River Parish Council

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Chairman's Jottings | Council Minutes







 

 

 


The Parish Council meets 10 times a year, usually on the second Tuesday of  each  month except for August and December.  The meetings are held at the Methodist Church in Lewisham Road and start at 7.30pm. All Parishoners are welcome to attend, however members of the public are not permitted to participate unless agreed by the Council. They are given time at the end of the meeting to ask any questions or raise issues about local affairs.  Notice of meetings and agenda are posted on the Parish Council notice board out side the Village Hall in Common Lane.


RIVER PARISH COUNCIL 1987 - 2012

In May 2012 River Parish Council celebrated 25 years of its existence. It had a difficult birth!

River lost its parish council in 1903 when it was absorbed by the old Dover Borough, but in 1977 a circular from the Department of the Environment urged local authorities to conduct a review of parish councils and whether any changes to boundaries, possible mergers or any new parishes were needed. When considering new parishes two main considerations were to be taken into account: the strength of local feeling and the existence of a distinctive community with its own sense of identity.

The possible formation of a parish council for River in isolation from the town of Dover was first discussed at the annual meeting of the River Village Hall Committee in April 1980 and as a consequence a group of residents formed themselves into a non-political action group, under the chairmanship of Doctor Jack Dixon, to be known as RIPA (River Parish Action) to ascertain the wishes of River residents.

In September 1980 RIPA submitted a petition to Dover District Council asking it to recommend to the Local Boundary Commission that a parish council be established in River Electoral Ward. This was after every house in River had received an explanatory leaflet with the petition form attached plus an invitation to attend a public meeting in the village hall organised by the Legal Department of the District Council where the issues were explained by Peter Mee. About 70 people attended. Advantages included being consulted by the planning authority (DDC) about planning applications from River and being able to provide extra amenities or to support existing local facilities. There would also be the power to raise and spend money in the village via a parish precept. This increase in costs for River ratepayers would be offset by no longer having to support financially the Dover Charter Trustees that existed at that time (succeeded later by Dover Town Council). Petition forms were later collected door to door. 1139 signatures were collected from a possible 2730 canvassed. There was no opportunity to say 'no' but most of those who declined to sign said they were either not interested or did not know enough about the proposal. 114 said they were opposed. Of the letters received by the Council 21 were not in favour and five in favour. One resident commented in favour stating that River had its own distinct village identity, but with no parish council despite being surrounded by villages all with parish council status, having nobody at DDC Planning Committee meetings to speak for River when Ward councillors were absent and an historic claim as an ecclesiastical parish as far back as Domesday Book as well as being created a civil parish in 1894.

This movement met strong resistance from Conservative members of Dover District Council including River Ward Councillors and in July 1981 the Council after being addressed by Dr. Dixon, decided that there was insufficient public support (the Chairman of the Policy and Resources Committee wanted evidence of overwhelming support) in River, Dover Town, Deal and Walmer for any of them to have a parish council. This led to a request from five District Councillors for a deputation from RIPA to address the November 1981 Council meeting. RIPA was represented on this occasion by Alan Dale who urged the Council to think again. Once again the Council turned down the request.

The draft report of the Council to the Local Boundary Commission was published in February 1982 and was then submitted to the Boundary Commission. The history of the River Parish campaign was set out, including the results of the petition and all the views expressed in letters, but concluding with 'The District Council resolved that there was insufficient public interest for the creation of a parish council for River'. The Boundary Commission considered the review and in March 1986 the Secretary of State confirmed the Commission's recommendation, contrary to the views of the District Council, that there was indeed clear evidence of local support and that River Parish Council should be established on 1 April 1987. Despite this victory, something was lost - Kearsney was separated from River to join Temple Ewell.

The first election took place on 26 March 1987. The 10 seats were contested by 16 villagers and the following were elected: Alan Dale, Greta Revitt, Peter Mee, Desmond Barwick, Derek Leach, Derek Thomas, Sue Nicholas, Bill Newman, David Bridges and Cynthia Terry. At the inaugural meeting of River Parish Council Derek Thomas was elected Chairman (holding the post for 8 years) and Alan Dale Vice Chairman. With no parish clerk Cynthia Terry kindly performed the duties until Mick Mahoney was appointed.

Since then many people have served the village as River Parish Councillors for different lengths of time, but after 25 years I am the only original still on the Council, but planning an exit strategy!

Cllr. Derek Leach


CHAIRMAN`S JOTTINGS31 October 2013
by Clive Taylor, Chairman, River Parish Council

Parking issues in the vicinity of River School

I am pleased to report that the petition mentioned in the last issue of Rivall attracted almost 600 signatures. Your Parish Council consider that this represents an emphatic message from parents, local residents and others to the Local Authority concerned about the safety of our school children. Thanks to you all for your support.

On Monday 30th September I duly presented the petition to Dover District Council (DDC) accompanied by my fellow Parish Councillors, our local District Councillors, Deputy Head of River School and local residents. The presentation was given good coverage in the local press for which we were very grateful.   

The petition was subsequently reviewed by the DDC Scrutiny Committee who resolved to recommend that the action requested be taken with some minor modifications. If confirmed by a Cabinet Meeting next month we expect that DDC will then take effective action to address the dangerous and irresponsible parking before a serious incident occurs involving our school children.

Recreation Ground 

The work to the former cottage and removal of the dilapidated Anderson Shelter is scheduled to commence this month.

Some approved tree work will also be carried out in the near future.

Discussions have taken place with the Local Authority who have offered assistance with grant applications for outdoor fitness and children`s play equipment.  We have been advised that a more focused survey to assess local needs is essential to achieve the best results. This will now be addressed and I will endeavour to continue to keep you informed about this.

Lewisham Road Trees

Kent Highways have now carried out a more detailed inspection between the school and the bus terminus and it appears that we may be able to have trees planted here after all.  Watch this space.

PCSO

In October we were informed that Janet Claringbould was leaving for pastures new. During her time at River Janet made many friends and was well respected throughout the district.  We all wish her well in her next deployment.

I was delighted to meet Janet`s replacement Nick Wehrle.  Nick is a very likeable man with a young family who has moved here from Yorkshire.  This is Nick`s first appointment and I hope that you will all make him feel very welcome when you see him on patrol in our village soon.    

Remembrance Sunday

All village organisations have been invited to attend the Remembrance Service on Sunday 10th November this year at the Parish Church and to lay a wreath afterwards at the war memorial.  Everybody is of course most welcome to attend.

Wine and Wisdom Evening

This has been arranged by our Events Committee for the first time and will take place on Saturday 30th November at the Village Hall.  Proceeds will be added to their funds available for grants to local organisations.

To date there has been a very good response. If you can make up a table of six people and would like to take part please contact me on (01304) 824548 for further details.

Local organisations

As on previous occasions village organisations are invited to apply for modest grants   towards the cost of any projects or schemes.  In the first instance you are requested to contact Beryl Brand on (01304) 825519 for further details. 

Parish Meetings

Your Parish Council meets at the Methodist Church in Lewisham Road on the second Tuesday each month except August and December.  If you have something that you would like to raise why not come along and see if we can help.  Details of our Meetings are placed on the notice board outside the Village Hall in Common Lane.    

Litter, dog fouling etc

In my view we do not suffer as badly as some other areas in the district.  Many would of course point to places in our locality such as the bus terminus and around the Co-op for example where littering can be a problem.  Dog fouling can and does seem to occur almost anywhere from time to time. Personally I find both things particularly unpleasant especially where there are rubbish bins nearby.  Should there be more bins?  Please let us have your views on this.

In the meantime help may be at hand.  Environmental enforcement officers employed by Dover District Council started work in August and in their first month nineteen fines were imposed including one at Kearsney Abbey!  We have all been warned.

.________________

 

I would like to thank my fellow councillors and our clerk for their continuing efforts as well as our contractors who maintain the recreation ground throughout the year.

Finally on behalf of River Parish Council may I wish you all a very happy Christmas and a healthy and peaceful New Year.

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This article also appears in the December 2013 edition of "RIVALL" the Village Magazine for River which is published by the Village Hall Trust. It delivered free of charge to every home in the village four times a year.

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Council Minutes

12th February 2013
12th March 2013
9th April 2013
14th May 2013 Annual General Meeting
14th May 2013 Annual Parish Meeting
11th June 2013
9th July 2013
10th September 2013
8th October 2013
12th November 2013
14th January 2014


MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 12th February 2013
At River Methodist Church

PRESENT: Mr. D. Leach (in the chair), Mr. B. Cuff, Mrs. B. Brand, Mr. & Mrs. D. Horobin, Messrs. N. Dixon, M. Webb, C. Taylor

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. P. Beresford

1. APOLOGIES FOR ABSENCE: Mrs. J. Reeves

2. MINUTES OF THE PREVIOUS MEETING OF THE PARISH COUNCIL
The minutes of the previous meeting held on 8th January 2013 had been circulated. After amendment, it was proposed by CT and seconded by BC that the minutes be accepted as a correct record and were signed by the Chairman.

3. PCSO REPORT
There was no report

4. MATTERS ARISING FROM THE MINUTES
a) Parking Issues
MW reported on a positive meeting with DDC Councillors and Officers to explore a proposal for DDC to recruit, train, equip and manage a Community Enforcement Officer, with the cost being met by River Parish Council. The proposal is possible but some logistical issues would need to be solved. The recruitment and training process would take up to 3 months. Costs would involve some fixed overheads (insurance £300, uniform £250, equipment £1500) plus costs depending upon hours required (salary, National Insurance and superannuation) plus other possible additional costs, such as transport. A computerised model had been provided to work out costs. DL reported that for the first year the annual cost of a CEO to be employed for 5 days a week for 36 weeks of the year (academic year) would be: £9,324 for 1 hours work each day; £11,570 for 2 hours each day; £13,818 for 3 hours each day. There is no cover for sickness included. Councillors have been observing the current situation and noted that the attendance of the PCSO has reduced the number of cars parking on 'zig-zag' lines but not on double yellow lines. CT suggested that costs could be shared with the other agencies responsible (DDC, KCC) or in partnership with other parish councils. DL said that any arrangement with other parish councils would have to be organised by us. CT proposed that the current team continue negotiations with DDC and explore potential partnerships to offset costs. This was seconded by BB. All agreed.

b) Deed of Dedication
Clerk reported that all documentation had been sent to Fields in Trust and that a draft of the deed should be available shortly.

c) Lewisham Road Trees
Following a survey of Lewisham Road, ND suggested an additional 6 trees be purchased to fill in noted gaps. This would create an avenue between Common Lane and Minnis Lane totalling 4 trees on one side with 5 on the other. Clerk was asked to contact Kent Highways to arrange a site meeting.

d) Gym Equipment and Grant
This matter was discussed at the February Recreation Ground Management Meeting. Potential grant funders have been identified and CT and Clerk have been tasked to go ahead with applications.

e) Reporting on items raised by Parishioners at the previous meeting:
Chairman said that part of Lower Road was due to be re-surfaced on 27th & 28th April; vegetation along 'The Cut' was due to be cut back and litter cleared in the next week; according to DDC, the provision of sandbags to protect property is primarily the responsibility of the individual, although special arrangements may apply in an emergency; also Clerk reported that an enquiry to Kent Highways regarding a pedestrian crossing at Kearsney Railway Station was awaiting reply.

5. PLANNING APPLICATIONS AND DECISIONS
DOV/13/00050  Erection of a detached dwelling and garage at Land Adjoining Tighnabruaich, Pavilion Meadow, CT17 0RJ - No objection to the minor amendment of previous approval.

6. REPORTS
a) District Councillor
Cllr P. Beresford reported that DDC cabinet are having urgent meetings regarding the 'Zero-Tolerance' environmental enforcement policy. In response to an email query from MW asking whether DDC had carried out due diligence on the company in question, she replied that they had. PB also reported that she was having a meeting with all relevant parties regarding the problem with the drain at the end of Cowper Road.
b) Security Group
Nothing to add to 4 (a) above.
c) Events Committee
BB reported that there had been very little response to the call for grant applications and that the Events Committee would be meeting after the application closing date of 28th February.

