Sunday 12 July with another scarecrow trail planned for 2010. Recreation Ground As usual our recreation ground has taken up most of our time and money! With the help of a community safety grant new gates were installed at the Lower Road entrance, which are locked at night as are the gates on Lewisham Road. This has considerably reduced antisocial behaviour in the rec. As requested by the Community Safety Unit we have explored the possibility of an all weather surface in the rec. but this has proven too difficult for us at present in a conservation area and on cost grounds. The metal goals of the kick about area can now be moved so that when one 'pitch' gets too worn the goals can be moved allowing the worn pitch to be repaired. The damaged goalmouths have been repaired and should recover this summer. We were pleased that an audit visit by the Football Foundation was very impressed with the use made of its grant to help finance the refurbishment of the changing rooms etc a few years ago as well as the greatly increased use of the ground particularly by Dover Rangers' many youngsters. It was also good to hear sports representatives at the Annual Users' Meeting of the rec congratulating the Parish Council and its groundsman for providing the best facilities in the district. Some money has been spent patching the very rusty boundary fencing along Lewisham Road to make it secure for the moment. No contractor wants the job of stripping it down to bare metal and repainting and in any case many of the struts are too heavily corroded. Therefore, we propose to replace the 100 panels. The cost would be in the order of £30,000, which is too much to pay from reserves or in any one year's budget. We are recommending to you this evening that it should be financed from a combination of a sum from reserves, any grants we can obtain and the balance in a loan repayable over several years if necessary from the Public Works Loan Board at an attractive rate of interest. This will be discussed in more detail later this evening. We have welcomed the generous offer from River Conservation Society to refurbish the gates at the corner of Lewisham Road and Crabble Lane. Several tenders were received for the ground maintenance contract for 2009/10 and after careful consideration the contract was awarded to Heber Horticultural Services. After 30 years maintaining the ground Jim Cox became very much part of the rec. scene. We thank him for his long service and wish him well in the future. Traffic Management The Annual Parish Meeting last May discussed traffic problems in the village and possible improvements. A site meeting was held with the new Kent Highways local communications officer to explain all our traffic concerns. He was very sympathetic particularly about lower Minnis Lane and Lower Road between the Dublin and the Co-op. As always our lack of serious accidents does not help! He went away to seek funding for a traffic count. We also asked him to consider what could be done to slow traffic on Lower Road by the Kearsney Abbey side gate to prevent further damage to fencing by speeding cars and accidents to pedestrians trying to cross at that point. A positive move was the decision to lower the height restriction for Kearsney Railway Bridge in the hope of preventing further damage to the bridge. Hopefully, better advanced warning will be given to avoid lorries having to divert through River. In the absence of a lollipop person Kent Highways has proposed a zebra crossing for River School, but the parish council's response was that such a crossing with a complete ban on parking for some distance on the approaches to it would be inappropriate and suggested a number of alternatives. We wait to hear the outcome. Unlike planning applications, the Parish Council is not consulted automatically by Highways about new double yellow lines, although we are trying to remedy this, and at the moment there are three proposals - outside Riverlea, on both sides of the road outside the former Bensted shop and in lower Minnis Lane. Our PCSO has spent some time carrying out speed checks in the village to counter both 'normal' speeding and particularly youths using River as a speed track. Antisocial behaviour During the past 12 months antisocial behaviour has included damage to cars and shop windows, dog fouling, fruit and eggs being thrown at windows, late night revellers in the woods on Coxhill Mount, illegal parking particularly outside the school and at the bus terminus as well as drivers who race around the village. We have also received complaints from residents in the Crabble area about noise, urinating and bottles, glasses and cans thrown in gardens Fly-tipping at the top of Crabble Lane is still a problem and we are trying to stop it. In addition there is concern about more and more commercial vehicles parking overnight in the village, but, providing the vehicles are road taxed and not causing an obstruction, it is not, unfortunately, illegal. Thanks to the joint efforts of the parish council and the Conservation Society the vandalised telephone box by the Co-op was eventually repaired. Litter is a constant problem both from people and from dogs. We have installed a dog waste bin at the corner of Lyndhurst Road and Crabble Lane in an attempt to clean up this particular spot and we have also provided a much bigger litter bin by the Co-op and replaced the bin by the Village Hall. Can I suggest that we adopt Bill Bryson's Pick it Up Campaign and do just that when we see litter in the streets as only a few River pavements are cleared by DDC. Needless to say our PCSO has been made aware of all these problems. As the 3 year PCSO contract is more than halfway through, we should like residents' views regarding the value of our PCSO since it costs River residents over £13,000 a year. About six months before the contract expires in July 2010 we expect to be asked whether we wish to extend the contract or not - that is assuming a PCSO will still be on offer! This will be our main consultation topic later this evening. Budget for 2009/10 With the present national financial difficulties affecting everybody your parish council has tried to restrict any increase to the minimum. Despite substantial increased costs already experienced in materials for the recreation ground and a review of our clerk's hours resulting in an increase of 8 hours a month, we agreed a precept for 2009/10 of £62,000. This is an increase of 3.65% and for a Band D property will mean an increase of £1.37 - under 3p a week - which we hope will be manageable! Miscellaneous Parish Councillor Gordon Killip has succeeded Jean Hoynes as River correspondent for the local newspapers. We have adopted a Publication Scheme for the parish council as required under the Freedom of Information Act and details are on our noticeboard and website. Conclusion Finally, I must thank my fellow councillors and our efficient clerk for all their efforts during the past year. Back to top of page Council Minutes 11th November 2008 13th January 2009 10th February 2009 10th March 2009 14th April 2009 Annual General Meeting 12th May 2009 Annual Parish Meeting 12th May 2009 9th June 2009 14th July 2009 8th September 2009 13th October 2009 MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 11th November 2008 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Reeves, Mrs Brand and Messer's Cuff & Killip, Apologies:  Mr Flood was absent due to ill health. Mrs FoxBetts  IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Cllr S Nicholas, Cllr A Richardson, Rhys Griffiths, Dover Express reporter, PCSO Sara Orchard and PCSO Jason Brett 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 14th October 2008 had been circulated. It was proposed by Mrs Brand, seconded by Mr Cuff that these be accepted as a correct record and were signed by the Chairman.  2          DECLARATION OF ACCEPTANCE OF OFFICE The Chairman welcomed the new Parish Councillors, Mr & Mrs Horobin and Mr Parkin. They made their Declaration of Acceptance of Office, and completed both the, Consent to Nomination and The Parish Councils Model Code of Conduct Order 2001 documents. 3           MATTERS ARISING FROM THE MINUTES   (a) Events Bank Account - The Clerk has contacted the KALC for clarification of procedures. The account will fall under exactly the same rigorous financial requirements set out in the 1972 LGA and the 1996 Audit Regulations which the Parish Councils Accounts adhere to. The signatories MUST be Parish Councillors and the Proper Officer. All Terms of reference will be addressed for the Events Committee and also the Recreation Ground Committee when the Parish Councils standing orders are completed in the New Year. (b) Parish Plan - Cllr Reeves believed the current system is adequate. The Parish Council hold an AGM, and also engage parishioners at any 'Community Day' events. The Rivall newsletter is delivered to all householders quarterly, and this year parishioners were asked their views about the village through a questionnaire. It was agreed to leave the Parish Plan on the table for now. (e) Alkham Valley Headroom Signage - Gordon Measey, Senior Transport Officer DDC has confirmed the signage at the Folkestone-end of Alkham Valley Road will also be revised. As far as he is aware the headroom signs will be in imperial and metric. Any issues regarding overhanging trees and foliage will be addressed at the same time. (f) Crabble Road Barrier - KHS has visited Crabble Road. They have confirmed a barrier would not be recommended as they do not believe it would prevent the wall from being hit by a speeding car. A barrier would also obliterate the pavement. They are prepared to remark the junction at Lower Road. Mr Jaconelli will be informed of this outcome. (g) DDC Annual Town & Parish Liaison - David Gaskin, KHS met with the Chairman and Mr Killip. (Mr Ball remains on sick leave) They toured the village and discussed the issues. Mr Gaskin will follow up the yellow lines proposed for Lewisham Road & Minnis Lane. He agreed with the principles of a one way system from the Dublin Man O War to the Co-op however as there has not been any accidents, money may not be granted. He would like to carry out a traffic flow count. (h) Councillors Guide - Each Councillor received a copy of The Parish Councillors Guide by Paul Clayden. (i) Communities & Local Government Consultation - Mr Killip has responded on behalf of the Parish Councillors (j) Waste Bins - The new waste bins have been ordered which are to be located at the Village Hall & Co-op. 4         PACT PCSO Orchard informed the Councillors she has now left River and started her new position in Deal. Rivers new officer is PCSO Jason Brett.  He has introduced himself to River Primary school and local youth club. He has been patrolling Lewisham Road and Lower Road. The mobile contact number remains the same. The Chairman welcomed PCSO Brett to River Parish. We look forward to working with him. 5          PLANNING MATTERS  Planning Matters to be considered: DOV/08/01136 - Retrospective application for the retention of rear fence - 7 Chisnall Road, River - NO OBJECTION TC/08/00107 - Tree work in conservation area - Consultation - Amenity Land, Kingstone Close, River - NO OBJECTION DOV/08/01049 - Erection of a detached dwelling - Loganberry Farm, Minnis Lane, River - application will be considered at the next meeting of the DDC Planning Committee which commences at 6pm on 20/11/08 To note decisions made by Planning Committee Chairman: DOV/08/00098/TC - 20% crown reduction to one lime tree - River Recreation Ground - NO OBJECTION DOV/08/01098 - Erection of a two storey rear extension - 11 Coxhill Gardens, River - NO OBJECTION DOV/08/01109 - Removal of Condition 4 of planning permission DOV/07/00749 rainwater goods to cast iron - 67 Lower Road, River, NO OBJECTION DOV/08/01087 - Erection of cabin/shed - 14 Kingston Close, River - OBJECTION To note decisions made by DDC:  DOV/08/00923 - Erection of rear extension incorporating roof extension & chimney breast to side - 2 Chisnall Road, River - GRANTED DOV/08/01021 - Erection of a single storey rear extension - 19 Crabble Road, Dover - APPLICATION WITHDRAWN DOV/08/00929 - Erection of a roof extension - 1 St Radigans Abbey, Abbey Road, Hougham - GRANTED DOV/08/00924 - Erection of two storey rear extension - 11 Kingston Close, River - REFUSED DOV/08/00525 - Certificate of lawful existing use for change of use from shop to residential - 6 Kingswood Villas, Crabble Ave, River - GRANTED DOV/07/01461 - Erection of roof extension - 11 Hazeldown Close, River - REFUSED DOV/08/00939 - Erection of roof extension - 1 St Radigunds Abbey, Abbey Road, Hougham - GRANTED APPEAL - Wind Farm on Land off Archers Road, Sutton Court Farm, Church Hill, Sutton, Dover. 6           REPORTS  Cllr Nicholas reported she has spoken to the DDC licencing manager regarding the recent complaints by Mr Jaconelli. The manager has not received any complaints but has agreed to investigate the accusations. Daffodils have been planted under the village sign for spring. Works to widen the roads on the down hill side between Carlsden Close and No 129 Crabble Hill are programmed to start on 24th November.  This should take approximately three weeks. The permanent traffic lights will be replaced by temporary traffic lights, and left turns out of and right turns into Crabble Road will not be permitted. Cllr Richardson informed the Councillors he is now involved in the DDC Planning Committee.  Mr Killip inquired as a result of the cost cutting exercise at DDC were there to be any redundancies. Cllr Nicholas confirmed there would not be any redundancies as they are accommodating the budget by resourceful thinking. Langdon Parish Council has instructed a barrister to represent them at a public enquiry in January 2008 regarding the planned Dover North Windfarm. Mr Killip enquired if the DDC Windfarm worked. Cllr Richardson believed it made a contribution.   