7. CORRESPONDENCE
a) Fire Hydrants
Clerk reported receipt of letters from Kent Fire and Rescue Service regarding the inspection of fire hydrants. As hydrants are only being checked every four years, KFRS are asking if Parish Council representatives can help by carrying out visual checks on hydrants to assist with identification of faults. Location maps, reporting forms and guidance notes have been provided. Clerk was requested to circulate information to councillors relevant to their areas of responsibility within the Parish.

8. EMERGENCY PLANNING
The draft report had been circulated prior to the meeting. BC suggested an issue number and page number be added to each page. Otherwise the draft was considered satisfactory. Contact details can now be inserted for emergency centres etc. Volunteers to fulfil the various functions could be requested in Rivall and at the annual parish meeting.

9. CLERK'S FINANCIAL REPORT - STATEMENT OF ACCOUNT FOR JANUARY 2013 
The statement of account for January 2013 was circulated. It was proposed by ND and seconded by BB that the report be accepted. All agreed.

10. PRECEPT CONFIRMATION
As the amount of grant from DDC had not been finalised before the previous meeting, Chairman confirmed that the precept required for 2013/14 was £60,603.77, which would mean a 5.46% decrease in council tax when applied to a band D property.

11. GRIT BINS
After discussion the following 6 locations were put forward as requiring grit bins: Hazeldown/Lyndhurst Road; the bottom of Coxhill Crescent; a location in Kingston Close; a second small bin at the bottom of Wingrove Hill adjacent to the existing one; a location in lower Common Lane; and a location near to Meadowdene Residential Home. Dee Horobin proposed that the Council investigate the purchase of bins for these sites. This was seconded by BB and all agreed. Clerk is to contact Kent Highways.

12. COLLECTION FUND IN MEMORY OF DICK BLYTHE
CT reported that the collection fund was now closed and had raised £675 towards some form of memorial. CT proposed that the Parish Council make a donation of £50 towards the fund. This was seconded by ND. All agreed.

13. ANY OTHER RELEVANT BUSINESS 
Cllr. V. Matcham had asked the Chairman whether a request could be made to have double yellow lines around the turning area at the bottom of Sanctuary Close and at the junction of Chilton Way with Sanctuary Close. MW suggested waiting to see the effect of a CEO before acting on this matter. As several Councillors asked to review the area in question before commenting it was agreed that this matter be held over.

Clerk had received an email from Caroline Fox-Betts following a complaint to her about cigarette ends left on the pavement outside the Royal Oak Pub. It was agreed that an informal conversation with the landlord was more appropriate than a letter from Parish Council at this stage. CT agreed to have a word.

MW congratulated the Trustees and volunteers of Crabble Corn Mill on the success of their event to celebrate 200 years since construction of the present mill. The Lord Lieutenant of Kent visited the mill on 6th February to unveil a commemorative plaque.

Dave Horobin asked about the possibility of having stinging nettles etc cut back at the bottom of Ash Close as they were causing a nuisance to pedestrians. It was suggested that the Community Payback Team be asked if they could do so. Clerk is to contact.

CT reported that the commemorative plaque next to the Jubilee Tree had been wrenched off. John Wright found the plaque and delivered it to Clive. Clerk and CT are to have a meeting with Signright to discuss an alternative fixing solution.

14. MOTION TO TAKE THE NEXT ITEM IN CLOSED SESSION
This was proposed by the Chairman in view of the personal nature of the item and was agreed unanimously.

15. DISTRICT COUNCILLOR - REVIEW OF AUGUST 2012 DECISION
After discussion the Chairman proposed and it was agreed by all councillors present that the Chairman should resume the standing invitation to Mrs Nicholas to attend Parish Council meetings, if she so chooses, in order to report in her capacity as a District Councillor for River and Alkham. The Chairman agreed to write a suitable letter to Councillor Nicholas.

Meeting closed at 9.20pm

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MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 12th March 2013
At River Methodist Church

PRESENT: Cllr. D. Leach (in the chair), Cllrs. Cuff. Brand, Horobin, Mrs. Horobin, Dixon, Webb and Taylor

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. P. Beresford

1. APOLOGIES FOR ABSENCE: Cllr. Matcham (who is at another meeting), Cllr. Reeves, Dist. Cllr. S. Nicholas

2. MINUTES OF THE PREVIOUS MEETING OF THE PARISH COUNCIL
The minutes of the previous meeting held on 12th February 2013 had been circulated. It was proposed by Mr. Cuff and seconded by Mr. Dixon that the minutes be accepted as a correct record and were duly signed by the Chairman.

3. MINUTES OF RECREATION GROUND MANAGEMENT COMMITTEE 4TH FEBRUARY 2013
As minutes had not been circulated to all Councillors, these will be considered at the next meeting.

4. PCSO REPORT
PCSO Claringbould reported that she had been in touch with Janet Pilcher, KCC Road Traffic Safety Officer, who is to speak to the school about the 'Yellow and Red Card' system. PCSO tries to attend the school at the end of school-time whenever she is on a day shift and is happy to work alongside any traffic warden. She has been taking photographs, which may be sent to parking services. She has personally charged someone with a public order offence for being abusive to a parent with a child. The PCSO reported on other incidents, including a car theft from London Road and the theft of hanging baskets, but apart from these the area had been extremely quiet.

5. MATTERS ARISING FROM THE MINUTES
a) Parking Issues
Cllr Webb reported on meetings with DDC and with Temple Ewell and Whitfeld Parish Councils regarding provision of a Community Enforcement Officer. Temple Ewell feel that they could not justify the high financial commitment of a CEO. Whitfield Parish Council will discuss the issue at their next meeting. DDC are asking for photographs of offending vehicles along with the time taken so they can target the time for wardens to attend. Six penalty notices have already been issued outside the school, which is more than any other school. They will consider further action from CEOs but are concerned about creating a precedent for other schools.
Cllr. Beresford informed the meeting that two traffic wardens were on long-term sick leave and that she is waiting to be updated as to when they might return to duty.
It was confirmed that setup costs for any River CEO would only apply in the first year.
Following a question regarding 'blue badge' signs, it was confirmed that the badge only entitles the holder to park in a safe place on double yellow lines. A vehicle can be moved if it is causing an obstruction. Blue Badge holders are not entitled to park on 'zig zag' lines outside the school.
Following an incident of damage in Valley Road caused by vehicles turning at the end school time, the Chairman had received an email from the Head Teacher regarding parking spaces for staff at the school. She reported that: an application by the school for 2 extra on-site parking spaces had been refused by DDC; no other space for staff to park on-site was available; also that very few children from outside the village attended the school and that parking issues were a problem based in River.
A meeting between the Chairman, Dist. Cllr Nicholas, the Head Teacher and the KCC Property Manager is due to take place on 21st March.
It was agreed that further discussion about the possible provision of a dedicated CEO in River be held over until after Whitfield Parish Council had made their decision about involvement in the scheme. Cllr. Beresford said that the River School planning application for more parking spaces had not been put to DDC planning committee.
Cllr. Taylor asked for a vote of thanks for Cllrs. Webb, Dixon and the PCSO for their efforts in this matter.

b) Deed of Dedication
Clerk gave an update on the latest situation. Fields in Trust have stated that the ground area of the bowls club pavilion should either be excluded from the deed or that the leaseholders should be a party to the terms of the deed. After discussion, it was agreed that the area of the bowls club pavilion be excluded from the deed of dedication and that, if the building were removed at some time in the future, the area could be added to the dedication at a later date.

c) Lewisham Road trees
Clerk reported advice from Kent Highways that the best time for planting was between December and February and that it had been suggested that planting go ahead in late autumn. It was agreed that a site meeting still be arranged to discuss locations and details.

d) Gym equipment and grants 
Clerk reported that an application to the Active Dover grant fund had not been successful and that he is proceeding with other funding applications.

e) Grit bins
Clerk reported that new grit bins currently cost £241.69 each if purchased through Kent Highways, who suggested that bins be put in place in late autumn. KHS were also happy for us to source bins from other companies and an example was circulated. A list of general road locations has been provided to KHS for comment. It was agreed that the Clerk should investigate who supplied the existing KHS bins and their method of fixing. 

f) Community Payback Team works
Clerk had been in contact with Crabble Corn Mill regarding works at 'The Cut' and Ash Close. Trust chairman, Harry Reid, suggested that direct contact with the organisers would be a quicker method of getting works done and is to pass on contact details.

g) Damage to Jubilee Tree Plaque
Signright are due to visit the Recreation Ground and make suggestions as to a more secure method of fixing the sign.

6. PLANNING APPLICATIONS AND DECISIONS
a) DOV/13/00078 | Repollard London Plane Tree | 2 Riverdale, River, Dover - no objection
b) DOV/13/00079 | Repollard one Acer | 3 Riverdale, River, Dover - no objection
c) DOV/13/00172 | Demolition of conservatory | 20 River Meadow, River, Dover & DOV/13/00152 | Erection of a two-storey rear extension | 20 River Meadow, River, Dover - as no documents are available for consideration, Clerk was requested to ask for an extension to the consultation period so that the application can be discussed at the next meeting, 9th April.

7. REPORTS
a) District Councillor
Cllr. Beresford reported that resurfacing work in Pencester Road had been delayed due to bad weather and that the work, when undertaken, will affect local bus services. Also that a number of environmental enforcement notices had been issued in the District and that Parish Council members could be provided with reporting documents if they wished. Finally that a report on the drain at the bottom of Cowper Road is due.
b) Security Group
No report. It was agreed that this item no longer need appear on the agenda.
c) Events Committee
Cllr. Brand presented the recommendations of the events committee that the following grants to local groups be approved: The Village Hall £100; 2nd River Brownies £150; 17th River Scouts £150; River Originals Tennis Club £150; River Primary School (Music Section) £150. After discussion, these were accepted. It was also reported that arrangements for the summer fayre are progressing.

8. CORRESPONDENCE
a) Kent Men of the Trees - Trees in the village competition
A letter has been received regarding the 2013 Trees in the village competition. Villages entering receive a report on the trees and have the opportunity to seek advice and help formulating future planting schemes. Cllr. Dixon proposed and Cllr. Taylor seconded the proposition that we go ahead. All agreed.   
b) Kent Highways - notice of carriageway repairs on Whitfield Hill
It was noted that these had been postponed due to bad weather
c) Kent Highways - Kearsney Railway Station pedestrian crossing
An email has been received from Kent Highways stating that it is currently only funding requests for pedestrian crossing in areas that are considered safety critical. There is no record of any personal injury crashes in that part of Alkham Road over the past three years.
d) River Village Hall
A letter of thanks has been received from River Village Hall for the annual contribution of £200 towards the 'Rivall' village magazine.

9. CLERK'S FINANCIAL REPORT - STATEMENT OF ACCOUNT FOR FEBRUARY 2013 
The statement of account for February 2013 was circulated. It was proposed by Cllr. Cuff and seconded by Cllr. Taylor that the report be accepted. All agreed.

10. ANY OTHER RELEVANT BUSINESS
Clerk reported that the three quotes requested from Crabble Corn Mill Trust for plumbing works as condition for a grant had been received.

 Cllr. Dixon had noted from the River Dour Steering Group that silt removal was taking place over a period of five weeks further downstream near Bridge Street, Dover.

Cllr. Mrs Horobin reported that the village hall has problems with urgent building works and asked if the Parish Council might be able to help financially. It was suggested that the Village Hall put in an application for consideration.

Cllr. Taylor reported that vandals had removed some lead flashing from the small changing room roof in the Recreation Ground. He had met with a builder and repairs would be attended to as soon as possible. It was noted that the retaining wall around the bowling green is in need of repointing.

Chairman invited members of the public to raise any issues.

Harry Reid, Chairman of Crabble Corn Mill Trust, reported that he had investigated the possibility of bringing a breeding pair of swans back to the millpond. He had been informed that the movement of swans was prohibited, as was purchase of birds or eggs. The only legal way of increasing numbers of swans on the pond is if they fly in of their own accord. He also reported the situation with the leak in the pond retaining wall on Lower Road is in hand. He asked for any more direct contact details with the Environment Agency to be provided as he has had difficulty.

Meeting closed at 9.15pm.

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MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 9th April 2013
At River Methodist Church

PRESENT: Cllr. D. Leach (in the chair), Cllr. B. Cuff, Cllr. B. Brand, Cllrs Mr. & Mrs. D. Horobin, Cllr. J. Reeves, Cllrs.. N. Dixon, M. Webb, C. Taylor

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. P. Beresford, PCSO J. Claringbould

1. APOLOGIES FOR ABSENCE: Cllr. V. Matcham, Dist. Cllr. S. Nicholas

2. MINUTES OF THE PREVIOUS MEETING OF THE PARISH COUNCIL
The minutes of the previous meeting held on 12th March 2013 had been circulated. It was proposed by Cllr. Cuff and seconded by Cllr. Brand that the minutes be accepted as a correct record and were signed by the Chairman.

3. MINUTES OF RECREATION GROUND MANAGEMENT COMMITTEE
The minutes of the previous meeting held on 4th February 2013 had been circulated to all Councillors and their contents were noted.

4. PCSO REPORT
PCSO Claringbould reported that there had been a few burglaries and attempted burglaries in the area over the last month. Parts of Whitfield, Elms Vale and St.Margaret's had also suffered. The incidents had largely been in daylight hours. PCSO advised people to always use deadlocks on their doors and be aware of strangers. If in doubt about callers, contact the police on telephone number 101. Two shoplifters from the Co-op store had been recognised on CCTV. The court case involving a previous armed robbery at the Co-op was going to court at the moment.
A road traffic incident during the 'school run' involving damage to several vehicles and a garden wall in Lewisham Road was discussed by Councillors along with input from several members of the public, who were invited to contribute. It was stated that police were called but did not attend. PCSO commented that, as she understood it, police only attend when there are injuries. It was suggested that traffic calming measures on Lewisham Road might help but with no history of personal injuries Kent Highways would not regard it as a priority.

5. MATTERS ARISING FROM THE MINUTES
a) Parking Issues
Chairman reported on a meeting with Sue Barlow, KCC Property Manager, the KCC Surveyor, Dist. Cllr. Nicholas and the River School Head Teacher. Possible measures were discussed including the photographing and reporting of offending vehicles, and the use of CCTV cameras. The Head Teacher confirmed that the vast majority of children attending the school are from River. The issue of parking space for staff vehicles was discussed. However, neither space nor funding are available to create more onsite parking. The area of the bus terminus at the end of Lewisham Road was suggested as a possible source of daytime parking for school staff. The key issue is enforcement of any measures undertaken. It was agreed that Cllr. Leach investigate the possibility of a surveillance camera being installed and that KCC investigate possible use of the bus terminus area for parking. 
b) Deed of Dedication
Clerk reported that no further news was to hand.
c) Lewisham Road Trees
Clerk is still to arrange a site visit with KCC.
d) Gym Equipment and Grant
Clerk has taken advice from National Lottery 'Awards for All'. Although many similar schemes have received funding from this source they felt the application would be weakened by a lack of evidence that the project is needed. They suggested that further consultation would be advisable. It was agreed that support should be sought at the annual meeting and via a questionnaire in Rivall.
e) Grit Bins
A list of suggested sites has been sent to Kent Highways and Clerk is awaiting feedback.
f) Community Payback Team works
Direct contact details are not yet to hand. Clerk is to chase.
g) Damage to Jubilee Tree plaque
Signright have produced a possible solution to make the sign more vandal proof and are to provide an estimate.

6. PLANNING APPLICATIONS AND DECISIONS
a) DOV/13/00152 | Erection of a two storey rear extension (existing conservatory to be demolished) | 20 River Meadow, River, Dover, CT17 0XA - no objections. However, it was noted that there was a potential for loss of privacy to a nearby property.
b) KCC/DO/0094/2013 | First floor extension providing a library to replace the existing library which is in a busy
circulation corridor | River Primary School, Lewisham Road, River, Dover, Kent CT17 0PP - no objections.
c) DOV/13/00253 | Erection of a two storey side extension, single storey rear extension and porch | 22 Beresford Road, River, Dover, CT17 0QR - no objections.

7. REPORTS
a) District Councillor
Dist. Cllr. Beresford reported that Lower Road, between the junctions with Alkham Road and Minnis Lane, was to be closed during the 27th and 28th April for repair and resurfacing. Also that Hillside Road was to be closed this coming weekend. DDC now have 5 of their 18 traffic wardens on sick leave. Parking services have not yet responded to an enquiry about when the absentees might return to work. No further figures on environmental enforcement were available. Discussions are taking place at DDC regarding the scheme. Work on the drain at the bottom of Cowper Road will take place in the next fortnight.
b) Events Committee
Nothing to report as no meeting of the Events committee has taken place. Councillors were asked to note the date of the summer fayre as 14th July 2013.

8. CORRESPONDENCE
a) Relocation of 'Dog Bin', Lyndhurst Road
Correspondence has been received asking for the bin to be moved away from the site of the post box. After discussion it was agreed that there was no compelling reason to incur the expenditure required to move the bin.

9. ARRANGEMENTS FOR ANNUAL PARISH MEETING
After discussion, Cllr. Webb was asked to formally invite Anne Barnes, Kent Police and Crime Commissioner to the Annual Parish Meeting. Clerk is to assist with producing flyers and publicity.
Cllr. Leach said that, after 18 years in the role, it is his intention to stand down as Chairman at the AGM. Cllr. Taylor was nominated as Chairman. Cllr Cuff was prepared to continue as Vice Chairman and Cllr Nixon was prepared to become Chairman of the Rec Management Committee. After discussion, Councillors agreed to serve on the committees. All appointments will be formally agreed at the AGM. Details will be published in the AGM minutes.

10. CLERK'S FINANCIAL REPORT - STATEMENT OF ACCOUNT FOR MARCH 2013 
The statement of account for March 2013 was circulated and approved.

11. ANY OTHER RELEVANT BUSINESS
Chairman had received invitations for 4 Councillors, plus partners, to an event marking the retirement of Bryan Cope as County Councillor. Any Councillors wishing to attend should speak to him.

Clerk reported receiving a letter from Kent Environment and Community Network asking for comments on the proposal for an environmental resource centre in the county. Clerk was asked to pass the web address of the organisation on to Councillors for consideration.

Cllr. Dave Horobin congratulated children from River Primary School involved in the newly formed band and their excellent performance over Easter.

Cllr. Taylor reported that holes dug in the grass at the rear of the bus terminus, causing a potential trip hazard, had been filled in.

The condition of vegetation growth on 'The Cut' was noted. Clerk is to investigate whether it is KCC's responsibility to maintain the pathway.

Following on from the discussion of swans on the River Dour at the last meeting, it was noted that there was presently a lack of swans in Kearsney Abbey.

Meeting Closed at 8.55pm

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MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 14TH MAY 2013
AT RIVER METHODIST CHURCH AT 7.30PM

PRESENT: Cllr. Leach (in the Chair), Cllr. Cuff, Cllr. Taylor, Cllr. Dixon, Cllr. Matcham, Cllr. Mrs Reeves, Cllr. Mrs. Brand, Cllrs. Mr & Mrs Horobin

1. APOLOGIES FOR ABSENCE: Cllr. Webb

IN ATTENDANCE: Mr. Denyer (Parish Clerk) and District Councillors S. Nicholas and P. Beresford

The Chairman opened the meeting and explained the agenda for the evening

2. APPOINTMENT OF CHAIRMAN
The Chair was taken by Cllr. Cuff. After 18 years, Cllr. Leach had previously stated his intention to stand down as Chairman and nominated Cllr. Taylor. This was seconded by Cllr. Reeves. No other nominations were received. Cllr. Taylor was duly elected and made his Declaration of Acceptance of Office as Chairman.
Cllr. Taylor thanked his fellow Councillors for this honour and promised to do everything in his power to justifty their confidence. He also thanked Cllr. Leach for his splendid record of service to the community as Chairman. District Councillor Nicholas also congratulated Cllr. Leach for his achievements over the many years that they have worked together.

3. MINUTES OF THE LAST PARISH COUNCIL MEETING
It was proposed by Cllr. Cuff and seconded by Cllr. Brand that the minutes of the Council meeting held on 9th April 2013 be accepted as a true record. All agreed and the minutes were duly signed by the Chairman.

4. APPOINTMENT OF VICE-CHAIRMAN

It was proposed by Cllr. Brand and seconded by Cllr. Mrs. Horobin that Cllr. Cuff be Vice-Chairman for 2013/2014. This was agreed.

5. APPOINTMENTS TO COMMITTEES
The Committees are to be made up of the following Councillors:
Planning Committee - Cllrs. Cuff (Chairman), Leach, Taylor & Mrs. Reeves
Recreation Ground Management Committee - Cllrs. Dixon (Chairman), Taylor, Leach, Horobin, Mrs. Horobin & Mrs. Brand
Events Committee - Cllr. Mrs. Brand (Chairman), Cllrs. Mr. & Mrs. Horobin, Mrs. Thomas, Mrs. Bertelson & Mrs. Pierard
River Dour - Cllr. Dixon
Kent Association of Local Councils - Cllr. Cuff
Village Hall - Cllrs. Mr. & Mrs. Horobin
Dog Monitor - Cllr. Mrs. Reeves
Website - Cllr. Cuff
Tree Warden - Cllr. Webb

It was proposed by the Chairman that these appointments be taken en bloc. This was agreed

6. DATE FOR NEXT MEETING 

The next meeting of the Parish Council will be at 7.30pm on 11th June 2013

Meeting closed at 7.40pm. The Chairman then proceeded to the Annual Parish Meeting

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MINUTES OF THE ANNUAL PARISH MEETING HELD ON 14TH MAY 2013
AT RIVER METHODIST CHURCH

In the Chair: Cllr. Taylor, Chairman of the Parish Council

Attendance as for the Annual General Meeting of the Parish Council

1. REPORT OF COUNCIL CHAIRMAN FOR 2012/2013
Cllr. Leach presented his report for the past year.

This is my 18th annual report as Chairman and my last. It was a very eventful year with some highs and some lows as well as being a somewhat challenging one for your Chairman.

Events
Let me begin with the very happy times. It was, of course, Jubilee year and our hardworking Events Committee supported by enthusiastic volunteers provided an excellent village celebration in June with an entertainer and provided a picnic for hundreds of children in the afternoon followed by a barbecue, fireworks and the lighting of a Jubilee beacon in the evening. This extra event did not stop the Committee from organising the annual village fayre in July and another Scarecrow Trail in September. During a dreadful summer, all three successful events managed to avoid the rain and several village organisations benefited from the £700 surplus.
Our Jubilee celebrations were completed in December when children planted a Jubilee oak tree in the recreation ground, using funds raised by children's groups in the village.

Recreation Ground Deed of Dedication
As part of our Jubilee celebrations, every household was asked whether we should protect the recreation ground from future development, virtually for ever, by entering into a legal Deed of Dedication and the rec. becoming a Queen Elizabeth II Playing Field. Whilst only 177 replies were received (10%), 155 were in favour. We await completion of the legal formalities - at no cost to the village. 

Outdoor fitness equipment
With limited interest shown in acquiring outdoor adult fitness equipment, we decided to seek a grant of £3,000 for two or three pieces of equipment rather than spend parish council funds on what could be 'white elephants'. If these items were well used we would consider purchasing more. At the moment we are still seeking a grant, but we need evidence of demand.

Anderson Shelter
This summer should see the removal of the dilapidated Anderson shelter in the rec., which is used for storage, and the former cottage, modestly restored internally, used instead.

Lewisham Road trees
With the agreement of Kent Highways we replaced six of the trees along Lewisham Road and, since we still have money in our tree fund thanks to the efforts of children's and other groups in the village, we plan to replace another six.

Parish Clerk
We were very sorry to lose our efficient Clerk, Jane Coulson-Wright, after five years of excellent service, but we welcomed Andrew Denyer as her successor in December.

Crime and antisocial behaviour
I am pleased to say that River is still a safe place to live, but crime does happen occasionally - often taking the form of shoplifting at the Co-op and even armed robbery on one occasion - but also criminal damage caused by joyriders and damage to recreation ground facilities. On two occasions the chilren's play area surface was deliberately damaged costing £400 each time to repair. Lead has been stolen from the changing rooms roof twice. On the plus side antisocial behaviour seems to be at an all time low.

PCSO Contract
A completely unexpected development was the consequence of discovering that our effective PCSO was no longer spending all her time in River in accordance with our contract with Kent Police. Asked for clarification, we were informed by the police that due to reduced resources they could no longer guarantee a fulltime PCSO presence and therefore unilaterally terminated the contract. We still have Janet Claringbould as our PCSO, but she is only deployed in River as and when resources allow. This reduced presence is provided free - as in other villages - and will save River £14,000 a year.