The Chairman explained if a Windfarm was installed on the Dover sea front it would be as high as Dover Castle. They dominate the landscape. Langdon Parish Council has asked River Parish Council if they would consider making a donation towards the legal costs. The Chairman proposed £100 donation. The Councillors did not agree or disagree to this proposal. Therefore the Chairman used his vote and decided against. 7          CORRESPONDENCE Dogs Trust Canterbury - Will be passed onto J Hoynes, The Rivall editor. Police Parish Forum - As only two councillors wished to attend, this meeting was cancelled. Codes of Conduct Consultation Papers - The Chairman agreed to respond on behalf of the Parish Council. Parking Review Roger Walton - The Clerk gave a brief resume of the report. No action required 8        DATES FOR COUNCILLOR DIARIES None 9.          REVIEW OF CHARGES METHODIST HALL.  The Chairman declared an interest. Mr Cuff proposed, Mr Killip seconded that the increase of 10% for the premises hourly charges be accepted. 10           CLERK'S FINANCIAL REPORT The statement of receipts and payments for October 2008 was presented to the Council. It was proposed by Mr Killip and seconded by Mrs Reeves that the report be accepted and this was carried.  The statement was then signed by the Chairman. Review of Clerks Hours It was unanimously agreed that the Clerks hours would be increased from 57 per month to 65 per month as from 1st April 2009. The recreation ground tender negotiations this year would be paid as extra hours. Cost Of Living Increase The KALC has advised as no final agreement for the 2008/09 has been reached an interim 2.45% cost of living increase will be back dated for all Clerks from 1st April 2008 with immediate effect. This was unanimously agreed.  11         ANY OTHER RELEVANT BUSINESS Mrs Horobin raised concerns over the temporary orange fencing at Kearsney Abbey. Cllr Nicholas explained the fencing was there to prevent the wall from crumbling into the lake. It will cost £100,000 to replace the wall, however a scheme is planned to raise funding. Mr Killip informed the Councillors the right of way footpath access from Lewisham Road to Gorse Hill is so hazardous and overgrown, and needs addressing. The Clerk will write to KCC. Mrs Reeves reported a broken lock on one of the ladies toilets in the rec. The Clerk will investigate All Councillors were asked if they would like to join the Recreation ground committee. No Councillors wished to join. The Chairman closed the meeting at 8.45pm Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 13th January 2009 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mr Flood, Mrs Brand, Mrs Horobin and Messer's Cuff, Killip & Horobin Apologies:  Mr Parkin, Mrs Reeves, PCSO Jason Brett IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Cllr S Nicholas, Rhys Griffiths, Dover Express reporter. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 11th November 2008 had been circulated. A few amendments were highlighted by Mr Cuff. It was proposed by Mr Cuff, seconded by Mrs Brand that these be accepted as a correct record and were signed by the Chairman.  2          MINUTES OF THE RECREATION COMMITTEE The minutes of the last meeting held on 25th November 2008, were noted. 3          MINUTES OF THE EVENTS COMMITTEE The minutes of the last meeting held on 2nd December 2008, were noted. Mrs Brand asked if dogs would be allowed into the recreation ground to take part in a dog show during the summer fayre. The Parish Councillors agreed, as long as all dog owners are made aware that they must control and clear up after their dogs. 4          RESIGNATION  Mrs C Foxbetts has resigned from the Parish Council due to external commitments. The Clerk will inform DDC. 5           MATTERS ARISING FROM THE MINUTES   (a)Waste Bins - The Clerk confirmed that the bins were ordered on the 27th October 2008 from Barry Finch, DDC. As they had still not arrived the Clerk will contact DDC again. (b)Dog Trust - Jean Hoynes, editor of the Rivall has agreed to liaise with the Canterbury Dog Trust. Every quarter a homeless dog will be included in the village newsletter as 'dog of the quarter', in the hope that it may be re-homed. (c)Gorse Hill - DDC are reviewing the football club lease to establish who is responsible for the maintenance of Gorse Hill access path. The Clerk will report their findings (d)Ladies Toilets - The lock has been mended 6         PACT PCSO Brett did not attend the meeting. However he spoke to the Chairman reporting the village has been very quiet. Mrs Horobin explained local residents had informed her that eggs & oranges were being thrown at their property. The Clerk urged Councillors to inform residents that any incidents should be communicated to the PCSO.  Mr Flood also reported a car has been parking on the zig zags outside of River Primary School every day causing a problem and requested that PCSO Brett attend the school, mornings & afternoons. Mr Killip has already spoken to PCSO Brett and believed he was already attending the school. 7          PLANNING MATTERS  Planning Matters to be considered: TC/08/00098 - River Recreation Ground, River - 20% crown reduction to one Lime tree. It was agreed the parish would pay half of the costs. Proposed by Mr Flood, seconded by Mr Killip Note - DOV/07/01148 - Langdon - Wind energy development. Inquiry 7th January 2009 10am. DOV/09/0001 - 103 Lewisham Rd, erection two storey & single rear extension plus a detached annex. NO OBJECTION To note decisions made by Planning Committee Chairman: TC/08/00115 - 14 Riverdale, River - Works to Yew and Holly - NO OBJECTION TC/08/00118 - Riverside, Crabble Mill, River - Cut back branches & crown Lime tree. NO OBJECTION DOV/08/01252 - 10 Cowper Road, River - Erection of a single storey rear extension & construction of a hard standing - NO OBJECTION To note decisions made by DDC:  TC08/00107 - Amenity Land, Kingston Close, River - Reduction in height to one Ash tree - GRANTED DOV/08/01098 - 11 Coxhill Gardens, River - Erection of a two storey rear extension (existing conservatory to be demolished) - GRANTED DOV/08/01049 - Loganberry Farm, Minnis Lane, River - Erection of a detached dwelling garage and stable block & alterations to existing vehicle access. GRANTED TC08/00738 - Brockton House, 8 Badgers Rise, River - Works to Ash & Sycamore trees - SPLIT DECISION DOV/08/01130 - 6 Kingswood Villas, Crabble Ave, River - Erection of front porch & first floor elevation - REFUSED 8           REPORTS  Dist Cllr Sue Nicholas informed the Parish Councillors that the bus terminus was still covered in litter and Chinese food which has been thrown over the shelter. The Clerk will communicate this to PCSO Brett and request he patrols the area, especially at night. The condition of road from the top of the hill at Crabble Road to the junction of Crabble Ave is appalling. The road surface is full of pot holes and needs addressing. The Clerk will contact KHS. It was confirmed at a recent Cabinet Meeting that DDC 09/10 budget will increase to just under 5%. Dist Cllr S Nicholas is currently involved with housing issues.  9          CORRESPONDENCE Resident Lewisham Road. Traffic incident Lower Rd - A recent near miss incident involving a parishioner and speeding van at the side entrance of Kearsney Abbey has been addressed by contacting David Gaskin, KHS. A site visited was planned for 2nd January & recommendations given to the Chairman. This visit has not happened. The Clerk will contact Mr Gaskin again. Fly Tipping, Crabble Lane. Footpath, Ash Close/Luckhurst Road - DDC, Environmental Health will be contacted regarding the continued fly tipping along Crabble Lane. The Clerk will also contact the Land Registry to establish who is responsible for the Ash Close/Luckhurst step area/path. Police Parish Forum - Mr Flood agreed to attend on behalf of the Parish Council. Volunteer Community Responder - It was proposed by the Chairman that a pledge of £250 should be offered. This was unanimously agreed. DDC Active Dover - The Chairman will respond on behalf of the Parish Council. NHS, Working Together to Plan Services - No further action required DDC, Consultation in Respect of Taxi Matters - Mr Killip agreed to respond on behalf of the Parish Council Support for Kent Miners Festival - The Clerk will pass the letter onto Jean Hoynes, editor of the Rivall Police Kent 2009/10 survey increase options - Mr Flood will respond for the Parish DDC Kent Waste Partnership - It was agreed if any Councillors wished to put forward any ideas they would contact the Clerk Waste bin & BT phone box - The Clerk confirmed a waste bin will be installed next to the Co-op which should address residents concerns over the amount of rubbish on the streets. The Clerk has contacted BT informing them of the vandalised telephone box on Lower Road. 10        DATES FOR COUNCILLOR DIARIES None 11         RPC VILLAGE HALL REPRESENTATION  The Chairman asked Mr & Mrs Horobin if they would officially become the RPC representatives. Mr & Mrs Horobin agreed. The Village Hall Chairman will be informed. 12          ANNUAL PARISH MEETING. PROVISIONAL ARRANGEMENTS  It was agreed that the special topic in May would be the value of PCSO. 13          BUDGET COMMITTEE RECOMMENDATIONS 2009/10 The budget committee recommended an increase of 3.65% to £62,000. This would mean a Band D household would go up by £1.37 per year. The Chairman asked the Parish Councillors if they accepted this recommendation. It was proposed by Mr Cuff, seconded by Mrs Brand that this be accepted. 14           CLERK'S FINANCIAL REPORT The statement of receipts and payments for November & December 2008 were presented to the Council. It was proposed by Mrs Brand and seconded by Mr Cuff that the report be accepted and this was carried.  The statement was then signed by the Chairman. The Clerk reported that the HSBC bank had dramatically reduced its interest rates over the last two months. The business savings account saw a reduction of interest on the 16th October 2008 to 1.61% net. Rates dropped further on the 16th December 2008 to 0.04%. Rates of interest offered by other high street competitors will be looked at and discussed at the next meeting. 13         ANY OTHER RELEVANT BUSINESS Mrs Brand enquired if the 'village areas' allocated to each councillor require amending, as there has been a number of changes recently. The Chairman believed they should be left until such time there is a need, when areas could be re-allocated. Mr Killip recently spoke to two KHS agents. They are looking at the possibility of a zebra crossing for Lewisham Road, which will be located outside of River Primary School. They were very positive and confirmed the project would be included in this year's budget. The Chairman also spoke to a KHS agent. He was examining the bridge at the end of Lower Road, and confirmed the bridge would be ok for at least another two years. The Chairman then opened the meeting to the public. It was reported that local dog walkers had been experiencing problems within Frandom Wood. Two men questioned a walker asking him what he was doing in the wood. They were both carrying guns (for clay pigeon shooting) and one of the men shot his gun in the air. Clay pigeon shooting has been happening from 8am until dusk, and can be heard in Chilton Ave by the residents. The Clerk will establish if a licence or planning permission is required for clay pigeon shooting. She will also confirm where the public rights of way are through the wood & River Parish boundary.  The Chairman closed the meeting at 9.15pm    Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 10th February 2009 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mr Flood, Mrs Brand, Mrs Horobin, Mrs Reeves and Messer's Cuff, Killip, Parkin & Horobin Apologies: PCSO Jason Brett IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Cllr S Nicholas, Rhys Griffiths, Dover Express reporter. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 13th January 2009 had been circulated. A few amendments were highlighted by Mr Cuff. It was proposed by Mrs Brand, seconded by Mr Flood that these be accepted as a correct record and were signed by the Chairman.  2          MATTERS ARISING FROM THE MINUTES   (a)Waste Bins - Mr Barry Finch, DDC assured the Clerk that the new bins would be installed before the end of February. (b)Traffic Incident, Lower Road - KHS has agreed to erect a warning sign of pedestrians crossing in the vicinity of the side gate entrance to the Abbey. (c)Gorse Hill - DDC has confirmed that KCC are responsible for the footpath. Denise Roffey, Footpath Officer, from the KCC hopes to visit the site at some point over the next few weeks. (d)Fly Tipping - A letter has been sent to Diane Croucher DDC, we await a response. (e)Ash Close/Luckhurst - The Clerk has sent an ordnance survey plan to the Tonbridge Wells District Land Registry. (f)BT - The Clerk has contacted BT twice, however the telephone box still remains in a poor state of repair. Mr Killip proposed that if the box was not mended and BT wished to remove it, the Parish Council retain it at a nominal sum for nostalgia. Mrs Brand seconded the proposal. The Clerk will continue to chase. (g)Frandom Woods - DDC confirmed that clay pigeon shooting could take place on 28 days per year without the need for planning consent. DDC also confirmed you do not need a licence for clay pigeon shooting, although individuals would possibly require a gun licence obtainable from the police. If parishioners believed that the 28 days were being exceeded, it was recommended a Planning Investigation Officer be contacted. The officer would need dates & times when the shooting occurred for evidence. Environmental Health Services could also be contacted to pursue noise pollution. Frandom Farm is within the River Parish boundary. The Clerk would inform the complainant. 3          PACT PCSO Brett did not attend the meeting.  