Planning
Most of the planning applications sent to us for comment this year have been routine and non controversial. Following our earlier objections to the possible inclusion of Crabble Athletic Ground and Gorse Hill in sites for possible housing development, we were pleased to hear that this had been dropped by DDC.

State of the roads
We are all conscious of the terrible state of the roads due to the financial cuts, but by the end of April the terrible stretch of Lower Road from the Dublin to the Alkham Road should be resurfaced and, hopefully, the road outside the Athletic Ground will also be tackled soon.

School run parking issues
Road congestion caused by cars on the River school run has been increasing over the years, but reached boiling point in the months before Christmas with cars parked on the school zigzag lines outside the school, on double yellow lines and around junctions - even double parking. Not only does this cause congestion, but endangers parents and children on this busy road. Your Parish Council has considered various ideas to remedy the situation and has explored them with the police, the PCSO, the Headteacher, our District Councillors and Dover District Council's Civil Enforcement Section. We concluded that the only effective sanction was the certainty of offenders being fined. However, only the District's Civil Enforcement Officers have such powers and can only be in River occasionally, which is insufficient. Therefore, we explored River funding an additional part time CEO for a couple of hours a day during term time only. However, we decided that the cost of some £10,000 a year was too much for River residents to bear. 
For the time being at least the zigzags are being kept free of cars thanks to the efforts of all concerned.
Whilst considering sanctions, we have also sought constructive solutions with so little spare street parking and no car parks available. Parking is available much further along Lewisham Road by the recreation ground, but this appears to be too far from school for busy parents. We have also discussed possible ways of providing more parking for the substantial numbers of cars used by school staff. Traffic calming has been requested by some residents, but Kent Highways need a history of collisions causing personal injury before they can consider any action.
There are no easy answers.

Crabble Corn Mill
During the year the Crabble Corn Mill celebrated the 200th anniversary of the present building and the Parish Council was pleased to grant £2,000 toward the £8,000 cost of replacing its old and inefficient heating system.

Swans
Having lost one of our millpond resident swans killed by a car, we were asked if a new partner for the survivor or a new pair could be introduced. However, it is illegal to move swans unless they are injured and we must let nature take its course. The survivor seems quite content.

Grit bins
After two bad winters and with a financial windfall this year, we decided to clear our waiting list for grit bins (£250 each), which should be in place in good time for the next heavy snowfall - so long as it does not come before October!

River Emergency Plan
To cover the unlikely event of an emergency in the village requiring partial or complete evacuation we have drawn up an emergency plan. When finalised it will be distributed to village organisations, including those designated as emergency centres, but first we need volunteers to act as coordinators if ever the plan has to be implemented. If you are interested and would like to know more, please ask any of your parish councillors or the Clerk.

Reduced Budget for 2013/14
Some good news. For the year ended 31 March 2013 we managed a 'no increase' budget compared with the previous year. For this new financial year beginning April 2013 with reduced commitments, the parish council decided that we shall only need £62,815 compared with £66,402 in 2012/13. The effect upon the River element of Council Tax for a Band D property is a reduction from £43.56 to £41.18 (-5.4%).
In my 26 years as a River parish councillor I have never known a reduction before and it may never happen again! As a supermarket keeps telling us, 'every little helps'!

Miscellaneous
Once again it was pleasing to see so many village organisations lay wreaths at the village war memorial on Remembrance Sunday.

Conclusion
Finally, I must thank my fellow councillors and our two clerks for all their efforts during the past year as well as our contractors who maintain the recreation ground and its buildings so well.

Valediction
You can imagine that after 18 years of wearing the Chairman's superb badge of office, I have mixed feelings about retiring as Chairman, but the time is right for a change - some might say long overdue. 
God willing, I shall continue as a councillor until the next parish council elections in 2015 and will support our new Chairman, Clive Taylor, in any way that I can without breathing down his neck!

2. RIVER RECREATION GROUND DEED OF DEDICATION
The Chairman, Cllr. Taylor and the Vice-Chairman, Cllr. Cuff signed the Deed of Dedication for River Recreation Ground as a Queen Elizabeth II field.

3. STATEMENT OF ACCOUNTS OF RIVER PARISH COUNCIL 2012/2013
The Clerk/Responsible Financial Officer had circulated copies of the Statement of Accounts for the Parish, subject to audit, to all present. He presented this information to the meeting with the aid of powerpoint slides.

4. DISCUSSION ON TRAFFIC AND PARKING ISSUES IN THE VILLAGE
Chairman introduced the topic for discussion and gave a summary of the efforts between the Parish Council and other agencies to find a solution to the problem. Chairman then invited comments from the floor.
Cllr. Matcham said that he still advocated his idea of using a local ex-policeman to provide a presence outside the school and deter drivers from parking badly. Cllr. Matcham also suggested using a line of bollards, linked by a plastic chain, which could be put out at the relevant times to deter parking.
In reply, Mark Trafford responded that, in his view, putting anything in the road could be classed as an offence under the Highways Act. Chairman said we would investigate the proposal.
A parishioner commented that some people on Lewisham Road were adding to the problem by not using their own driveways. Pauline Eades responded by saying that cars parked outside were not necessarily associated with the adjacent houses.
Mary Knight commented she had seen people causing a hazard by opening car doors on the road side to get children in and out of vehicles.
Pauline Eades suggested moving the school boundary line back along Common Lane to provide more parking for school staff.
Cllr. Leach responded saying that he believed this land was not the property of the school but of Kent Highways, who would then have to be convinced to pay for the changes. KCC are currently saying that money is only available for essential repairs.
Following a comment regarding funding for the new school library, Cllr. Leach said that savings in the school budget along with other fundraising activities was funding the new building.
Jean Hoynes asked whether the piece of land next to the Dublin Pub. could be used as a car park. However, it is now believed that the land has been designated for residential use.
Bill Newman asked if a volunteer could provide parking monitoring and also asked if a civil case could be brought against parking offenders.
Mark Trafford asked about more Community Enforcement Officers and more patrols at schools. District Councillor Beresford reported that currently there were only 9 CEOs in the District with 3 more being advertised for.
Jenny Trafford said that a small number of people were causing the problem and that there were more problems with people parking on 'zig-zag' lines between 8am and 8.30am (when parking restrictions on the lines come into force)
District Councillor Nicholas reported that the 9 CEOs had to cover 51 schools in the district, which all have the same problem, along with enforcing other parking restrictions. She has spoken to the new Kent County Councillor and asked him to get in touch with the Parish Council about parking facilities.
Cllr. Leach reported statistics from the school: 43 people were employed there, with only 4 parking spaces available on-site. Walking and car sharing had been promoted amongst staff where practical but 27 cars still needed parking space somewhere in River. Also that 85% of children attending lived within a one mile radius of the school.
Jean Thomas said that parking in Valley Road was also a problem. Following on, Cllr. Leach reported on behalf of another parishioner, a request for double yellow lines around the junction of Common Lane and Valley Road as parking on the corner causes gridlock when delivery vehicles are trying to access.

In conclusion, chairman said that the Council will continue to put pressure on DDC Parking Services and other agencies to resolve the problem, and that the safety of children at the school is the paramount issue.

 

5. ANY OTHER MATTERS
District Councillor Nicholas said that parking around Kearsney Abbey had been particularly bad on the previous Bank Holiday Monday and that she had suggested double yellow lines in the area. Chairman said that parking on the Lower Road side of Kearsney Abbey had also been bad that day leading to an incident with an ambulance having difficulty getting through.

Cllr. Matcham criticised the Parish Council for not making progress with the idea of providing outdoor gym equipment since the idea had been raised at the 2012 Annual Parish Meeting. Chairman responded that the issue of gaining community support had to be resolved before funding applications could go ahead. Further consultations with local residents were currently going ahead.

Thanks, from the floor, went to the Events Committee for their hard work organising events for the Jubilee year. Cllr. Brand reminded all that the date for the next summer fayre is 14th July 2013.

The PCSO, who was unable to attend, provided a written report, which was read out by the Chairman.
The recent spate of burglaries has ceased for the time being but people are advised to pay attention to home security. PCSO is patrolling areas of more isolated properties. Incidents of car crime and youths attempting to buy alcohol underage have been reported. PCSO reported that she has been in touch with Kent Highways regarding the parking problem at Kearsney Abbey on Bank Holiday Monday and has suggested double yellow lines on the Abbey side of Lower Road as a deterrent. PCSO is attending the school whenever possible. Local residents are reminded of PCSO surgeries every first Thursday of the month and to look out for the report in next 'Rivall' edition.

Meeting closed at 9.10pm

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MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 11th June 2013
At River Methodist Church

PRESENT: Cllr. C. Taylor (in the Chair), Cllr. B. Cuff, Cllr. D. Leach, Cllr. J. Reeves, Cllr. B. Brand, Cllr. N. Dixon, Cllr. M. Webb, Cllrs. Mr. D. & Mrs. D. Horobin

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. P. Beresford, PCSO J. Claringbould

1. APOLOGIES FOR ABSENCE: Dist. Cllr. S. Nicholas

2. MINUTES  OF PREVIOUS MEETINGS OF THE PARISH COUNCIL
The minutes of the Annual General Meeting held on 14th May 2013 had been circulated. It was proposed by Cllr. Cuff and seconded by Cllr. Brand that the minutes be accepted as a correct record and were signed by the Chairman.
The minutes of the Annual Parish Meeting held on 14th May 2013 had been circulated. It was proposed by Cllr. Cuff and seconded by Cllr. Brand that the minutes be accepted as a correct record and were signed by the Chairman.

3. MINUTES OF PLANNING COMMITTEE
The minutes of the previous meeting held on 3rd May 2013 had been circulated to all Councillors and their contents were noted.

4. MINUTES OF RECREATION GROUND MANAGEMENT COMMITTEE
The minutes of the previous meeting held on 8th May 2013 had been circulated to all Councillors and their contents were noted.

5. PCSO REPORT
PCSO Claringbould reported on local burglaries including a distraction burglary in the London Road area. The description of 2 men pretending to be water company officials was similar to a previous incident at Mount Road, Dover. Cllr. Leach asked if the men had been carrying identification. PCSO said the 2 men had been wearing some kind of name badge. Other incidents included: theft, including 1 at the Co-op store; also anti-social behaviour, including late night parties in Kearsney Abbey grounds. PCSO was intending to check on Kearsney Abbey during her next night shifts. Also reported was the conviction of the persons arrested for the robbery on the Co-op store last year.

6. MATTERS ARISING FROM THE MINUTES
a) Lewisham Road trees
A meeting with Aubrey Furner of Kent Highway Service on 18th June was being arranged but not yet confirmed.
b) Gym equipment
Clerk reported on receipt of 8 responses from the 'Rivall' questionnaire. Also that questionnaires had gone out to River Primary School for all children to take home for parents. The deadline for responses was 30th June. Clerk will bring a report to the next meeting.
c) Grit bins
Clerk has been asked by Kent Highways to provide a list of suggested sites in the agreed streets. KHS would inform the Council if any were not suitable. Clerk will produce a list for approval at the next meeting.
d) Community Payback Team works - Ash Close / 'The Cut'
Clerk reported problems reaching the team on the phone number provided. The overgrown vegetation at the bottom of Ash Close had been cut back by someone, probably local residents. Dist. Cllr. Beresford said 'The Cut' belongs to Kent County Council and was their responsibility to cut back vegetation. Though, this would not happen until after the nesting season had finished.
e) Jubilee tree plaque
Clerk reported that the sign had not yet been fixed, despite an assurance that it would be done on Monday. Cllr. Leach suggested that the Chairman get in touch with the company. Cllr. Cuff suggested that the plaque would be more secure if fixed in the ground and also that the jubilee tree now needed a larger cage support.
f) River parking issues
Cllr. Webb said he was unimpressed with the efforts of DDC Parking Services and suggested more pressure on them. He had met with local resident, Pauline Eades, regarding her initiative and is arranging a further meeting to discuss.
Cllr. Dixon said that DDC Parking Services were not looking after schools at the critical times of day and suggested a presence was needed 2 to 3 times a month.
Cllr. Beresford said that DDC were currently recruiting 3 more Community Enforcement Officers plus 3 more part-time wardens whose duties would be to collect money and deal with administration allowing the full time officers more time to patrol.
Chairman said that the prime concern in this matter was the safety of children at the school.
Cllr. Leach updated the Council on the initiatives discussed with the school, KCC and KHS to provide more parking: Kent Highways had said that use of the bus terminus at Lewisham Road for dedicated parking was "not possible"; no response had been received regarding the land in Common Lane. The Headteacher will see if the start time for 'zig-zag' line enforcement could be changed from 8.30am to 8am.
Chairman asked Cllr. Webb to find the reason why the bus terminus cannot be used.
Cllr. Leach said that the Valley Road/Common Lane junction is one area requiring double yellow lines but is not in favour of their over-use. Cllrs Dixon and Webb will look into this and consult with residents in the vicinity and then speak to Kent Highways if appropriate.

7. PLANNING APPLICATIONS AND DECISIONS
a) TC/13/00046 | Notification of proposed tree works in a conservation area: fell group of Sycamore seedlings, works to one Lime, three Corsican pines, one Ash and one Sycamore | Crabble Mill and Mill Race, Crabble Road, River, Dover - no objections.
To note any decisions made:
a) KCC/DO/0094/2013 | First floor extension providing a library to replace the existing library which is in a busy circulation corridor | River Primary School, Lewisham Road, River, Dover, Kent CT17 0PP - permission granted

8. RECREATION GROUND PROJECTS
a) Cottage Renovation Project
Cllr. Dixon reported on the scheme to renovate the Recreation Ground cottage and provide storage. A revised quotation from John Hill, Builder of £1,960 had been received by the Recreation Ground Management Committee. Together with existing quotes of £350 for the removal of the Anderson shelter and £450 for re-tarmacing the area if it is necessary to do so. It was suggested that the scheme go ahead in the autumn. This was proposed by Cllr. Dixon and seconded by Cllr. Leach. All agreed.
 b) Tree Maintenance Programme
Cllr. Dixon reported that the Recreation Ground Management Committee had commissioned a report from Elham Valley Arbor on the condition of all trees in the Grounds to include a maintenance schedule. This had suggested approximately £1,000 of work be carried out over the next year. Cllr. Dixon proposed that the report be accepted and that the work be approved. This was seconded by Cllr. Reeves and all agreed.
Clerk reported that during a briefing on current insurance issues affecting Parish Councils at the recent KALC Clerks' Conference, the speaker recommended that any Councils owning trees should have them surveyed by a qualified arboriculturalist and follow their recommendations to avoid potential liability.

9. REPORTS
a) District Councillors
Cllr. Beresford reported on littering and dog fouling enforcement. Existing DDC staff and PCSOs have been trained in the Incident Report Book Scheme and provided with books. So far 14 tickets have been issued. Three more Environmental Enforcement Officers will be employed to enforce the scheme. Also two more vans are now available for officers to use.
Cllr. Beresford also said, with regard to parking offences, that if car registration numbers are recorded and reported to DDC Parking Services it will help with enforcement when CEO's do attend. She said that the Council are listening to the concerns of residents.
Finally, that the drain at the bottom of Cowper Road still requires more work to be done.
Chairman read out a report received from Cllr. Nicholas: she continues to request double yellow lines in Alkham Road opposite Bushy Ruff; also that there is no truth in the rumour that residents are to receive an additional recycling bin.
b) Events Committee
Cllr. Brand reported on some of the activities and stallholders that will be at the summer fayre. She asked for help with carrying and lifting early in the day and for someone to help dispose of the rubbish after the event. A rota of jobs will be available at the next meeting. Cllr. Brand said that next year they will need more people on the committee to help with organisation. Chairman thanked the members of the Events Committee for their hard work.

10. CORRESPONDENCE
a) Dover Military Tattoo 2015
Mike McFarnell had contacted Cllr. Leach regarding the possibility of using the Recreation Ground for event parking as he was hoping to stage the event at Crabble Athletic Ground.
Chairman said that signage and marshalling were essential as well as arrangements for collecting money. Cllr. Cuff said that the Recreation Ground had been used in the past for car parking during Dover Cricket Week. It was agreed in principle to look at the idea. Cllr. Leach is to contact Mr. McFarnell.
b) Dover District Council - Littering and Dog Fouling Enforcement
This was covered during Item 9.

11. CLERK'S FINANCIAL REPORT - STATEMENT OF ACCOUNTS FOR APRIL & MAY 2013 
The statements of accounts for April 2013 and May 2013 were circulated during the meeting. It was proposed by Cllr. Brand and seconded by Cllr. Dixon that the reports be accepted.

 12. ANY OTHER RELEVANT BUSINESS
Chairman reported an email from Dist. Cllr. Nicholas: commenting on the Recreation Ground Committee minutes, she was pleased that the Council is considering opening the toilets in the Recreation Ground during the summer holidays but also felt that the potential idea of a portaloo would be unpopular and not be approved by planning. She also suggested increasing grants to local organisations rather than purchasing tables for the fete

Cllr. Brand reported that several large lorries were coming up Crabble Lane, behind Deanwood Road, and asked why they were trying to use this route when a signpost opposite Crabble Avenue directs heavy goods vehicle towards the Coombe Valley Industrial Estate. Dist. Cllr. Beresford said she would contact KHS to investigate.

Cllr. Dixon reported receiving comments from residents in lower Crabble Lane that the Recreation Ground boundary hedge was protruding into the Road creating poor visibility and narrowing the road to traffic. He was due to discuss this with the Recreation Ground contractors next week.

Chairman then invited members of the public to raise any relevant issues.

P. Eades said she was against the use of the bus terminus for school parking and raised the issue of removing the hedge along the school boundary in Common Lane to provide more parking for staff. She said that it was the school's responsibility to provide parking for its staff.

Residents of Common Lane who were present, said that vehicles parked on both sides of the Lane obstructed delivery vehicles. They were against the removal of the hedge from the school boundary and reported that a grit bin that used to be outside No.4 had now gone.

Chairman commented that the problem with double yellow lines is enforcement of restrictions and said that a proportionate response to the parking problems was required.

The question of the length of bus stops in Lewisham Road was raised from the floor. These were very long and caused a problem especially when two buses were present. Chairman said that we can invite KHS to discuss these issues with us.

A resident commented that problems with irresponsible parking were not solely from school parents but also from blue badge holders and from people attending Church services.

Chairman reminded that the only agency able to police the parking situation was Dover District Council Parking Services.

A resident commented that householders with properties bordering 'The Cut' from Lower Road up to the railway bridge used to manage the hedges themselves and was it not the householders responsibility. Cllr. Beresford will look into this.

A resident asked why the school had stopped the 'walking bus' scheme. Cllr. Leach reported that, according to the Headteacher, the scheme had failed as too few parents wanted to take part.

A question was also asked about parking outside the Co-op store as well as commercial vehicles parked overnight in the village. Chairman said that commercial vehicles should apply for a licence to park overnight on the street.

13. MOTION TO TAKE THE NEXT ITEM IN CLOSED SESSION
This was proposed by the Chairman as staff contract issues were to be discussed and was agreed by all.

14. CLERK'S CONTRACT
After discussion, it was agreed to confirm the continuation of the clerk's contract now that the 6 month probationary period has come to an end.

Meeting closed at 9.45pm

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MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 9th July 2013
At River Methodist Church

PRESENT: Cllr. C. Taylor (in the Chair), Cllr. B. Cuff, Cllr. D. Leach, Cllr. J. Reeves, Cllr. B. Brand, Cllr. N. Dixon, Cllr. M. Webb, Cllr. V. Matcham, Cllrs. Mr. D. & Mrs. D. Horobin

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. S. Nicholas, Dist. Cllr. P. Beresford, PCSO J. Claringbould

1. APOLOGIES FOR ABSENCE: There were none

2. MINUTES OF PREVIOUS MEETINGS OF THE PARISH COUNCIL
The minutes of the previous meeting held 11th June 2013 had been circulated. It was proposed by Cllr. Cuff and seconded by Cllr. Brand that the minutes be accepted as a correct record and were signed by the Chairman.

3. PCSO REPORT
PCSO Claringbould reported that crime figures were up since her last report. There had been a daytime burglary in Lower Road and incidents of anti-social behaviour in Kearsney Abbey: Police have been using CCTV footage from the Co-op store to try and identify people attending late night parties and find out where they are purchasing alcohol; there have also been 2 incidents of a suspicious male approaching women, Police have a good description but are looking for more sightings and information; and there have been occasional reports of a man camping in woods but there are no signs. PCSO confirmed that Kearsney Abbey is an alcohol prohibition area. Finally, there have been 2 calls about items being stolen from unlocked cars.
Chairman asked the PCSO whether Police response units are available at night and if they attend incidents at Kearsney Abbey. PCSO said they would try to respond if available. Chairman pointed out that calls to the police 101 telephone number are charged for. PCSO could not comment on this.
Cllr Mrs Horobin said that the country fayre banner had been vandalised. PCSO will speak to local people and said that it is important for people to report incidents. She was grateful for all information and reports received.

4. MINUTES ARISING FROM THE MINUTES

a) Lewisham Road trees
Chairman and Cllr. Dixon reported on a meeting with Kent Highways. KHS will carry out a utility services check on the proposed locations but there are services running under virtually all the proposed sites. New services (utilities etc.) mean that previous planting sites cannot necessarily be re-used. Chairman asked Councillors to let Cllr. Webb know of any other potential locations in River.

b) Gym equipment and grant
Clerk reported on responses received to the questionnaire. Cllr. Matcham said he was disappointed with the negative attitude of the Council. He said that the gym equipment at Whitfield was used daily and equipment is being installed in many other parishes. Chairman said that the conditions of grants were set by funding bodies and that the Council was trying to show that evidence of need is sufficient for a successful application. Cllr Mrs Horobin said that Northbourne had been successful in gaining grants for their facilities and that they were well used. Cllr. Leach suggested going ahead with grant applications based on current responses. Cllr. Webb proposed that application for grant funding go ahead. This was seconded by Cllr. Dixon and all agreed.
Cllr. Horobin asked about funding for picnic tables in the Recreation Ground and said he had hoped that they would have been in place by now.

c) Grit bins
Clerk reported on proposed locations for new grit bins. Cllr. Cuff will look for a potential location for the bin in the Hazeldown Close / Lyndhurst road area. A decision will be made at the next meeting. 

d) Maintenance of 'The Cut'
District Cllr. Beresford reported that maintenance for 'The Cut' was the responsibility of Kent County Council and that cutting back vegetation would take place in due course.

e) Jubilee Tree plaque
Chairman reported that the plaque had been reinstalled. A larger cage for the tree was still pending but this is due to be installed shortly.

f) River parking issues
Chairman reported that Kent Highways had said that the bus terminus is still classed as highway even though it is no longer used for buses turning round and that the Common Lane site is on too much of a gradient to be used for parking.
Cllr. Webb reported on responses from residents around the area of Valley Road and Common Lane to proposed double yellow lines around the road junctions. Reactions were both for and against with comments that there was no point unless parking restrictions were enforced. He also said that one resident of Valley road had complained about a teacher from the school parking across a driveway. Other people had said that there was also a problem on a Sunday with people attending services at the Methodist church. Cllr. Webb supported the suggestion that CEO's should attend outside schools at critical times. He also asked that we look at the idea of 'naming and shaming' and that number plates of offending vehicles should be recorded and passed on to DDC Parking Services.
Cllr. Dixon supported this and suggested that, at times each month, CEO's should attend each of the 53 schools in the District unannounced. He suggested joining with other Parish Councils to campaign for this to happen.
A member of the public suggested a petition be put together and sent to Dover District Council. Cllr. Matcham believed that this would have no effect and that the problems outside Lydden School were even worse than at River and suggested a part time village warden to advise drivers. Chairman reminded Cllr. Matcham that this idea had previously been discussed.
Dist. Cllr. Mrs Nicholas said that individual letters get more recognition than petitions and that there were not enough CEO's to cover all schools. She said that nearby schools suffer from the same problem and that schools have to take more responsibility themselves.
It was proposed by Cllr. Webb and seconded by Cllr. Dixon that a petition be put together. Cllr. Matcham voted against. All other Councillors were in favour. Cllrs. Webb and Dixon are to draft the petition.