4          PLANNING MATTERS  Planning Matters to be considered: Outline application for the erection of a detached chalet bungalow and garage - 38 Cowper Road, River - Objection To note decisions made by Planning Committee Chairman: None To note decisions made by DDC: TC/08/00115- Works to Yew and Holly, 14 Riverdale, River - GRANTED 5          REPORTS  Dist Cllr Sue Nicholas informed the Parish Councillors that the road from the top of the hill at Crabble Road to the junction with Crabble Ave has now been resurfaced, but not continued to the Athletic Ground gate despite the poor condition. Cllr Nicholas expressed concerns over the traffic and parking issues that take place when Dover Athletic is playing a home football match at Crabble. Cllr Nicholas has tried to persuade DDC to consider a Park & Ride scheme from Whitfield. DDC's official line is as long as the emergency services can get through the streets nothing will be done. PCSO Brett will be asked to monitor this issue. Mr Killip believed the traffic was worth putting up with as the congestion only lasts for 2 hours every other week. A notice will be displayed in the Post Office with a help line number for people who may have issues with unemployment, finances or have fallen on hard times. 6          CORRESPONDENCE KHS 'Online Road Show' - Mr Killip has agreed to attend on behalf of the Parish Council. Action with Communities in Rural Kent, Climate Change - No Councillors wished to attend Action with Communities in Rural Kent, Survey - The Chairman has agreed to complete the survey Burlite, War Memorial Restoration - For information only Parish Councillor Vacancy Letter - Two applications have been received and if no election is requested by the deadline, co-option will be considered during the meeting in March. Kent Village of the Year 2009 - No action required NHS invite 26th February 2009 - No Councillors wished to attend Communities in Control Consultation - The Chairman will respond on behalf of the Parish Council.  7          DATES FOR COUNCILLOR DIARIES None 8          STANDING ORDERS FOR RIVER PARISH COUNCIL The revised guidance from the KALC has not materialised, however the Chairman and Clerk have drafted Standing Orders for the Parish Council. The Chairman explained the Standing Orders would help any new Councillors and Clerks understand how River Parish Council runs. Mr Cuff asked if the order should read 'Chairperson' rather than 'Chairman'. The Clerk will confirm this query with the KALC. Under paragraph 41 it mentions that the Council shall deal with complaints of maladministration allegedly committed by the Council or by any officer or member in the manner recommended in the Circular 2/86 issued by the NALC. The KALC told the Clerk this has been superseded and had sent her the new version. The Chairman read the new Complaints Procedure to the Councillors and proposed it be adopted. Mr Killip proposed to accept the Standing Orders & Complaints Procedure, seconded by Mrs Brand and it was agreed. 9.          RIVER PARISH COUNCIL PUBLICATION SCHEME (FOI) The Chairman explained under the Freedom of Information Act it is the duty of every public authority to adopt and maintain a publication scheme. This request has come from the Information Commissioners Office. Failure to adopt the scheme would result in a local council being in breach of the Act. The Chairman then gave a brief resume explaining the steps River Parish Council has taken to comply with the new scheme. It was proposed by Mr Flood, seconded by Mr Parkin and agreed that the scheme be adopted. 10          CLERK'S FINANCIAL REPORT The statement of receipts and payments for January 2009 will be distributed at the March meeting as statements had not been received from HSBC prior to the meeting. The Clerk reported that all high street banks were offering similar poor interest rates as the HSBC bank. Higher interest rates were only found in bonds, however a large sum of money would need to be tied up for at least 6 months to qualify for the higher rate. The Clerk will review the council's accounts and present the first 6 month expenditure of 2008 at the next meeting for councillors to decide how they wish to proceed. 11          ANY OTHER RELEVANT BUSINESS Mrs Brand asked if any Councillors would be prepared to help during the summer fayre. All councillors agreed they would be happy to assist the event. Mr & Mrs Horobin reported since the closure of the Village Hall Market, they have decided to run the Market themselves. They will go along similar lines offering tea & coffee etc. All monies will go to the Village Hall. Mrs Horobin asked the Councillors to confirm if the £500 offered to support the summer fayre was a loan or a gift. The Chairman explained it was a float that would give the events committee a cash flow that they could use before they had their own funds. Depending on how much money is raised from the event depended on whether the money would require paying back. If it rained on the day the council would be sympathetic. It was important that as many draw tickets as possible were sold before the event in case of bad weather since this would provide much of the income. Mr Flood attended the Police Forum and raised two issues. Firstly he enquired as to why the meetings had started again when we now had a PCSO? Secondly why were we the only parish paying for our PCSO? Guy Thompson explained he would be discussing value for money at their next AGM. He said it was the parish council's prerogative if they wished to end the contract, however they would be required to give 6 months notice. 12          RECREATION GROUND TENDERS (In closed session) Mr Flood presented the Recreation Committee's recommendations for the Recreation Ground Tenders 2009/10. Eight tenders were received. Mr Flood explained a few contractors wished to bid for all areas, whilst others only wished to bid for specifics. The applicants were narrowed down to two, however one in particular shone above the rest. Satisfactory references had been obtained. Mr Flood explained he and the Clerk had attended a meeting with Steve Morris, Managing Director from Heber Horticultural Services that morning. He was very impressed with Mr Morris and therefore proposed Heber be given the entire Ground Maintenance Contract. Mr Flood had also met with Mr J Wright who tendered for the locking & cleaning contract. This meeting also proved successful therefore he proposed J Wright & Son be given the cleaning & locking contract. It was proposed by Mr Killip, seconded by Mrs Reeves that this be accepted. The Chairman asked the Councillors to keep this information confidential until all contractors had been informed of the outcome. The Chairman suggested he write a letter to Mr Cox personally on behalf of the Parish Council to recognise his 31 years of maintaining the ground. This was unanimously agreed. The Chairman closed the meeting at 9.15pm     Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 10th March 2009 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mr Flood, Mrs Brand, Mrs Horobin, Mrs Reeves and Messer's Cuff, Killip, Parkin & Horobin Apologies: Rhys Griffiths, Dover Express reporter. IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Cllr S Nicholas, PCSO Jason Brett. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 10th February 2009 had been circulated. It was proposed by Mr Horobin, seconded by Mr Parkin that these be accepted as a correct record and were signed by the Chairman. 2          MINUTES OF THE RECREATION COMMITTEE The minutes of the last meeting held on 3rd February 2009, were noted. 3          MINUTES OF THE EVENTS COMMITTEE The minutes of the last meeting held on 3rd February 2009, were noted. Mrs Brand informed the Parish Council that a raffle will be organised. Tickets will be printed and sold prior to the event. The Bowls Club has given the Events Committee permission to use their facilities on the day. 4          MATTERS ARISING FROM THE MINUTES   (a)Waste Bins - The new bins have been installed, however it was reported that the bins have not been emptied since their installation. The Clerk will contact Barry Finch, DDC. (b)Gorse Hill - Denise Roffey, Footpath Officer, has not visited the site yet. (c)Fly Tipping - The Clerk contacted Denise Axford, DDC. Denise explained DDC are still trying to resolve this issue. Mr Killip proposed DDC clean the area and then erect a sign displaying penalties & consequences if caught fly tipping. Mr Killip has agreed to become the 'fly tipping' representative. (d)Ash Close/Luckhurst - An index map has been received from the Land Registry stating, No Registered Estate. The Parish Council still do not know who owns the land, however before any decisions are made the Clerk will contact DDC to establish where the Parish Council would need to advertised i.e. notice boards, local papers etc if any improvement is proposed for the site. (e)BT - The telephone box has now been mended. (f)Chairman V Chairperson - KALC has confirmed that the word Chairman (a legal term) is perfectly correct used within the Standing Order. 5          CO-OPTION OF COUNCILLORS As no election was requested by 10 electors, the two candidates could now be voted upon. The Chairman gave a brief resume for each candidate and it was proposed by Mr Killip, seconded by Mr Flood that the Councillors should vote using a show of hands. It was agreed unanimously that Mr Taylor be co-opted. The Clerk will write to Mr Matcham thanking him for his interest. 6          PLANNING MATTERS  Planning Matters to be considered: None To note decisions made by Planning Committee Chairman: DOV/09/00098 - Erection if a two storey & single storey rear extension & rear dormer roof extension - 97 Lewisham Road, River - No Objection To note decisions made by DDC:  DOV/08/01252 - Erection of a single storey rear extension & construction of hardstanding-10 Cowper Road, River - Granted DOV/09/00017 - Outline application for the erection of a detached chalet bungalow and garage, 38 Cowper Road, River - Refused DOV/09/00001 - Erection of two storey and single rear extensions and a detached annexe ancillary to the main dwelling, 103 Lewisham Road, River - Withdrawn. Future Planning Decisions The Chairman explained that the current practice used by the Parish Council for non-controversial planning decisions is not legally correct. In future we need to call a planning meeting either prior to the full Parish Council meeting or on another day. The Planning Chairman explained he would not be able to attend an earlier meeting. He proposed that whenever possible any applications be discussed during a Parish Council meeting, applying for an extension of time if necessary. Separate Planning Committee meetings may be required during May, Aug & Dec if applications were received. This was agreed.  7          PACT PCSO Brett has received a few calls regarding the incident last week. Seventeen youths and nuisance vehicles gathered at the bus terminus which is becoming a hot spot. PCSO Brett has informed the police task team and requested their support. DDC has been informed about the three vandalised bus stops within the village. PCSO Brett had no information about the recent damaged shop windows however he believed a pellet gun may have been used. Parking outside of the school has become an issue again. Mr Allen, DDC has been informed and parking attendants have been asked to attend the school as they can issue tickets. PCSO Brett will be attending the school assembly to raise awareness regarding 'Road safety' with the children. PCSO Brett was not aware of the incident regarding a speeding vehicle which smashed into a parked car last weekend. The Chairman requested that PCSO Brett speaks to the Special Constable to enquire if a speed gun could be used along Lower Road. The Clerk will write to Guy Thompson supporting this request. Residents have recently commented that they had not seen much of the PCSO. PCSO Brett assured the Parish Councillors that he has only been pulled from River on two occasions and was surprised to learn this. 8          REPORTS  Dist Cllr Sue Nicholas reported that she has been liaising with the traffic wardens regarding the increased parking at the bus terminus. At times the busses struggle to park. Dist Cllr Nicholas also agreed with local residents that she too has not seen much of our PCSO and has asked if he could liaise with her in future. She requested that PCSO Brett patrolled the terminus during his evening shift as it is becoming a hot spot. A proposal to erect a television screen in the Market Square for the Olympics is to be debated at DDC. So far there have been 245 objections 45 in favour. Dist Cllr Nicholas has written a letter of objection to KHS regarding the proposed Zebra crossing. She confirmed that building work has re-commenced at 1 Luckhurst Road, River. There has not been any breach of planning and no harm has been inflicted upon the badger set. Both mechanical and manual road sweepers attend the village. The Councillors have asked how many times they attend as they have not seen the manual road sweeper for a while. This will be confirmed at the next meeting. 9          CORRESPONDENCE KHS Proposed Zebra Crossing Consultation Sheet, Lewisham Road, River. The Chairman declared a prejudicial interest. After much debate and having taken into account letters received from residents and the views expressed by members of the public, Councillors decided that a Zebra Crossing operating 24 hours a day was an inappropriate solution to the problem of ensuring as far as possible a safe crossing for pupils and parents for little more than two half hours a day on no more than 200 days of the year. It was believed that such a crossing would greatly increase the current difficult on-street parking problems for residents, school staff and those attending at the Methodist Church. The Parish Council would prefer to explore with Kent Highways and River School alternative possibilities employed elsewhere such as: ·Traffic Calming on the approaches to the school ·A 20mph zone on the approaches to the school ·Including 'lollipop' duties in the job description of one or more appropriate school   employees. A letter will be sent to Anne-Marie Hannam KHS expressing the above.  