5. PLANNING APPLICATIONS AND DECISIONS
a) TC/13/00398 | Works to one cedar: crown lift; crown thin by approx 10%; removal of second leader, subject to closer investigation | 47 London Road, River, Dover, CT17 0SG
b) TC/13/00067 | Treework in Conservation Area: Remove two Sycamore trees and one Beech tree | 9 Dourside, River, Dover, CT17 0UX

To note any decisions made:
a) TC/13/00046 | Notification of proposed tree works in a conservation area: fell group of Sycamore seedlings, works to one Lime, three Corsican pines, one Ash and one Sycamore | Crabble Mill and Mill Race, Crabble Road, River, Dover - no objections, work may proceed.
b) DOV/13/00276 | Conversion of garage to habitable room and erection of a single storey rear extension | 55 Deanwood Road, River, Dover, CT17 0NU - granted permission.

6. REPORTS

a) District Councillor
Cllr. Beresford reported that the drain at the bottom of Cowper Road was on the list of sites to be 'sucked out'. Also that a meeting was due to be held at the end of July to consider all the roadworks required.
b) Events Committee
Cllr. Brand reported that volunteers were available to help erect gazebos and move tables. Promotional materials had been received from Fields in Trust. Arrangements were all in hand and that all were welcome to come and help on the day. Cllr. Mrs Horobin added that monies raised paid for cost of arena events and the remainder goes back into the village.

Cllr. Matcham left the meeting at this point.

7. CORRESPONDENCE
a) Dover District Council
Clerk reported that correspondence had been received from Dover District Council asking if the Parish Council would like to purchase ownership of the strip of land at the back of the former bus terminus on the corner of Lewisham Road and Minnis Lane.
Cllr. Leach said that the maintenance of the area had been taken over by the Parish Council because it had become neglected. Chairman said that the area would only be of use if it could be used for a practical purpose which would benefit the village such as car parking. Cllr. Reeves reminded the meeting that there were other areas in the village also being maintained on behalf of other agencies. Cllr. Cuff suggested that we would need to check if there were any covenants on the land. Cllr. Dixon proposed that we reply to the offer asking if there are any covenants on the land or if it could be used for parking. This was seconded by Cllr. Webb. All agreed.

8. CLERK'S FINANCIAL REPORT
Statement of Accounts for June 2013 had been circulated. It was proposed by Cllr. Webb and seconded by Cllr. Brand that the report be accepted. Agreed.

14. ANY OTHER RELEVANT BUSINESS
Cllr. Reeves asked about replacing the goods vehicle warning sign in Crabble Road with a larger one. Cllrs. Nicholas and Beresford both said that the largest size and number of signs allowed are already in place.

Cllr. Webb said that there was a traffic congestion problem when ambulances needed to attend the Riverlea Nursing home due to the one-way system. He suggested that if the nursing home removed a fence panel it would allow ambulances to pull off the road. Chairman said that planning permission would be required as it would mean creating a new entrance to the highway. He will go and look at the situation.

Cllr. Dixon enquired about removal of the newspaper skip from the bus terminus to allow additional parking space. Clerk is to investigate.

Chairman invited members of the public to raise any relevant issues.

Pauline Eades asked for more clarification Kent Highway that creating more parking in Common Lane would be prohibitively expensive. She has received photos and reports from several residents that at times refuse lorries have been unable to get up common Lane because of parking.

Suggestions from the public regarding parking issues included: one way traffic on River Street; 'No HGV' signs in certain areas; parking on one side only of Valley Road; and increasing double yellow lines in certain areas.

Chairman responded that these were matters for Kent Highways to address and also a matter of enforcement.
Cllr. Dixon commented that there was no weight limit on the bridge crossing the river at Lower Road. It was agreed that Clerk should write to Kent Highways enquiring about this.

Jean Thomas said that large lorries have to use the grass verge opposite Meadowdene to get round the corner.

Cllr. Nicholas commenting on several issues raised: she said that there was also a skip outside Riverlea which may also prevent ambulances from entering; also that if the pavement were removed from the bus terminus and the land strip used for parking very few additional spaces would be created for the money spent. Also it would mean children walking in the road on their journey to school. She also pointed out that during the campaign to save the Recreation Ground everyone wrote letters and that this carried far more weight than a signature on a petition.

Meeting closed at 9.30pm

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MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 10th September 2013
At River Methodist Church

PRESENT: Cllr. C. Taylor (in the Chair), Cllr. B. Cuff, Cllr. D. Leach, Cllr. J. Reeves, Cllr. B. Brand, Cllr. N. Dixon, Cllrs. Mr. D. & Mrs. D. Horobin

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. P. Beresford, PCSO J. Claringbould

1. APOLOGIES FOR ABSENCE: Cllr. Webb and Dist. Cllr. S. Nicholas

2. MINUTES OF PREVIOUS MEETINGS OF THE PARISH COUNCIL
The minutes of the previous meeting held 9th July 2013 had been circulated. It was proposed by Cllr. Dixon and seconded by Cllr. Cuff that the minutes be accepted as a correct record and were signed duly by the Chairman.

3. PCSO REPORT
PCSO Claringbould reported that the priority this month was incidents involving vehicles. Four incidents had been reported involving theft of small items from unlocked cars at night along with another incident of damage. She advised people to make sure their cars were locked at night-time. There has also been one local burglary and one report of a back garden night prowler. PCSO has liaised with the Park Keeper at Kearsney Abbey over the holidays but there have been very few incidents of antisocial behaviour.

4. MINUTES ARISING FROM THE MINUTES
a) Lewisham Road trees
Following the site meeting on 18th June, Clerk has received a response from Kent Highways. They have received the final set of service and utility plans. The next step is to undertake an on-site scan to locate underground pipes and cables in the proposed area of Lewisham Road to determine if planting is theoretically possible. They will be in touch following the scan.
b) Gym equipment and grant
Cllr. Dixon reported that a package of equipment is now being considered for the Recreation Ground alongside outdoor gym equipment. This would include items such as a basketball hoop, outdoor table tennis and upgraded childrens' play equipment. This would bring the available facilities up to standard with those at other grounds in the district. Clerk is to meet with Lynn Brisley, DDC Community Engagement Officer, shortly to discuss funding applications.
c) Grit bins
Cllr. Cuff has undertaken a survey of all the grit bins in the village. Two of the KCC bins are missing. After discussion, the site of six new Parish bins was agreed as: Wingrove Hill, Lower Common Lane, Kingston Close, near to Meadowdene Residential Home, Chisnall Road and Westdean Close. Clerk is to ask KCC to replace the two missing bins and arrange for the purchase and install of the new bins.
d) Maintenance of 'The Cut'
District Cllr. Beresford reported that maintenance for 'The Cut' has taken place and she has requested that the area be cleaned down.
e) Strip of land at rear of former bus terminus, Lewisham Road
Clerk reported the DDC reply to a query regarding any covenants or restrictions on the land stated that none were known. After discussion, it was agreed that the offer of purchasing the land should be declined but the Parish Council will continue to maintain the land as before. Clerk is to write a letter.
f) Newspaper skip at former bus terminus, Lewisham Road
Clerk reported that the newspaper skips were put in place by DDC. We could ask for the skip to either be moved or removed. It was agreed that, in light of doorstep paper collections, the Clerk should ask for the skip to be removed in order to create more parking space at the former bus terminus site.
g) Lower Road bridge weight limit
Clerk has received a response from Kent Highways stating that the bridge had been assessed at 40T, was capable of carrying any road vehicle and did not require a limit placed on it for reasons of structural strength. However, the Council could apply for an environmental weight limit if it considered that the route was unsuitable for heavy goods traffic. Clerk was asked to investigate what restrictions might be available and how they would be enforced.
h) Parking issues and petition
Chairman reported that the petition has been going well and that the Council would draw it to a conclusion after any responses from an article in the 'Rivall'. Arrangements will then be made to present the petition to senior officers at DDC.
Chairman also reported on access arrangements to Riverlea Nursing Home as discussed at the July meeting. Staff at the home confirmed that ambulances attending usually park outside the second entrance allowing room for traffic to pass along Lower Road. The incident reported was probably a new driver. Also if the courtyard were cleared to allow space for ambulances then staff and visitors cars would need to park elsewhere and therefore add to the existing parking problems in the village.

 5. PLANNING APPLICATIONS AND DECISIONS
a) DOV/13/00694 | Conversion of garage to provide annex accommodation | 24 Badgers Rise, River, Dover, CT17 0TL - no objections
b) DOV/13/00687 | Formation of vehicular access | 110 Lewisham Road, River, Dover, CT17 0PB - no objections

To note any decisions made: There were none

6. REPORTS
a) District Councillor
Cllr. Beresford reported that three environmental enforcement officers had now started work and that nineteen fines had been imposed since 28th August including one at Kearsney Abbey. Chairman suggested that the location where fines had been incurred be given greater publicity to act as a deterrent. Cllr. Beresford will look into this. She reminded the meeting that roadworks on the A2 have begun leading to increased traffic through the town. Resurfacing of Lewisham Road outside the Athletic Ground would not take place until next year. Vandalism on fuse boxes along Crabble Meadows had left streetlights out. Work on the drain at the bottom of Cowper Road was being held up due to parked vehicles. Ultimately, the vehicles will be removed to allow work to proceed. Cllr. Beresford asked for a volunteer to attend the Neighbourhood Forum on behalf of the Parish Council. Chairman said he would attend for the ensuing year.
b) Events Committee
Cllr. Brand reported that the Country Fayre had been a great success making a profit of £1,429.35. Bank balance was now £2,370.67. A meeting of the events committee had taken place with new members now involved bringing new ideas. £700 would be available for grants to local organisations. Cllr. Cuff asked why so much was being retained. Cllr. Mrs. Horobin said the committee needed to retain a large balance as next year's fayre may involve higher spending on arena events and there would be a large commitment in the event of a 'washout'. Cllr. Leach proposed that a minimum of £1500 be retained to cover expenses. This was seconded by Cllr. Reeves and all agreed.

7. CORRESPONDENCE
a) Kent County Council - Streetlights
Clerk reported receiving a letter from KCC regarding the plan to switch off some streetlights at night-time. The only road affected in the vicinity was Whitfield Hill where lights would be switched off between midnight and 5.30am. As the road is outside the parish, and other Councils are already involved in lobbying, it was decided that no official response is required.

8. RECREATION GROUND CONTRACTS 2014/2015
Cllr. Dixon reported that the process of seeking applications for 2014/2015 maintenance contracts was in hand and ongoing.

9. CLERK'S FINANCIAL REPORT  - STATEMENTS FOR JULY AND AUGUST 2013
Due to a mistake on the part of the Clerk, the papers had not been printed and were not available. Therefore approval of the accounts would be held over until next month. Clerk was asked to circulate copies of the accounts to individual members.

10. ANY OTHER RELEVANT BUSINESS

Chairman asked if members were happy for him to attend the annual KALC Chairmans' Conference. All agreed.

A Wine & Wisdom evening has been arranged for Saturday 30th November at the Village Hall. This will be a fundraising event for the Events Committee with profits going to the grant fund available to local groups.

Cllr. Cuff noted that DDC were carrying out a survey of users at Kearsney Abbey. Survey forms can be picked up at the tearoom or filled in online.

Cllr. Horobin has been in touch with the R.S.P.C.A. about the possibility of having rescue swans from a sanctuary brought to the Crabble millpond. Discussions are ongoing.

Cllr. Mrs. Horobin said that foliage on the riverbank needs to be cutback in Lower Road opposite Crabble Lane as it is causing an obstruction to traffic. Dist. Cllr. Beresford offered to look into this.

Cllr. Leach suggested that a litter bin could be sited along Lower Road on the route from the Co-op store to Kearsney Abbey as there were none in the area. It was suggested that spare bins might be available from DDC as some had been removed from the town. Dist. Cllr. Beresford will look into this.

Chairman invited members of the public to raise any issues.

A question was asked about how many people showed interest in the outdoor gym equipment from the recent survey and also what the insurance liability was in case of anyone being injured whilst using equipment. Chairman replied that figures from the survey were not to hand but a substantial majority were in favour. Safety and insurance issues would all be thoroughly investigated during the decision making process. Cllr. Dixon said that the council wished to encourage use of the Recreation Ground by as many people as possible, especially young people.

In answer to a question regarding whether the Recreation Ground would continue to be locked at night, Chairman replied that it would.

Cllr. Dixon will look into the cutting of the hedge along the Recreation Ground boundary with Mannering Close following a question about the height of the hedge.

Chairman reminded those present about attending the Remembrance Service in November as this item was not able to be included in the 'Chairman's jottings' in this month's 'Rivall'.

Meeting closed at 9.15pm  

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MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 8th October 2013
At River Methodist Church

PRESENT: Cllr. C. Taylor (in the Chair), Cllr. B. Cuff, Cllr. D. Leach, Cllr. D Horobin and Cllr. Brand

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. S. Nicholas

1. APOLOGIES FOR ABSENCE: Cllr. Webb, Cllr. Mrs. Horobin, Cllr. Reeves and Dist. Cllr. Beresford

2. MINUTES OF PREVIOUS MEETINGS OF THE PARISH COUNCIL
The minutes of the previous meeting held 10th September 2013 had been circulated. It was proposed by Cllr. Cuff and seconded by Cllr. Brand that the minutes be accepted as a correct record and were signed by the Chairman.

3. MINUTES OF RECREATION GROUND MANAGEMENT MEETING
The minutes of the previous meeting held on 3rd September 2013 had been circulated to all Councillors and their contents were noted.

4. PCSO REPORT
There was no PCSO report. Chairman reported that the PCSO is changing and that the new person would be taking over later in the week.

 5. MINUTES ARISING FROM THE MINUTES
a) Lewisham Road trees
The on-site scan had been completed by Kent Highways and they had requested a site meeting to discuss the findings. Clerk is to arrange.
b) Recreation Ground Equipment Development
Clerk reported that the funding application to the Neighbourhood Forums for new tables and chairs was going forward to the Dover West 'You Decide' meeting on 23rd November. Clerk had also had a meeting with Lynn Brisley, DDC Community Engagement Officer regarding the project to update equipment available at the Recreation Ground. It was agreed that an on-site meeting be arranged with members of the Recreation Ground Committee to discuss the scheme with Mrs. Brisley. Clerk is to arrange.
c) Grit bins
Clerk reported that Kent Highways were in the process of approving the proposed sites for six new grit bins. Clerk is to action once approval is received.
d) Newspaper skip at former bus terminus, Lewisham Road
The skip has now been removed making additional parking space available at the site.
e) Lower Road - Environmental Weight limit
Clerk has received a response from Kent Highways. Environmental Weight Limits can have restrictions applying to weight, height, width or length, all enforceable by the police. However, KCC currently only has funding for new works that are deemed safety critical, which does not apply here.
f) Parking issues and petition
Following presentation of the parking petition to DDC on 30th September, it was reported that Community Enforcement Officers had attended the school. Chairman asked Dist. Cllr. Nicholas to check how many penalty notices had been issued. The petition will go before the DDC Scrutiny Committee on 15th October. Chairman will attend. Members of the public may attend but are not entitled to speak. Clerk was requested to find out more information about the meeting.

 

6. PLANNING APPLICATIONS AND DECISIONS
a) DOV/13/00758 | Erection of a detached garage | 136 Lower Road, River, Dover, CT17 0RW - no objections
b) DOV/13/00777 | Erection of a detached dwelling and construction of a vehicular access | 3 London Road, River, Dover - no objections

To note any decisions made: There were none

7. REPORTS
a) District Councillor
Cllr. Nicholas congratulated the Chairman on the presentation of the parking petition. She reported that CEOs had visited the school on Tuesday and that she had requested details of the number of penalty notices issued. DDC had been able to deploy CEOs more widely as more officers were now available. Cllr. Nicholas had noticed several streetlights out and had reported them. Also that the 'Historic Village' notice board needs attention. Cllr. Leach offered to clean it and report back on the condition. A possible replacement panel had been quoted several years previously as costing £500.
b) Events Committee
Cllr. Brand said there was currently little to report. The next meeting will be taking place in November. The invitation for local groups to apply for grant funding would be published in the next edition of 'Rivall'.

8. CORRESPONDENCE
None to report

9. CLERK'S FINANCIAL REPORT
Statement of Accounts for July and August 2013 had been circulated prior to the meeting. The accounts for September were circulated at the meeting. It was proposed by Cllr. Leach and seconded by Cllr. Brand that the report be accepted. Agreed.

10. RIVER DOUR MANAGEMENT
Clerk read out an email from Ray Newsam, Chairman of the River Dour Steering Group. The group is now a sub-committee of the Dover Society and has been awarded a Catchment Partnership for The Stour Catchment (includes Stour from Ashford to Pegwell Bay and the Dour) as part of a consortium led by the South East Rivers Trust and including the Kentish Stour Countryside Partnership, White Cliffs Countryside Partnership and the River Dour Steering Group. The main purpose of this is to implement the EU Water Framework Directive which aims to raise all water quality levels, at the moment The Dour is just moderate. The award includes some funding but much less than requested. There will be meetings of all partners this week to decide priorities. Chairman hoped that it may be possible to attract volunteers to help with river cleans, particularly in the upper stretches of the Dour. Clerk is to invite Mr. Newsam to attend the next meeting and update the Council.

11. MAINTENANCE OF VILLAGE PLANTERS
The maintenance of the three village planters was discussed. As there were no other offers it was agreed that Cllr's Mr. & Mrs. Horobin would continue to maintain the planters.

12. ANY OTHER RELEVANT BUSINESS
The Fields in Trust plaque was available to view. It was suggested that it be fitted on the front of the changing room building possibly with an event to commemorate it.
It was reported that the worst of the overhanging shrubbery on the riverside at Lower Road opposite Crabble Lane had been dealt with. More will be done when the vegetation has died back.

Chairman invited members of the public to raise any issues.  

The streetlights on Whitfield Hill have now been completely switched off and Cllr. Nicholas doubted that they would now be switched on again.

Cllr. Nicholas asked about having benches in the Recreation Ground in recognition of people who have made a contribution to the village. Chairman said that this could come within the wider scheme for improvement of facilities for the Grounds.

Mrs. Eades said that the greengrocers had been having problems with loading and unloading at the shop and that an application for an unloading bay had been turned down. Chairman said that if another application were made by the proprietor then the Parish Council would offer a letter of support. Chairman will liaise with Katie, the greengrocer.

Mrs. Eades also asked about a letter from Mrs. Stevenson to the Council regarding parking in Valley Road. Chairman said that the Council were looking into the possibility of double yellow lines on the junction of Common Lane and Valley Road to ease congestion for traffic turning the corner. Cllr. Leach suggested that a scheme be put together and that the Council should then seek the views of residents in the vicinity to see if it was acceptable. This was agreed. Chairman will action.

Chairman reported that advance bookings for the 'wine & wisdom' fundraising evening were good.

Chairman reminded the meeting that the annual Remembrance Service was on Sunday 10th November.

 Meeting closed at 9pm

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MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 12th November 2013
At River Methodist Church

PRESENT: Cllr. C. Taylor (in the Chair), Cllr. B. Cuff, Cllr. D. Leach, Cllr. J. Reeves, Cllr. B. Brand, Cllr. M. Webb, Cllrs. Mr. D. & Mrs. D. Horobin

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. S. Nicholas, Dist. Cllr. P. Beresford, PCSO N. Wehrle

1. APOLOGIES FOR ABSENCE: Cllr. Dixon

2. MINUTES  OF PREVIOUS MEETINGS OF THE PARISH COUNCIL
The minutes of the previous meeting held on 8th October 2013 had been circulated. It was proposed by Cllr. Cuff and seconded by Cllr. Brand that the minutes be accepted as a correct record and were signed by the Chairman.

3. PCSO REPORT
PCSO Wehrle introduced himself as the new PCSO for the area and reported on current issues in the village. There have been incidents of theft involving unlocked cars and garages. Local residents should be aware and secure vehicles and garages at night, especially in out the way locations. PCSO is aware of parking issues in the village and that DDC Community Enforcement Officers are currently low in numbers because of illness. There have been some reports of drug taking in Kearsney Abbey but no firm evidence. PCSO said he is looking for feedback from local residents and the Parish Council. Cllr. Webb suggested contact with the PCSO to bring him up to date with the current situation with parking problems.

4. RIVER DOUR STEERING GROUP
Ray Newsam spoke to the Council about developments with the RDSG. The group had previously existed as a forum for views on the river and to organise the river cleanups. It is now a part of the Dover Society and has been successful bidding for the Catchment Partnership as part of a group comprising RDSG, Kentish Stour Countryside Partnership, White Cliffs Countryside Partnership, The Dover Society & The Wandle Trust. £11,800 funding had been received for the full area. The purpose of the Catchment Partnership is to implement the EU Water Quality Directive and improve the water quality in the Dour which is currently moderate. Also to develop educational use, promote its heritage and seek funding along with other organisations, such as the Crabble Corn Mill Trust. Initiatives will include volunteer river wardens, fish passages on the weirs and the prevention of illegal fishing via a community angling group to find areas where fishing could take place legally. The group will be starting a 'Love Your River' campaign. There is also to be a bid for funding at the Neighbourhood Forum 'You Decide' event.
Chairman said the Parish Council will support the initiative. Cllr. Leach declared an interest in the matter through Chairmanship of The Dover Society but commented that £250 was already in the budget for the River Dour and proposed that this be granted to the River Dour Steering Group. This was seconded by Cllr. Webb, who also declared an interest as he was involved in the original establishment of the RDSG when part of Dover Town Centre Management. All agreed with the proposal. Cllr. Webb also commented that DDC have never enforced the riparian responsibilities of those living on the banks of the river to care for it up to the centre of the river.

5. MATTERS ARISING FROM THE MINUTES
a) Lewisham Road trees
Cllr. Webb reported on a meeting with Kent Highways, who had now agreed to have direct contact with the Parish Council regarding tree maintenance issues in River. KHS will now replace any planting which fails within a two year period. The scan for utilities was necessary because there is no map of utility installations. KHS has no powers to stop utility companies from laying pipes or cables. There is a Code of Practice but it is not a legal requirement and is being ignored in many cases. Hence, only two of the proposed five sites along Lewisham Road are suitable for re-planting. There is an opportunity now for community involvement as people can have trees planted in their front gardens if no on street places are available. KHS will advise us what species are available. Suggestions for potential planting sites are requested.
b) Recreation Ground Equipment Development
Clerk reported on the meeting with Lynn Brisley, DDC Community Engagement Officer. She said that if the Council wished to apply for funding it needed to show evidence of community interest in the proposed scheme. Before the scheme went forward, the Capel Parish Council had undertaken a door-to-door consultation of the village to see what facilities were wanted by the community and to get suitable evidence for funding applications. The process had also been successful in engaging the community with the scheme. Lynn has been given permission to get involved with our proposals and is happy to advise volunteers on how best to carry out a consultation survey. It was agreed that Clerk should liaise with Mrs. Brisley to carry forward the initiative.
c) Grit bins & waste bins
Clerk reported that sites for six new grit bins had been approved by Kent Highways and that the bins were on order. Clerk has yet to speak to DDC regarding proposed waste bins.
d) Report on parking issues and petition
Chairman reported on the situation with the parking petition and thanked Alan Shirley for his original suggestion to have a petition. Parish Councillors had attended a meeting of the DDC Scrutiny Committee where the petition had been considered. Recommendations went forward to a full DDC Cabinet Meeting & the proposal that parking attendants be allocated to work regularly at appropriate times in the vicinity of River Primary School in order to issue penalty notices to offending drivers, along with other measures, was agreed. Chairman thanked Councillors and members of the public for their support in this joint effort.