DDC Standards Committee, Communities in Control - Mr Killip will respond KHS Verge mowing.  None Action with Communities in Rural Kent Subscription. No action DDC the Law Society consultation - The Chairman will respond   10          DATES FOR COUNCILLOR DIARIES None 11          RECREATION GROUND UPDATE  Mr Flood reported that the sports users have met with the new contractor Heber Horticultural. They were given the opportunity to talk to Mr Morris about their individual sports requirements. Richard Crutchfield, Dover Rangers has asked if the Councillors would consider his request to refurbish the old cottage. Dover Rangers would install water & electricity to the old cottage at their own cost (subject to planning & a lease agreement) on the condition that they could use it as a store/office. They would also remove the old Anderson shelter. The Councillors agreed in principle. It will be included on the next Recreation Committee agenda.  12          CLERK'S FINANCIAL REPORT The statement of receipts and payments for January & February 2009 were presented to the Council. It was proposed by Mr Killip and seconded by Mr Parkin that the report be accepted and this was carried.  The statement was then signed by the Chairman. The Clerk had compiled a summary of the first six months expenditure 2008/09. She explained half of the budget had been spent by September. If half of the precept were invested in a bond for a 6 month period, approximately £150 in interest may be achieved based on today's figures. (If the banks reduced their rates further then this figure would reduce) The Councillors decided to take no further action. 13          ANY OTHER RELEVANT BUSINESS Mrs Reeves reported that the lock on one of the ladies toilets in the recreation ground has broken again. The Clerk will investigate. The Village information panel requires attention. The Chairman explained it would cost £350 to renovate. The Parish Council may consider funding this.  It will be put on the April agenda for consideration. A retired traffic officer raised concerns over speeding vehicles and motorists using mobile phones along Lewisham Road and asked the Parish Council what could be done. The Chairman referred back to the PCSO and confirmed that a letter requesting a speed device will be sent to Guy Thompson. The Chairman closed the meeting at 9.45pm  Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 14th April 2009 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Horobin, Mrs Reeves and Messrs Cuff, Killip, Horobin and Taylor. Apologies: Mr Flood, Mr Parkin IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Cllr S Nicholas, PCSO Jason Brett, Rhys Griffiths, Dover Express reporter. 1.         DECLARATION OF ACCEPTANCE OF OFFICE The Chairman welcomed the new Parish Councillor Mr Taylor. Mr Taylor completed the Declaration of Acceptance of Office, and received both the Consent to Nomination and The Parish Councils Model Code of Conduct Order 2001 documents. 2          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 10th March 2009 had been circulated. The following amendments to Item 9 Correspondence -Zebra Crossing were agreed: Insert 'It was believed that' before 'such a crossing. Insert 'Mrs Reeves proposed that' before 'The Parish Council would prefer' and add after 'expressing the above' 'all councillors agreed the above with one abstention'. It was proposed by Mrs Reeves, seconded by Mrs Brand that these amended minutes be accepted as a correct record and were signed by the Chairman. 3          MINUTES OF THE RECREATION COMMITTEE The minutes of the last meeting held on 31st March 2009, were noted. The Chairman reported that Dover Rangers were still keen to renovate the old cottage.  He asked Mr Taylor for his views regarding any planning consent requirements and possibly a change of use. Mr Taylor confirmed that DDC conservation department would need informing, and recommended that it should be the owner (Parish Council) who manages the project. Mr Taylor asked if he could view the cottage. Mr Killip explained the soil quality deposited on the kick about area was poor and contained broken glass. It was agreed that the Clerk speak to the new grounds man to gain his opinion. Payment will not be made until this is resolved. 4          MATTERS ARISING FROM THE MINUTES    (a)Waste Bins - Barry Finch, DDC confirmed that the Village Hall bin has been added to the DDC collection schedule. (b)Gorse Hill - Denise Roffey, Footpath Officer, met with Mr Killip. She agreed that there is a health and safety issue with the pathway. The necessary refurbishment will be included in this year's KCC budget. (c)Ash Close/Luckhurst - DDC has confirmed that as long as there is no change of use, you do not need to advertise or apply for planning permission. The Clerk will contact Mr Coles to obtain a quote for a few bags of gravel. (d)River's Historic Panel - The Councillors agreed to take on the responsibility for the panel's refurbishment and future maintenance. Refurbishment will cost up to £500. This would be a one off payment. It was proposed by Mr Cuff, seconded by Mrs Reeves and agreed. A local resident attending the meeting offered to contribute to the maintenance cost. This gesture was greatly appreciated. (e)Speed Gun - The Clerk has written to Guy Thompson. No reply has been received. PCSO Brett explained Guy has been on holiday and has still not returned to work due to illness. He reported that the special constable will try to find a suitable location for the speed gun to be used along Lower Road. Speed checks have recently taken place along Lewisham Road and as a result three tickets have been issued. A penalty fine has also been given to a motorist who was caught speeding along the Alkham Valley. (f)Fly Tipping - Mr Killip has spoken to Denise Axford, DDC and informed the Councillors that the position has not changed. Denise explained DDC are still trying to resolve the issue and are continuing ongoing discussions with the owner but cannot decide how to resolve the problem. The Chairman proposed that the Parish Council takes the iniative to contact the owner. The Clerk will speak to Denise to arrange a meeting for Mr Killip & Mr Taylor to meet with the owner. The Chairman read a letter to the Councillors from KCC Clean Kent Campaign regarding their role & recent achievements, penalties & consequences to combat fly tipping. Mrs Horobin asked if the shrubs could also be cleared that are overhanging the roadway. 5          PLANNING MATTERS  Planning Matters to be considered: DOV/09/00244 - Erection of an attached garage (existing garage to be demolished), 9 Cowper Road, River. No Objection DOV/09/00270 - Erection of a two storey front extension - 96b London Road, River. No Objection To note decisions made by DDC:  97 Lewisham Road, River - Erection of a first floor & single storey extension & rear dormer roof extension (existing conservatory to be demolished) - Granted 6          PACT PCSO Brett has received a few crime reports for Lower Road & Crabble Lane regarding anti-social behaviour. PCSO Brett explained he is completing a letter drop in these areas to encourage residents to contact him so that incidents can be logged & monitored. He informed the Councillors that crime rates in the village have reduced over the last year. This included anti-social behaviour, burglary, vehicle crimes and robbery, however domestic violence was on the increase. Mr Taylor asked if any more information was available regarding the major Lower Road incident. PCSO Brett explained he was unable to disclose any information. 7          REPORTS  Dist Cllr Sue Nicholas reported that DDC Planning Department would no longer advertise applications in the local press as an economy measure. Mr Taylor confirmed that this was not a statutory duty. Rhys, Dover express added that certain specific applications would require advertising in the local papers by law. The proposal to erect a television screen in the Market Square for the Olympics has been granted. Dist Cllr Nicholas explained more and more commercial vehicles were parking in the village making it feel like a depot. Unfortunately these vehicles just add to the village parking problems.  She reported that the niece of Mr Cox has been writing on the Dover Forum challenging the Parish Council's decision to offer the recreation ground contract to a new contractor, as she did last year. The Chairman confirmed that Mr Cox apologised for her comments last year. The handover from Mr Cox was most amicable and the grounds had been left in a satisfactory state, therefore any comments do not seem justified. Mrs Reeves reported that there has not been any further building at 1 Luckhurst Road. Dist Cllr S Nicholas believed that this is probably due to the economic recession. Mr Killip enquired if DDC have made any sacrifices regarding staff pay awards. Dist Cllr Nicholas confirmed no sacrifices had been made, job evaluations were continuing as were incremental increases. 8          CORRESPONDENCE KHS Zebra Crossing - A response has been received from KHS. The Parish Council's concerns and alternative suggestions will be passed onto County Councillor Keith Ferrin the Cabinet Member for Highways, to enable him to make a decision on whether or not he wishes to proceed with the construction of the crossing. The Councillors will be informed of his decision. DDC Waste Services - It was confirmed that some parts of River has a weekly clean carried out by two men & a van. The mechanical sweeper visits River on a Monday every 3rd week. Unfortunately the man with his broom & cart has been utilized in other areas of the district where there are big problems with litter. River Village Hall - Alison Dale, Village Hall Chairman thanked the Parish Council for the new waste bin and annual £100 donation towards the Rivall Newsletter. KCC Common Land/Village Green Seminar - No councillors wished to attend the seminar. KALC Subscription renewal - It was proposed by Mrs Reeves, seconded by Mr Killip that the subscription be renewed. Mrs Everett, Crown reduction of the Lime Tree - Mrs Everett thanked the Parish Council for their cooperation and financial assistance to reduce the crown of the lime tree at the bottom of her garden. Ms Eades, Kearsney Abbey Entrance - Dist Cllr S Nicholas informed the councillors that Mrs Eades has received a reply form Trudy Kroll, DDC. No further action required. The Sustainable Communities Act in Kent - No action. KCC, A Conversation with Keith Ferrin - Mr Killip will consider attending on behalf of the Parish Council SAC - O - Mat - New dog waste bins have been advertised. The bins house waste bags believed to help reduce fouling issues. The Parish Council may consider the bins in the future. Neighbourhood Forums - The Clerk will contact Pauline Hodding offering The Methodist Hall as a venue for future meetings 9          DATES FOR COUNCILLOR DIARIES Kent Association of Local Councils AGM Thursday 16th April 2009 Kent County Playing Fields Association AGM Tuesday 21st April 2009 10    DONATION TOWARDS THE COST OF LANGDON PARISH COUNCIL'S SUCCESSFUL FIGHT AGAINST THE WINDFARM The Chairman asked the councillors if they would consider giving Langdon Parish Council a donation towards the costs which they have incurred in successfully fighting the Wind Farm application. No proposal was put forward. 11         ANNUAL PARISH MEETING ARRANGEMENTS. This year's topic will be to discuss the value of our PCSO. The annual cost to the parish is £14,000. The contract is up for renewal in July 2010. The Clerk will contact Sgt Marsden and invite her to attend the meeting. The public should be consulted to decide whether we should renew the contract on the same terms or opt for a shared PCSO or even none at all. The Councillors agreed that the Chairman should produce options for discussion during the meeting. The Lewisham Railings are also up for renewal. The five quotes obtained range from 25k to 72k. The Recreation Committee have narrowed these down to three contractors. A meeting will take place with them on 23rd April. The Chairman explained that there is 3k earmarked for the railings from last year's budget, 3k from this year's budget and a hopeful 5k possibly raised through grants giving a total of 11K. This would however still leave the Parish Council about 20k short of the lower quotes. As with the play area the Parish Council could apply for a Public Works Loan, and set 3k aside each year. It would take 7 years to clear the loan. If we did not have a PCSO to pay for then the debt could be cleared within 18 months.  Mrs Reeves enquired if the tops of the fencing could be palisade. The Councillors agreed that renewal of the railings will be put to the AGM as a public consultation. It was agreed that the Councillors remain on the same committees as last year. Dist Cllr S Nicholas will not be included as the Age Concern representative. Mr Taylor will join the Planning Committee. Mr Leach has agreed to continue as the Chairman and Mr Cuff has agreed to continue as Vice Chairman. Mrs Reeves asked if it would be possible for the Vice Chairman to wear a badge so that he can be identified when attending parish business on behalf of the Parish Council. The Clerk will make enquiries. The Chairman congratulated Mr Killip on his village reports in the Dover Mercury. 12          CLERK'S FINANCIAL REPORT The statement of receipts and payments for March 2009 were presented to the Council. It was proposed by Mrs Reeves and seconded by Mrs Brand that the report be accepted and this was carried.  The statement was then signed by the Chairman. The Clerk informed the Councillors that a 2.75% cost of living increase has finally been awarded to Clerks by the KALC for 2008/09. This was accepted The Clerk highlighted that the annual insurance renewal increase this year has gone up by 9%. The increase for 07/08 was 4.5%. She explained that she has contacted Allianze requesting a reduction on the grounds that the Parish Council has been a customer with them since 1987. Allianze has agreed to look into it. The Councillors approved acceptance of up to a 5% increase however anything over this would require a second quote. 13          ANY OTHER RELEVANT BUSINESS A parishioner wrote to the Chairman informing him that several motorists were parking their cars outside Bushy Ruff cottages, making it almost impossible for the average car to pass them without hitting the bollard in the road. Any large lorry would have had to go on the wrong side of the road to pass these cars. An accident would be inevitable if this continues. Double yellow lines were proposed The Clerk will raise these concerns with David Gaskin KHS. It was reported that youngsters were camping on Coxhill Mount leaving beers cans and large amounts of rubbish. The parishioner agreed to contact PCSO Brett. Mrs Reeves asked if the broken lock on the ladies toilets in the recreation ground has been mended. The Clerk informed her that as the lock was built into the door the entire door would need replacing. It was not advisable to install a metal lock as children could lock themselves in the cubicle. Mrs Horobin asked when the hole in the Kearsney Abbey wall is to be repaired. DDC are aware of the hole and will repair it soon. Mrs Horobin also asked where the play equipment had gone from Bushy Ruff. Dist Cllr S Nicholas explained that DDC were in the process of replacing it. Mr Killip asked the Clerk to contact David Gaskin requesting that a yellow square be marked in front of the Crabble bus stop thus preventing cars from parking across it. The Chairman closed the meeting at 9.45pm Back to top of page MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 12TH MAY 2009 AT THE METHODIST CHURCH, RIVER 7-30p.m. PRESENT: Chair: Mr Leach (Chairman) Mr Cuff, Mr Horobin, Mr Killip, Mr Flood, Mr Parkin, Mr Taylor, Mrs Reeves, Mrs Brand, Mrs Horobin. APOLOGIES FOR ABSENCE: District Cllr A Richardson IN ATTENDANCE: Mrs J Coulson-Wright (Parish Clerk) District Cllr S Nicholas, PCSO Brett, Lindsay Reid, 14 members of the public The Chairman opened the meeting by welcoming those in attendance and briefly explained the agenda for the evening. 1.APPOINTMENT OF CHAIRMAN The chair was taken by Mr Cuff. It was proposed by Mrs Reeves, seconded by Mr Flood and unanimously agreed by the council that Mr Leach should be Chairman for the year 2009/10. Mr Leach was again thanked for his excellent leadership over the past year. Mr Leach thanked the Council for their continued support and confidence and made his Declaration of Acceptance of Office as Chairman. 2.MINUTES OF THE LAST MEETING OF THE PARISH COUNCIL It was proposed by Mr Killip, seconded by Mrs Reeves that the minutes of the meeting of the Council held on 14th April 2009 be accepted as a true record and were signed by the Chairman. 3.APPOINTMENT OF VICE-CHARIMAN It was proposed Mrs Brand, seconded by Mr Killip that Mr Cuff be Vice-Chairman for 2009/10 and unanimously agreed by the council. Mr Cuff was thanked for his support and contribution as the Vice-Chairman over the last year. 4.APPOINTMENTS TO COMMITTEES The Committees to be made up of the following Councillors:- Planning Committee: Messrs Cuff (chairman) Leach, Taylor and Mrs Reeves Recreation Ground Committee: Messrs Flood (chairman) Leach, Parkin, Killip and Mrs Brand Events Committee: Mrs Brand (chairman) Mrs Horobin, Mr Horobin and Mrs Thomas KALC: Mr Cuff                                                        Village Hall: Mr & Mrs Horobin River Dour: Mr Leach                                           Tree Warden: Vacancy Dog Monitor: Mrs Reeves                                    Press Officer: Mr Killip Neighbourhood Forum: Mr Leach                     River School Governor: Janet Jowett Age Concern: Dist Cllr S Nicholas It was proposed by the Chairman that these appointments be taken en bloc, seconded by Mrs Brand. This was agreed unanimously. THE CHAIRMAN THEN PROCEEDED TO THE ANNUAL PARISH MEETING. Back to top of page MINUTES OF THE ANNUAL PARISH MEETING HELD ON 12TH MAY 2009 AT THE METHODIST CHURCH, RIVER 7-30p.m. In Chair: Mr Leach, Chairman of the Parish Council Attendance as for the Annual General Meeting of the Parish Council. 1.REPORT OF THE COUNCIL CHAIRMAN FOR 2008/09 The Chairman presented his report for the past year, a copy of which is appended to these minutes. (Link to report) 2.REPORT ON THE STATEMENT OF ACCOUNTS 2008/09 The Clerk/Responsibility Financial Officer presented the Statement of Accounts of the parish, subject to audit, with the aid of power point slides. At the commencement of the financial year the balance brought forward had been £23,847 and the year ended with reserves of £19,179, less liabilities of £5,056 giving a final year ended total of £14,122. The sports income has risen slightly to £9,701 due to an increase in football matches. Expenditure for the Recreation Ground amounted to £45,336 which was an increase on last year, however it included £8,650 spent on new tennis court fencing and new gates. These were funded by grants received from DDC & KCC. The net cost in running the Recreation Ground was £35,634. The precept had been raised to £59,740 which was a 2.9% increase on the previous year. Expenditure for the Parish Council (excluding the rec.) was £29,302 which included £12,660 for the PCSO. Grants awarded this year by the Parish Council were £300 to the River Scouts and £100 to the Village Hall Committee towards the publication of the Rivall. In conclusion the Clerk advised that the Parish Council carried forward a net balance of £14,122. The Clerk was thanked for her report. The Chairman asked that the statement of accounts be accepted, it was proposed by Mr Killip, seconded by Mr Flood and this was carried. The Statement of Assurance for the audit report had not yet been approved. The Clerk will report to the Parish Council at their next meeting. 3.PCSO CONTRACT RENEWAL PCSO Brett and his supervisor Lindsay Reid attended the meeting. PCSO Bret gave a brief report. Over the past month he has been tackling criminal damage and dealing with issues. A letter drop has been carried out along Lower Road and Crabble Avenue. The purpose of these letters is to encourage parishioners to report incidents so that they can be tracked. A speed indicator device has been used recently along Lewisham Road, which has worked well as a deterrent. Although Crabble Athletic Ground is used on occasion as a racing track for cars, there have been no incidents reported this month. PCSO Brett will be attending River Primary Schools summer fayre on the 13th June. Children have been asked to bring their bikes along so that they can be marked. This will make the bikes easier to track if stolen. A parishioner asked PSCO Brett if the SID could be used along Crabble Lane. It was explained that due to the roads gradient a SID cannot get accurate speed measurements. PCSO Brett mentioned he has been involved with issues along Crabble Avenue. Dist Cllr S Nicholas sought clarification as it was her belief that Crabble Ave is part of the St Radigunds area. PCSO Brett explained that the crime reports he has received for this road comes under River, however he will clarify this with the stations technical team and report back. The Chairman thanked him for his report. PCSO Brett & Lindsay Reid then left the meeting. The Chairman explained that for some years we sought a PCSO for River. When one was eventually offered in 2007 it was on the basis of a 3 year contract with the parish contributing 50% - some £13000 a year initially with a 3% increase in subsequent years. The contract commenced in July 2007 and will terminate or be renewed in 2010. Since the cost is about a quarter of the parish council's budget, we need to consider whether, after two years experience, we feel that it is money well spent and, if so, whether we would wish to continue on a similar basis if offered. We do not know what the future arrangements would be, particularly in these difficult financial times. If we consider that the present cost is too high, the alternatives could be to seek a 'free' PCSO (which most villages enjoy) either covering just River, or more likely shared with another village. The drawback to a free PCSO is that the officer would not be totally dedicated to River (subject to an overriding right of the police to withdraw the officer temporarily for a major operation), but more available to be withdrawn temporarily for duties outside the village. PCSOs have limited powers compared with a police officer, but are able to call for immediate police backup if needed. It is for the Parish Council and parishioners to judge what extent the PCSO is effective in combating antisocial behaviour and minor crime. The Chairman then opened the meeting to the public for comment (14 parishioners' in attendance) their views were: Our PCSO is not around when an incident happens. Most anti-social behaviour happens after 10pm when his shift has ended. 30 Parish Councils in the Dover District do not pay for their PCSO, 4 Parish Councils do. If our PCSO has to attend the police station before and after his patrol and if you deduct his meal break he may only be patrolling the village for 6 out of his 8 hour shift. A high price is being paid for this service. It is not clear if the reduction of anti-social behaviour within the village is due to our PCSO or police crack downs. As only 14 parishioners attended the APM it gives an indication that the village is not bothered either way. The Chairman then asked for a show of hands from those who were in favour of continuing to pay for a dedicated PCSO. This received mainly abstentions. He then asked for a show of hands against paying for a PCSO. No show of hands. Sgt Marsden will be attending the next Parish Council meeting in June where this topic will be discussed further. 4.LEWISHAM ROAD RAILINGS Over the last year the Parish Council has tried to source contractors who would be willing refurbish the existing railings but were unsuccessful. The Chairman explained that five quotations were then obtained to replace the entire existing fencing. The Recreation Committee narrowed these quotes down to three. All three quotes are in excess of £30,000. The Parish Council has ring fenced £6,000 (three thousand from last year's precept and three from this year's) for fencing renewal. The remainder of the money would come from grant funding and a Public Works Loan. If we did not have to pay for a PCSO we could pay the loan off in two years. This amount of money requires the Parish Council to consult the public. The Chairman then opened the meeting to the public for comments. The majority view was that the railings are a legacy and need replacing, and would be a good investment. The Chairman proposed that the Parish Council used the £6,000 plus possible grant funding and a Public Works Loan for the remainder. This was unanimously agreed. 5.ANY OTHER MATTERS A parishioner asked if there has been any progress made on last year's proposal of a one way system. It was reported that David Gaskin from Kent Highways has been very helpful, however as soon as he asks for money to complete a traffic count he hits a problem. Due to the fact that no accidents have occurred along Lower Road, his request is classed as a low priority. It may be possible for the village to complete their own count, however this would require many volunteers. The new recreation ground arrangements were explained. The Parish Council received seven quotations for the contract. They looked for the best service and annual cost. The quotes were reduced to three before a final decision was reached by the Parish Council. Heber Horticultural Services were chosen.  The Chairman thanked the residents for their attendance and closed the meeting at 9pm.  Back to top of page  MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 9th June 2009 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Horobin, and Messrs, Killip, Horobin, Flood, Parkin and Taylor. Apologies: Mr Cuff, Mrs Reeves, Dist Cllr S Nicholas IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), PCSO Jason Brett, Sgt Marsden, Rhys Griffiths, Dover Express reporter. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 12th May 2009 had been circulated. It was proposed by Mrs Brand, seconded by Mr Parkin that these be accepted as a correct record and were signed by the Chairman.  2.          MINUTES OF THE RECREATION COMMITTEE The minutes of the last meeting held on 6th May 2009, were noted. 3.          MINUTES OF THE PLANNING COMMITTEE The minutes of the last meeting held on 11th May 2009, were noted  4.           MINUTES OF THE EVENTS COMMITTEE The minutes of the last meetings held on 3rd February & 3rd March 2009, were noted. Mrs Brand reported that the raffle tickets have now been printed and asked each councillor to sell 50 books. The Events Committee proposed to charge 50p a programme on the day of the fayre, rather than an entrance fee. This proposal was unanimously agreed. The WI will be providing teas, there will be various art & craft stalls, a bouncy castle, and numerous events happening throughout the day. Mr J Wright has agreed to mark out the pitches for each stall the night before. As all Parish Councillors have agreed to participate a job list will be provided nearer the time. A parishioner raised her concerns regarding the 'egg throwing' competition. She believed that it would encourage anti-social behaviour. PCSO Brett's view was that as it was a 'controlled event' he would not deem it as a problem. Mrs Horobin explained that the eggs would be out of their sell by date and that they would be thrown underarm. Other villages have included this game and not experienced any problems. The Chairman asked the Parish Councillors for a show of hands from all of those in favour of keeping the game. All were in favour, none against. 5          MATTERS ARISING FROM THE MINUTES   (a)Ash Close/Luckhurst - The Clerk has obtained a quote from Mr Coles for £50 - £100 to renovate the path. It was proposed by Mr Horobin, seconded by Mrs Horobin that up to £100 could be spent. (b)Fly Tipping - Mr Killip has liaised with DDC, and reported that most of the rubbish has now been cleared, however a few car tyres have been left. A separate contractor is required to remove these tyres. DDC were negative regarding the proposal of erecting signage.  A 'bund' will be built once the area is completely cleared which should help to resolve any further problems. (c)Vice Chairman Badge - Three options were considered. 1) Low end engraved enamel £150 + vat. 2) Dye stamped version £165-£270 + vat. 3) Hand painted £500 + vat. Although one Parish Councillor raised concerns over the cost implication, it was pointed out that the Vice Chairman is representing the village and carries extra responsibility. It was proposed by Mr Killip, seconded by Mrs Brand that the middle quote be pursued. The Clerk will liaise with Mr Arthur and request two designs quotes from the suppliers. (d)Allianze insurance - After further negotiations Allianze provided a new quote. The premium for this year increased by £10. This has been accepted. (e)Waterfall Cottages, Alkham Road - No reply has been received from KHS. The Clerk will chase (f)Crabble bus stop, yellow band - The Clerk will contact KHS (g)Gorse Hill - A site meeting will take place on 10th June with a KCC contractor, who will draw health & safety plans. The works should take place within the next few months. 6          PLANNING MATTERS  Planning Matters to be considered: 09/00437 - 46 Valley Road, River, Erection of a single storey front and side extensions - No objection 09/00459 - 1 Chisnall Road, River, Erection of a single storey kitchen extension - No objection To note decisions made by DDC: 09/00270 - 96b London Road, River. Erection of a two storey front extension. Granted 7          MATTERS ARISING FROM THE APM  (a)Recreation Ground Railings, Lewisham Road - The Chairman explained that it was unanimously agreed at the APM to replace the railings and that the funding formula of 6K from reserves plus grants & loans was endorsed by the public consultation. Acceptance of Dale's quotation was proposed by Mr Flood, seconded by Mr Killip and agreed unanimously. The works would not start until the grants have been received. Grant funding cannot be paid retrospectively. (b)Traffic Count - David Gaskin KHS has completed the traffic count and the proposal of a one way Lower Road system is being progressed. The only obstacle foreseen may be funding. (c)Tree Vacancy - Mr Horobin has agreed to keep an eye on the village trees. The Chairman has requested that a letter be sent to David Gaskin KHS to establish that when trees are removed on the grounds of health and safety, why they are not replaced. 8          PACT PCSO Brett reported that two CCTV cameras have been installed at the entrance of the Crabble Athletic Ground for two weeks. This will assist in discovering the cars currently using the ground as a racing track. A sign has also been erected stating 'No unauthorised vehicles'. The club's chairman is now locking the main entrance gates daily. A licensing police officer will be speaking to the Dublin Man O War landlord regarding excessive noise on a Friday & Saturday night. A mini motor bike has been seized by PCSO Brett. The owner's parents have been spoken to. PCSO Brett confirmed that Crabble Ave is included in his area. Because of the design of Lower Road a speed indicator device cannot be used effectively. It was agreed that the priority for this month is to increase the number of speed checks along Lewisham Road. A rise in the number of issues reported regarding the public toilets was raised. It was also agreed that PCSO Brett as part of his patrol, visits the toilets between 5-7pm. 9          REPORTS As Dist Cllr Sue Nicholas was not in attendance the Clerk read her report. She was very disappointed that there were no Parish Councillors at the Community Payback open day, held at the Crabble Corn Mill. The Ash Close pathway project could be completed by the CP at no cost if they were to be given the opportunity. They are very keen to work with the Parish Council. The Clerk will liaise with their supervisor before contacting Mr Coles. Dist Cllr S Nicholas has requested that KHS mark a 'yellow band' around the bus stop located near River Primary School at Common Lane/Lewisham Road. 10          CORRESPONDENCE Kent County Playing Fields Association -The £20 annual subscription renewal was accepted and proposed by Mr Flood, seconded by Mrs Brand. Power of well being training - The Chairman has requested that the eligibility criteria be clarified by the KALC. DDC planning status Village Design Statements - No action required New Local Council Admin Guide - It was proposed that a new admin guide be purchased, and the £30 cost be shared with Temple Ewell Parish Council. DDC Kerbside Recycling Collections - A new poster will be displayed on the Parish Council notice board Parish Plan Feedback - It was reported that the main reasons given for not producing a Parish Plan were: ·Lack of time (23 parishes) and lack of volunteers (24 parishes) ·Lack of funding (14 parishes) ·Waste of time (13 parishes) ·Parish too small (12 parishes) A full version of the Parish Plan take-up survey is available on the website: www.ruralkent.org.uk 11          DATES FOR COUNCILLOR DIARIES None 12          CLERK'S FINANCIAL REPORT The statement of receipts and payments for April & May 2009 were presented to the Council. It was proposed by Mr Killip and seconded by Mr Parkin that the report be accepted and this was carried.  The statement was then signed by the Chairman. The Chairman has requested that last year's final reserves be displayed separately to the new financial year's receipts and payments. 13          ANY OTHER RELEVANT BUSINESS The Chairman has asked that the Clerk to explore the possibility of replacing the front of the Parish Council notice board. A price for a complete replacement will also be obtained. Mr Killip reported that DDC are undertaking a Consultation and Master planning exercise for the regeneration of Coombe Valley area. Access and traffic issues are certainly matters that were raised and will therefore be looked at as part of the exercise. On the specific issue of large lorries using Hillside Road and Bunkers Hill, this may be a situation where the provision of double yellow lines could be investigated. A copy of Mt Killip's letter will be passed onto KHS. The Chairman closed the meeting at 9.25pm Future of the PCSO (in closed session) Sgt Marsden in attendance The poorly attended Annual Parish Meeting had expressed doubt about whether the 50% funding of the PCSO represented value for money. River Parish Councils contract for a PCSO ends in July 2010. The police would require a 6 month notice period if the contact were to be terminated. Only four parishes in total were funding their PCSO. Walmer Parish Council has decided to no longer pay for a dedicated PCSO and the two other Parish Councils are paying significantly less than 50% which is the amount that River Parish Council pays. Any Parish Council stopping funding must remember that they will have a PCSO who could be spread across a number of other parishes.  However Sgt Marsden did remind the Parish Councillors that the PCSO role is in addition to the police services and that this should not be forgotten. Sgt Marsden confirmed that all PCSOs receive the same 3 month training at the Kent Police Collage. They are then tutored. The role of the PCSO is about reassurance, and as a highly visible deterrent. They do not have the same authority as a police officer and would not patrol an area any later than 11pm. The Chairman thanked Sgt Marsden for attending the meeting. The Chairman closed the meeting at 10pm. Back to top of page  MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 14th July 2009 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Horobin, Mrs Reeves and Messrs, Killip, Horobin, Cuff and Taylor. Apologies: Mr Parkin, Dover Express Reporter IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr S Nicholas, PCSO Jason Brett. The Chairman informed the Parish Councillors that Mike Flood has sadly passed away. Mike served as a Parish Councillor for 6 or more years. Mike was the Chairman of the Recreation Committee and also involved in the Police Forum. We are all very sad to lose him. The Chairman requested a minute's silence. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 9th June 2009 had been circulated. It was proposed by Mrs Brand, seconded by Mr Taylor that these be accepted as a correct record and were signed by the Chairman.  2.          MINUTES OF THE EVENTS COMMITTEE  The minutes of the last meeting held on 10th May 2009, were noted. 3          MATTERS ARISING FROM THE MINUTES    (a)Ash Close/Luckhurst - Mr Alan Dive, Community Payback supervisor, has agreed that his team will lay the aggregate at the bottom of the Ash Close steps. Mark Pennock, Temple Ewell will supply the aggregate at a cost of £80 +vat. Work will commence on the 16th July 2009 and take half a day. The Clerk asked the Parish Councillors if they could provide her with a list of jobs that require attention throughout the village before September's meeting. These jobs will be passed onto Mr Dive. (b)Vice Chairman Badge - Fattorini provided an illustratation of a Vice Chairman's pendant for the Parish Councillors to view. A polished hallmarked sterling silver oval shaped pendant with top scroll depicting the council's crest, name and title of the officer holder all against a white vitreous enamelled background suspended by a blue neck ribbon was suggested. It was proposed by Mr Taylor, seconded by Mrs Brand that the quote of £344 + vat be accepted. The Clerk will enquire if a blue background to match the ribbon would be visually acceptable. (c)Waterfall Cottages, Alkham Road - No reply has been received from KHS. (d)Crabble bus stop, yellow band - Barry Knight, DDC has confirmed that there are plans for the Crabble bus stop to have a 'Clear Way'. He explained that a new bus service will be starting in September and that a new post will be installed and the footpath raised. This will accommodate the lower floor technology of the new buses. He envisages that work will start in September as long as there are no formal objections. (e)Tree Warden Vacancy - The Clerk has received a letter from Mrs J Daniels expressing her interest in the Tree Warden vacancy. The Parish Councillors unanimously agreed to offer her the position. She will be invited to the October meeting. (f)Parish Council Notice Board - After speaking to three suppliers, it became clear that it would not be worthwhile to replace the front of the notice board. The Clerk informed the Parish Councillors that a new board would cost in the region of £1050.00. Mr Killip has agreed to obtain a further quote from a local craftsman. These quotes will be re-discussed in September. (g)Power of Well Being - It was clarified that this training is aimed towards Quality Parish Councils who are looking to acquire new health services, a community shop, affordable housing etc. It was agreed that River Parish Council would not pursue the Power of Well Being. (h)PCSO Funding - It was agreed that the Chairman would compile a questionnaire on behalf of the Parish Council which will be distributed in September's Rivall. Parishioners will be given the opportunity to have their say regarding the future funding of our PCSO. 4.         PRESENTATION BY JENNY LUDDINGTON DOVER YOUTH WORKER Jenny explained that she works for the Kent Youth Services. She is based at the Dover Discovery Centre. Funding has been secured to provide a detached youth worker in River. It was requested that the recreation ground be used as a venue where positive activities would be promoted such as sports, arts, and developing youth participation. This would be aimed at youths aged 13-19 years. Jenny is also looking to recruit youths residing in River to join the DCC youth forum. The Chairman gave a brief resume about past experiences with the Kent Youth Service and the projects they provided. Unfortunately these similar projects failed because KCC/YMCA withdrew funding from the successful younger club and due to a lack of attendance at the older club.  The recreation ground is now locked in the evenings as it attracted many youths from all over the district who caused problems. Jenny explained that the £2,000 would fund a programme of 1 day a week 6pm-9pm for six months. She would be keen to achieve a sustainable project once this money ran out. Mr Killip explained that the Parish Council has been down this road before, and that youths do not wish to be involved. Alison Dale, village hall chairman explained that the village hall is not keen to offer its services. The Chairman observed that finding a suitable base would be a problem but requested more research so that the Parish Councillors could have a better perspective for this proposal. It was agreed that a report will be compiled and presented at a future meeting. 5          PLANNING MATTERS  Planning Matters to be considered: Mr Taylor declared a personal interest for this application and declined to comment. DOV/09/00478 - 7 Westdean Close, River. Erection of a rear conservatory extension - No objection DOV/09/00594 - 20 Badgers Rise, River, Erection of a single storey side & rear extension - No objection To note decisions made by DDC: DOV/09/00030, 11 Kingston Close, River, pruning of 10-15% to one Apple tree, removal of two conifers front and back - Granted DOV/09/00459 - 1 Chisnall Road, River, Erection of a single storey rear kitchen extension - Granted 6          PACT PCSO Brett reported that because of the design of Lower Road a speed indicator device could not be used effectively. On Saturday 27th June speed checks took place along Lewisham Road resulting in two fixed penalty notices being issued. A persistent nuisance driver has been caught travelling at 45mph. As he already has points on his licence his licence may be revoked. Another driver has received a warning under section 59, for a very loud exhaust. A salesman who claims to be a block paving specialist has been calling house to house within the area. He is not carrying identification and should be avoided. PCSO Brett will write a notice for the Rivall to inform parishioners. There were no issues to report regarding the public toilets, however PCSO Brett will continue to patrol them especially as the school holidays are about to start. Residents are complaining that cars have recently started to park on the left hand side of Crabble Road causing congestion and making it dangerous for passing vehicles. PCSO Brett has spoken to DDC parking services recommending double yellow lines.  The Clerk will write a letter to Mr Gordon Measy, DDC on behalf of the Parish Council supporting this request. 7          REPORTS  Dist Cllr Sue Nicholas thought that the summer fayre was a great success. Dist Cllr Nicholas felt that London Road, seemed detached from the rest of the village and suggested it would be nice to have a sign and flowers similar to Temple Ewell. Four new NHS dentists are to be provided in the near future. They will be located along Castle Street. Her proposal for a River notice board at the bus terminus which would contain a descriptive map will be debated in the autumn. 8          CORRESPONDENCE Kent Down's invitation Friday 31st July 2009 - No Parish Councillor wished to attend. Partial review to the South East RSS in relation to: Planning for Gypsies, Travellers and Travelling Show people in the SE. - Mr Cuff will read the pack on behalf of the Parish Council Reduction in train services Kearsney - Until the new timetables are made available the Parish Councillors were unable to comment. Crabble Corn Mill - The Chairman received a copy of a letter to DDC asking for advice regarding the leakage through the main outer sluice retaining wall of the Corn Mill.  The Mill is concerned that part of the wall may give way.  A DDC inspector has since visited the Corn Mill and is establishing exactly what works are required. The Clerk will write a letter of support on behalf of the Parish Councillors. 9          DATES FOR COUNCILLOR DIARIES None 10         EVENTS COMMITTEE UPDATE The Chairman offered her thanks to the events committee for all their hard work. The day was a great success making a profit of £609. She proposed that 25% of the profit be kept in the bank for future events and the remainder be used as grants for village organisations. The Chairman of the Parish Council congratulated the events committee and all those who helped on a great day and the profit. He proposed that £250 of the Parish Council float be retained and used as working capital, allowing all the profit to be available for village organisations. This was unanimously agreed. The committee thanked the Chairman. It was agreed that village organisations would be invited (in the December Rivall) to apply for a grant from the profit. An application pack for grants will be required. The Clerk offered to compile a draft for consideration in September. Applications would then be accepted in January and March with decisions in March 2010. Mr Horobin informed the Parish Councillors that the events committee are planning a Dickensian parade for 18 December 2009. Local organisations and parishioners will be invited to participate. There will be a lantern parade through the village, ending up in the recreation ground. Mulled wine, mince pies and a BBQ will be on offer. The events committee are also planning to hold another summer fayre on 11th July 2010 and a Scarecrow Trail on 11th September 2010. 11.        REMEMBRANCE DAY ARRANGEMENTS  As Temple Ewell Parish Council invites local organisations to lay a wreath at their war memorial, the Chairman asked the Parish Councillors if they would have any objections for open invitations to be sent to River's organisations to attend River's own Remembrance Sunday service. There were no objections. Mr Cuff explained that last year's wreaths were looking tatty and require removing. 12.        GRANT APPLICATION UPDATE - Lewisham Road Railings. Between the Clerk and the Chairman a total of £20,000 worth of grants has been applied for. Any successful applications will be reported at the next meeting 13          CLERK'S FINANCIAL REPORT The statement of receipts and payments for June 2009 were presented to the Council. It was proposed by Mr Killip and seconded by Mrs Brand that the report be accepted and this was carried.  The statement was then signed by the Chairman. The Clerk has received a clean bill of health for the Parish Council's accounts 08/09 14          ANY OTHER RELEVANT BUSINESS Mrs Reeves asked Dist Cllr S Nicholas when the Kearsney Abbey flint wall in Lower Road would be mended. Cllr Nicholas believed it is in the hands of the insurers. The Chairman suggested that DDC should seek a protective barrier for the wall. Mr Horobin offered his thanks for the help received at the summer fayre. The Clerk will write to Gordon Measy and establish what the criteria are for providing dropped kerbs. The Chairman closed the meeting at 9.35pm Back to top of page  MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On 8th September 2009 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Horobin, Mrs Reeves and Messrs, Killip, Horobin, Cuff and Parkin. Apologies: Mr Taylor, Dover Express Reporter IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr S Nicholas, County Cllr B Cope, PCSO Jason Brett. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 14th July 2009 had been circulated. It was proposed by Mr Cuff, seconded by Mrs Brand that these be accepted as a correct record and were signed by the Chairman.  Mr Killip proposed that the Clerk write a letter to Cllr A Richardson requesting that he attends a few Parish Council meeting this year, as he has not attended any to date. Mrs Reeves seconded this proposal and it was agreed. 2          MATTERS ARISING FROM THE MINUTES   (a)Vice Chairman Badge - The Chairman presented the new Vice Chairman's pendant to Mr Cuff. (b)Tree Warden - Mrs J Daniels has accepted the invitation to attend October's meeting. (c)Parish Council Notice Board - After speaking to three suppliers, it became clear that it would not be worthwhile to replace the front of the notice board. The Clerk informed the Parish Councillors that a new notice board including installation would cost in the region of £1450.00. Mr Killip obtained a further quote of £1250.00 from Mr Hill a local craftsman. It was proposed that the new board be left until March 2010 ensuring that there are enough funds available. The Clerk will write to Mr Hill with timescales and confirmation that his quote has been accepted. (d)Crabble Road, Double Yellow Lines - KHS transportation team will investigate the request to extend the double yellow lines as far as the Mill race development. (e)Village Sign, London Road - KHS has been contacted requesting that they consider providing another village sign for River. It was proposed that a new sign would be located at the bottom of Whitfield Hill. (f)Waterfall Cottages, Alkham Road - A letter has been received from Bev Hillstorm, Network Planner, KHS. The obstructive parking outside of the Waterfall Cottages is being looked into and a further letter will be sent in due course recommending a course of action. (g)Drop Kerb Criteria - Any requests for drop kerbs are graded as:- Essential, Necessary, Desirable or Low-use. All requests require community support. The Parish Councillors will present any requests at the next meeting. (h)Vacancy/Co-option - As no applications for election were received, the Clerk will advertise the co-option vacancy on the Parish Council notice board. Mr Killip has agreed to also advertise the vacancy in the local paper. The Chairman proposed that Mr Taylor be appointed to the Recreation Committee. Mr Taylor has agreed to join. The Parish Councillors accepted the Chairman's proposal. (i)Gorse Hill - Mr Killip has not received any news from Denise Roffey. (j)Keep Kent Tidy - The Crabble Lane 'bund' is near to completion. No further action. (k)Community Payback Scheme - Many successful projects have been completed throughout the village. The 'Cut' clearance was extremely successful. The Clerk & Chairman encouraged the Community Payback Workers assisted by Crabble Corn Mill volunteers to take on jobs during the summer. A letter has been sent to the payback manager praising their work. To help the Community Payback team manage future projects Mr Reid had sent a list of points to the Clerk requiring agreement by the Parish Councillors. i) The Chairman & Mr Horobin agreed to be the point of contacts for Mr Reid (Crabble Corn Mill) and Mr Dive (Community Payback); ii) If any accidental damage occurs to their tools whilst carrying out works on behalf of the Parish Council, the cost of repair or replacement will be reimbursed; iii) Fuel costs for strimmers, hedge cutters, chainsaws and mowers would also be reimbursed; iv) Skips for large jobs would be provided. Small jobs Mr Reid has agreed to remove the rubbish; v) Prior notice must be given to Mr Reid or Mr Dive for any publicity. No photos are to be taken of any Community Payback Workers or names for news articles; vi) Any materials that are required to carry out agreed projects will be funded by the Parish Council. It was proposed by Mr Horobin and seconded by Mrs Horobin that these requests be accepted. Community Payback Workers will be supervised at all times. Mrs Horobin asked if the Community Payback team would consider cutting back the shrubbery along Crabble Lane and also the vegetation growing through the railings along the Lower Road near to Kingston Close. Mr Reid will review both requests. (l)One Way KHS Costing Lower Road - Annaliese Mortlock KHS had explained that the initial cost would be £16,500. This request is low down on their list of priorities and is unlikely to receive funding through LTP bids. Mr Killip has agreed to find out if a template exists explaining the breakdown of the costing. To be discussed again at the next meeting. (m) Grant Update  - Unfortunately the grant application submitted to Awards for All was turned down on the grounds that the cost of the project is not low enough and the Parish Council's income is too high. There is no appeal. County Cllr Mr B Cope explained that we should receive a reply from his office by the end of September regarding the KCC grant appliucations. 3          PLANNING MATTERS Planning Matters to be considered: DOV/09/0791 Erection of a single storey side extension, (existing garage to be demolished) - 31 Coxhill Gardens, River (TR 288:433) - No objection To note decisions made by DDC:  DOV/09/00478 Erection of a rear conservatory extension - 7 Westdean Close, River - Granted DOV/09/00437 Erection of a single storey rear and side extension - 46 Valley Road - Granted TC/09/00030 Pruning of 10-15% to one apple tree, removal of two conifers to the front of the property and removal of two conifers to the parking area at the rear of the property - 11 Kingston Close, River - Granted 4          PACT PCSO Brett reported that the village has been quiet over the summer months and crime reports low. A driver received a warning under section 59 back in August, for a very loud car exhaust. However this warning was breached and the car confiscated. There were no issues to report regarding the public toilets, however PCSO Brett will continue to patrol them as he was informed during the meeting about two ongoing issues.  Human waste is being found weekly on the floor of the men's toilets and youths have been witnessed smoking cannabis in the toilets, car park and swing area. The Chairman asked if PCSO Brett could monitor the cars parking under the Crabble Hill Bridge as they are causing an obstruction.  It was reported that the level of noise, rubbish and alcohol has increased this year on the mount behind Chilton Avenue. PCSO will investigate these claims and report his findings at the next meeting. A number of heavy vehicles are being parked in the village; PCSO Brett has agreed to seek advice regarding the law and report back at the next meeting. 5          REPORTS  Dist Cllr Sue Nicholas reported that she has spoken to Guy Thompson regarding the increased parking issues faced when Dover Athletic are playing at home. Sgt.Thompson has been very supportive. The new bus service, which started on 7th September, is not proving very successful. The main issue is that KHS started the new service before highway and bus stop changes were in place. Dist Cllr Nicholas will monitor the service. 6          CORRESPONDENCE Crabble Corn Mill - This item was taken earlier in the meeting, (k). Kent Highways On Line - The new portal will be launched at the end of September 2009. DDC Pre-application Planning - In future DDC will charge for all pre-planning applications.  7          DATES FOR COUNCILLOR DIARIES None 8          STANDING ORDERS FOR COMMITTEES - EVENTS The Clerk has compiled a draft Standing Order/Terms of Reference, which was passed onto the Events Committee for discussion. A few concerns were raised by the committee regarding voting, expenditure and appointing a secretary. The Chairman explained that an alternative could be for the committee to stand-alone and independent of the Parish Council thereby not having to adhere to a standing order.  The Clerk & Chairman agreed to attend the next Events Committee meeting on 21st September and address their concerns. The committee will inform the Parish Councillors of their decision at the next meeting. A copy of the draft Standing Order will be distributed to all Parish Councillors. 9           HARBOUR SCHOOL WORK EXPERIANCE Mrs Holness, a teacher from Harbour School, has approached the Chairman requesting that a few children complete their work experience within the village. As the children have special needs the school finds it difficult to secure work experience places anywhere. It was proposed that two children under teacher supervision would visit the village for two hours per week and collect rubbish around the village. It was unanimously agreed by the Parish Councillors that the Clerk write to Mrs Holness accepting this offer. 10          CLERK'S FINANCIAL REPORT The statement of receipts and payments for July were presented to the Council. It was proposed by Mrs Brand and seconded by Mr Killip that the report be accepted and this was carried.  The statement was then signed by the Chairman. 11          ANY OTHER RELEVANT BUSINESS Mrs Reeves explained that a large vehicle delivering newspapers drives along the grass verge on the corner of Bylan & Valley Road. The Clerk will write a letter of complaint. Mr Killip expressed the view that there is a requirement to have a representation at future Dover Pride Regeneration Project meetings as their recent report is a waste of time. Coombe Valley is to be subjected to a regeneration initiative but no reference is made in the initial report to the long-standing problem of HGVs having to use Crabble Hill, Crabble Ave and Hillside to access the Commbe Valley Industrial Estate because of the low railway bridge in Coombe Valley Road. The Chairman agreed to write with River's concerns.   The Chairman closed the meeting at 9.10pm Back to top of page  MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 13th October 2009 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D. Leach (in the chair), Mrs Brand, Mrs Horobin, Mrs Reeves and Messrs, Killip, Horobin, Cuff, Taylor and Parkin. Apologies: None IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr S Nicholas, PCSO Jason Brett, Dover Express Reporter. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the last meeting held on the 8th September 2009 had been circulated. It was proposed by Mrs Brand, seconded by Mrs Reeves that these be accepted as a correct record and were signed by the Chairman.  2          MINUTES OF THE RECREATION COMMITTEE The minutes of the last meeting held on 4th September 2009, were noted. 3     Mrs Jo Daniels our new tree warden attended the meeting so that she could introduce herself to the Parish Councillors and briefly discuss the role. Mrs Daniels explained that she currently works for Shepway Council within the Planning Department, and applied for the position, believing it will enhance her job. The Chairman welcomed Mrs Daniels and explained that although no job description exists for the position, the Parish Councillors were keen not to lose any more trees from the roads/verges. The Clerk will send Mrs Daniels details to BTSV. 4          Councillor Vacancy - Co-option Two letters of interest have been received. The Chairman read both applicants' letters to the Parish Councillors. Mr Killip proposed that there was enough information within these letters to take a vote by secret ballot, Mr Taylor seconded this. The outcome of the ballot was 7/2 in favour of Mrs Sue Hill. Mr Matcham was thanked for his interest. The Clerk will send Mrs Hill all of the relevant documentation. 5          MATTERS ARISING FROM THE MINUTES    (a)Standing Orders Committees - The Chairman and Clerk met with the Events Committee to discuss the draft standing order in more detail. The Events Committee agreed to adopt the standing order and felt re-assured. It was also accepted by the Parish Councillors, and proposed by Mrs Brand, seconded by Mr Cuff. (b)Harbour School Work Experience - A letter has been sent to Mrs Holness accepting her request for pupils to complete their work experience within the village. The Clerk will liaise with KCC regarding liability insurance prior to commencement. (c)Crabble Road, Double Yellow Lines - KHS transportation team will investigate the request to extend the double yellow lines as far as the Mill race development. (d)Village Sign, London Road - KHS has been contacted requesting that they consider providing another village sign for River. It was proposed that a new sign would be located at the bottom of Whitfield Hill. KHS has agreed in principle, and have given a time frame of approximately 5/6 months. (e)Waterfall Cottages, Alkham Road - A letter has been received from Bev Hillstorm, Network Planner, KHS. The obstructive parking outside of the Waterfall Cottages is being looked into and a further letter will be sent in due course recommending a course of action. (f)Drop Kerb Criteria - Any requests for drop kerbs are graded as:- Essential, Necessary, Desirable or Low-use. All requests require community support. The Clerk has been asked to apply for dropped kerbs along Common Lane, from Lewisham Road to Lower Road. (g)Gorse Hill - Mr Killip reported that the Gorse Hill renovations should be completed by Friday 16th October 2009. (h)Community Payback Scheme - The Chairman and Clerk met with Mr Reid to discuss the vegetation growing through the railings along the Lower Road near to Kingston Close. It was agreed that the Clerk would contact KHS requesting that they remove the vegetation, which would then allow the Community Payback Team access to paint the railings. At the last meeting Mrs Horobin enquired if the Community Payback Team would consider cutting back the shrubbery along upper Crabble Lane. The Clerk will contact Mr Reid for a decision. (i)One Way KHS Costing Lower Road - Annaliese Mortlock, KHS had explained that the initial cost would be £16,500. This request is low down on their list of priorities and is unlikely to receive funding through LTP bids. Mr Killip has agreed to find out if a template exists explaining the breakdown of the costing. To be discussed again at the next meeting. (j)Grant Update  - Unfortunately the grant application submitted to the Community Safety Partnership has been turned down on the grounds that anti-social behavior has not increased since the Pariah Council received a £5,000 grant from them back in 2008. Applications to County Cllr B Cope and the Small Community Capital Projects Fund are still pending. (k)Kearsney Abby and Bushy Ruff Consultation - Mr Taylor and Mr Parkin attended the DDC play area consultation on 16th September. DDC has been allocated £116,000 to refurbish both play areas. They envisage that both projects will be completed by Easter 2010. Mr Taylor reported that they had recommended extra picnic style benches for Kearsney Abbey. Further consultations will take place December 09. (l)Large Delivery Vehicle  - Although a letter has been sent requesting that the delivery vehicle refrain from parking on the grass verge on the corner of Bylan & Valley Road, however it is still happening. The Chairman has agreed to contact the company.   6          PLANNING MATTERS  Planning Matters to be considered: DOV/09/00828 - Erection of a single storey front & side extension, 4 Meadway, River - No objection To note decisions made by DDC: DOV/09/00594 - Erection of a single storey side & rear extension, 20 Badgers Rise, River - Granted. 7          PACT PCSO Brett reported that he is currently on light duties due to pulling a tendon whist running.  Three vehicles have been damaged along Crabble Lane resulting in house-to-house enquiries. Nuisance youths have been reported causing trouble within the recreation ground. PCSO Brett has liaised with the caretaker. PCSO Brett explained that he would be patrolling the village looking for parked HGV's and large vehicles exceeding the legal 1525kg weight.  He will also look out for any cars parking on the pavement along Crabble Hill, and under the bridge as they are causing an obstruction.  Fixed penalty tickets can be issued if caught. An update will be given at the next meeting. As there are still nuisance motorbikes and alcohol issues within Frandom Woods, PCSO Brett will pass a contact number for the local police bike team onto concerned parishioners. Frandom Woods has also been placed on the stations weekend tasking list. Any youths on motorbikes that have been spoken to say that they have obtained permission from Frandom Kennels to ride in the woods. PCSO Brett will speak to the kennels to find out if this is true and report his findings at the next meeting. Mr Matcham reported that the bus terminus is still attracting anti social behaviour and should be patrolled between 8pm-11pm. PCSO Brett has agreed to patrol the area during these times. The Chairman informed PCSO Brett that parishioners were asked by means of a questionnaire if they preferred to keep a dedicated PCSO or to share one with other villages.  89 forms were returned out of 1800 households. Of these 68 parishioners were in favour to keep a dedicated PCSO, 21 against. 8          REPORTS  Dist Cllr Sue Nicholas reported that the gas company would be working in River for a further 6 weeks, however the workers hut would be moved. Since the new bus service started, the school & service buses wait at the bus terminus to make up time, which causes problems for other motorists. Dist Cllr S Nicholas will be monitoring the school bus to check how many children are actually getting on. She has witnessed 16 children standing up on the afternoon bus, as it has been so full. Stagecoach has confirmed that they are looking into this. The Freedom bus pass cannot be used before 8.05am, which does not help matters. Dist Cllr S Nicholas believes that there should be a separate service for the school children.  A few local residents have raised objections regarding the new clearway proposals. All objections will be looked into. Works to amend the road/kerbs at the bus terminus should start the week. Dist Cllr S Nicholas would like to see spring flowers in the recreation ground near the Bowling Green fencing and would be happy to fund the project. The Parish Councillors agreed and thanked Dist Cllr S Nicholas. Dist Cllr Nicholas recommended visiting the Dover Museum, as there are many interesting events taking place. 9          CORRESPONDENCE Dover Coombe Valley Regeneration - Coombe Valley is to be subjected to a regeneration initiative but no reference is made in the initial report to the long-standing problem of HGVs having to use Crabble Hill, Crabble Ave and Hillside to access the Commbe Valley Industrial Estate because of the low railway bridge in Coombe Valley Road. The Chairman wrote a letter raising these concerns. Mr Adrian Fox, Principle Planning Officer wrote back explaining that whilst he fully appreciates the problems that HGV's experience with the existing bridge, it would involve a considerable amount of money to tackle. Mr Fox confirmed that he is aware of the problem and will be investigating this matter further as part of the Coombe Valley Master planning stage/site allocations document. Kent Pond Warden Scheme - No Parish Councillors wished to adopt this role DDC Parish Representative on DDC Standards Committee - No Parish Councillors wished to be considered as a representative. Letter New Healthcare Facility in Dover - The Clerk confirmed that this meeting was by invitation only. DDC BT Invitation to Adopt a Red Telephone Box - The Parish Council do not want to adopt a telephone box, and therefore our red telephone box will be left as is. KCC Mobile Library Service - The service will run in future with one employee instead of two. Annual Planting - It was proposed by Mrs Reeves that the quotation for the annual planting submitted by Mr & Mrs Horobin for £120 be accepted. This was seconded by Mrs Brand. Parish Church Letter - So that the church can participate, it was requested that the annual summer fayre start at the later time of noon. Their letter will be passed onto the Events Committee. Untidy Site, Lewisham Road - DDC has responded by explaining that the site does not constitute an untidy site within section 215 of the Town & Country Planning Act 1990. Therefore they are unable to progress this matter further. 10          DATES FOR COUNCILLOR DIARIES None 11          REMEMBRANCE DAY SERVICE The Chairman reported that at least two local organisations wish to lay a wreath on remembrance Sunday this year. 12           RPC EVENTS COMMITTEE GRANT APPLICATION/PROCEDURES It was proposed by Mrs Brand, seconded by Mr Cuff to accept the application/procedure pack compiled by the Clerk on behalf of the Events Committee. This was unanimously agreed. The Chairman will include the new grant application procedure within his jottings. Mrs Brand will contact the Rival editor and the pack will also be downloaded onto the Parish Council webpage. 13          NEW BUS SERVICE Mrs Horobin shared her concerns over the speed in which the buses have been travelling along the Ridgeway. It was also reported that the village residents do not like travelling through St Radigunds before heading into River. After much debate, it was agreed that the Clerk should contact the Stagecoach Manager, inviting a representative to attend the next parish council meeting, so that questions can be answered. 14          CLERK'S FINANCIAL REPORT The statement of receipts and payments for August & September 2009 were presented to the Council. It was proposed by Mrs Brand and seconded by Mr Taylor that the report be accepted and this was carried.  The statement was then signed by the Chairman. 15          ANY OTHER RELEVANT BUSINESS Mrs Brand informed the Parish Councilors that the expected expenditure for this year's Dickension event would be approximately £685. The Events Committee believes that the income-raised from the event should cover all outgoings. They have planned two lanterns making workshops in the Crabble Corn Mill on Saturday 29th November & 13th December, 2-4pm. PCSO Brett has been asked to attend the event, which will be held on 19th December. The Clerk received advice from the grounds man regarding the request from the events committee to have children's rides, on the cricket outfield. Due to the time of year Mr Morris explained that it would not be advisable. As an alternative suggestion the rides could be positioned within the DDC car park. Permission would need to be obtained first.  Alternatively the turning point next to the Bowls Club could be used. Mrs Reeves requested that KHS also look into the possibility of marking yellow lines on the corner of Crabble Road, Lower Road junction. The Clerk will contact KHS. The Chairman closed the meeting at 9.35pm Back to top of page