6. PLANNING APPLICATIONS AND DECISIONS
Chairman declared an interest in the following item as the property is next door to his.
a) DOV/13/00869 | Erection of a single storey rear extension and construction of a vehicular access and hardstanding | 93 Lewisham Road, River, Dover, CT17 0PA - no objections

To note any decisions made:
There were none

7. REPORTS
a) District Councillors
Cllr. Beresford reminded the meeting about the forthcoming Neighbourhood Forum 'You Decide' events. Also that there would be a free parking day in District Council car parks leading up to Christmas. The lights through the tunnel at Crabble Meadow were back on.
Cllr. Nicholas reported that an application for a replacement mobile telephone mast at the rear of River Court had not gone to the Parish Council for comments because it was to be installed outside the Parish boundary. She had argued at DDC Planning Committee that it should have done because it would have an effect on River residents. She also reported on other items: the big screen in the Market Square, Dover was being removed; trees at the rear of River School playground have been thinned to allow more light to local residents; the bus leaving River at 7.53am is oversubscribed and she is talking to Stagecoach about the possibility of having a double decker bus; she continues to report any streetlights that are not working. Cllr. Nicholas congratulated Crabble Corn Mill on their Halloween event and the activities arranged by the Co-op store.

b) Events Committee
Cllr. Brand reported that 13 stalls had already paid to attend the 2014 Country Fayre. The grant forms would be available shortly. Chairman congratulated the committee on their efforts.

8. CORRESPONDENCE
a) River Bowling Club
Clerk reported that a letter had been received from the River Bowling Club regarding a problem with the floors. Clerk has replied and is awaiting details as to the cause of the problem. 
b) 'Saving Visable Policing' Conference
Chairman reported receiving details of the 'Saving Visable Policing' Conference and asked if the Parish Council should be represented. Cllr. Webb suggested that a letter should be written and all agreed. Cllr. Webb and Chairman are to write the letter.
c) Letter regarding Recreation Ground lime trees
Chairman reported receiving a letter of concern from a member of the public regarding the condition of the lime trees in the Recreation Ground. Chairman has responded to the letter by telephone and reassured the gentleman that the trees had recently been surveyed, recommendations of works had been accepted and that these works were due to be carried out shortly.

9. CLERK'S FINANCIAL REPORT - STATEMENT OF ACCOUNTS FOR OCTOBER 2013 
The statements of accounts for October 2013 had been circulated prior to the meeting. It was proposed by Cllr. Leach and seconded by Cllr. Cuff that the report be accepted.

10. RIVER VILLAGE HALL 
A letter from River Village Hall Trust requesting financial support had been circulated to Councillors prior to the meeting. In addition, Chairman, Vice-Chairman and Cllr. Leach had been provided with copies of the Trust's current year accounts. As the Chairman of the Trust, Alison Dale was present she was asked to outline the request for funding. Grant funding was requested to replace internal roof tiles, which now need to be replaced as a result of previous damage to the roof. Only one quote was supplied as the RVH Trust had found difficulty seeking other local companies to do the work. Cllr. Leach suggested that the Council did not need to see additional quotes on this occasion. After discussion, a sum of £1,000 was proposed by Cllr. Webb and seconded by Cllr. Leach. After further discussion, Cllr. Mrs. Horobin proposed that £2,000 be granted. This was seconded by Cllr. Brand. The amended motion was put to the vote. All agreed. The first motion was withdrawn.

11. CITIZENS ADVICE BUREAU
In response to a previous suggestion that the Council might consider offering financial support to the Citizens Advice Bureau, Cllr. Cuff proposed this should be considered if a formal request is received. All agreed.

12. APPOINTMENT OF BUDGET COMMITTEE
It was agreed that the Budget committee would consist of the Chairman, Vice-Chairman, Chairman of the Recreation Ground Management Committee, Chairman of the Events Committee and Cllr. Leach. The date of the meeting was agreed as Tuesday 10th December 2013.

13. ANY OTHER RELEVANT BUSINESS
Chairman reported that he had spoken to Katie, the greengrocer, and said that the Council would support a future application for a loading bay if one was made.
Work on the Recreation Ground cottage was due to start this week.
The fundraising quiz evening was almost sold out.
Clerk reported that the Kent Association of Local Councils was holding its AGM on 23rd November and asked if any Councillors wished to attend. In view of the Council's bid for funding from the Neighbourhood Forum, no one was available.

Meeting closed at 9.30pm

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MINUTES OF A MEETING OF RIVER PARISH COUNCIL
Held on Tuesday 14th January 2014
At River Methodist Church

PRESENT: Cllr. C. Taylor (in the Chair), Cllr. D. Leach, Cllr. B. Brand, Cllr. M. Webb, Cllrs. Mr. D. & Mrs. D. Horobin, Cllr. Dixon

IN ATTENDANCE: Mr. A. Denyer (Parish Clerk), Dist. Cllr. P. Beresford

1. APOLOGIES FOR ABSENCE: Cllr. Cuff, Cllr. Reeves, Dist. Cllr. Nicholas & PCSO Wehrle

2. MINUTES OF PREVIOUS MEETING OF THE PARISH COUNCIL
The minutes of the previous meeting held on 12th November 2013 had been circulated. It was proposed by Cllr. Leach and seconded by Cllr. Brand that the minutes be accepted as a correct record and were signed by the Chairman.

3. MINUTES OF THE BUDGET COMMITTEE MEETING 10TH DECEMBER 2013 
The minutes of the Budget Committee Meeting held on 10th December 2013 had been circulated. It was proposed by Cllr. Brand and seconded by Cllr. Dixon that the minutes be accepted as a correct record and were signed by the Chairman.

4. PCSO REPORT
The PCSO had apologised for his absence and sent in a written report. This will be considered with Item 5d).

5. MATTERS ARISING FROM THE MINUTES
a) Lewisham Road trees
Clerk has received written confirmation and costs from Kent Highways for the two approved sites in Lewisham Road (outside Nos. 167 and 180) at £550.34 plus VAT each and also three other suggested locations on grass verges (outside 14 River Meadows, Westward Ho, Valley Road and 17 Chiltern Way) at £282.17 plus VAT each. The replacement tree for a failed planting opposite 29 Lewisham Road has also been confirmed and will be free of charge. It was agreed to go ahead with this scheme and that the choice of species from KHS was accepted. Cllr. Webb suggested two sites of former planting in Crabble Lane. He will identify the sites and pass the locations on to the Clerk. It was agreed that the payment be handled in two steps so as not to hold up the original scheme.
b) Recreation Ground Equipment Development & Village consultation
Clerk circulated a draft of the new questionnaire based on the model provided by Lynne Brisley, DDC Community Engagement Officer. Cllr. Leach reminded the meeting that this approach was a change to the previous policy of the Council. There was a query about whether there was a need for the amount of detail on the questionnaire. Chairman said that this model had apparently worked well when used at Capel-le-Ferne.
c) Grit bins & waste bins
i. Clerk reported that five new grit bins had been installed at agreed sites with one spare as there was already   provision at Chisnall Road. Kent Highways have given assurances that they will be filled by the end of the week.
ii. Clerk was awaiting news from DDC Waste Services as to whether a low cost replacement was available for the waste bin stolen from the Recreation Ground.
iii. Clerk provided costings received from DDC for a proposed new litter bin in Lower Road. After questions about whether the Parish Council should have to pay for this. Cllr. Beresford was asked to speak to DDC Waste Services about providing a bin.
iv. Chairman has received an email from DDC proposing to remove the dog waste bin next to the post box in Lyndhurst Road and replace it with a re-sited general waste bin. There were no objections to this proposal. 
d) Report on parking issues 
Chairman reported receiving a letter from Cllr. Collor, DDC Portfolio Holder for Access and Property Management, confirming that all recommendations made by the DDC Scrutiny (Policy & Performance) Committee, and subsequently agreed by DDC cabinet, have now been completed. Chairman also said that following reports to the Parish Council of parking problems in the Valley Road / Common Lane area, emails had been sent to Kent Highways. Following receipt of the standard rebuttal, a site meeting has been arranged with County Councillor Lymer this week to disuss the possibility of waiting restrictions. Chairman and Cllr. Dixon are to attend.
The written report from PCSO Wehrle also highlighted parking problems: whilst the majority of parents at the school park appropriately, a minority were still causing a problem. PCSO has been recording vehicle details and will see if special constables can assist with issuing penalty notices. The Headteacher has also agreed to send letters home to parents who have been identified as parking illegally. He also reported nearly being involved in a collision with a vehicle trying to turn up Common Lane on the wrong side of the road. The Co-op store have agreed to put up a customer parking sign to inform people of the available parking space at the rear of the store. There has also been a steep increase in thefts from motor vehicles. Reports have been received of two men in balaclavas trying the door handles of parked vehicles. During a routine check, PCSO found one in five cars either left unlocked or with high value items on display. He has been co-ordinating with Neighbourhood Watch along with leafleting and door knocking to reduce the problem.

6. PLANNING APPLICATIONS AND DECISIONS
Cllr. Leach declared an interest in the following item and did not vote on it.
DOV/14/00001| Erection of single storey side extension, River Methodist Church, Lewisham Road, River, Dover, CT17 0PP - no objections

7. REPORTS 
a) District Councillors
Cllr. Beresford reported that River School have agreed to re-advertise the post of 'lollipop' warden. Also that cameras are due to be placed down the drain at the bottom of Cowper Road to check that it has been cleared.
b) Events Committee
Cllr. Brand reported that all involved with the recent Wine & Wisdom evening were pleased with the event and that it had produced a profit of £316. Arrangements for the Summer Fayre are progressing and efforts are being made to have different attractions this year. Enquiries for grant forms are slow.
Chairman reported that another Wine & Wisdom evening is being organised for Saturday 4th October and that details will be advertised nearer the event.

8. CORRESPONDENCE
a) Lord Lieutenant of Kent - annual Civic Service
Clerk has received details of the annual Civic Service held by the Lord Lieutenant of Kent. It was agreed that this be passed on to Cllr. Cuff as he attended, along with Cllr. Reeves, on behalf of the Council last year.
b) Environment Agency regarding River Dour
Clerk has received an email from the Environment Agency detailing proposals to remove trees that are growing out of the brick retaining wall containing the River Dour, on Lower Road near Crabble Avenue. This was supported and Clerk was asked to reply accordingly.
c) Letter regarding litter and rubble at Ash Close
An email has been received complaining of litter and rubble around the footpath between Ash Close and Luckhurst Road. Chairman has visited the site and been in touch with DDC Waste Services, who are checking the ownership of the site with a view to clearance.
d) Letter from Environmental Crime Unit, Dover District Council
An email has been received from Paul Neagle, DDC Environmental Protection. He has asked to give a presentation at the next council meeting as part of the public consultation into proposed new dog control orders. This was agreed.

9. CLERK'S FINANCIAL REPORT - STATEMENT OF ACCOUNTS FOR NOVEMBER & DECEMBER 2013 
The statement of accounts for November and December had been circulated prior to the meeting. It was proposed by Cllr. Leach and seconded by Cllr. Brand that the reports be accepted.

10. BUDGET COMMITTEE PRECEPT RECOMMENDATIONS 2014/2015 
The recommendations for Recreation Ground Hire Fees for 2014/2015 were circulated. It was proposed by Cllr. Webb and seconded by Cllr. Mrs. Horobin that they be accepted.
Copies of the recommended budget and minutes of the Budget Committee Meeting had been circulated to Councillors prior to the meeting. Clerk offered explanation to the budget figures. A contingency figure to cover potential shortfall in case of reduced grant from DDC has been included. After discussion it was proposed by Cllr. Leach and seconded by Cllr. Webb that the recommendations be accepted. All agreed.

11. PURCHASE OF TABLES AND BENCHES FOR EVENTS
An estimate of the cost of purchasing 8 large tables, 4 small tables, 20 stacking benches and chairs at a cost of £2385 plus VAT was circulated. Chairman reminded the meeting that the Council had been unsuccessful in seeking funding through the 'You Decide' Neighbourhood Forums. Cllr. Brand said that if the tables and chairs were purchased it would mean that the events committee would no longer need to rely on borrowing from the school and the transporting them from school to the Recreation Ground. Also, if purchased, that they would be available to be loaned to other village groups. Cllr. Brand proposed that the equipment be purchased and this was seconded by Cllr. Dixon. All agreed.

12. ANNUAL PARISH MEETING TOPIC 
Chairman suggested asking Paul Neagle, DDC Environmental Protection Manager to give a presentation on the work of the Environmental Crime Team. Clerk is to contact him and ask.
It was reported that there were issues with the scheduled waste collections including proper notification of collection during holiday periods and cleaning up spillage after collections.

 13. ANY OTHER RELEVANT BUSINESS

It was suggested that the 'Historic Village' interpretation panel on the grass verge opposite Meadowndene Nursing Home was in poor condition and that a replacement could be afforded within the current year's budget. Clerk is to investigate. 

Chairman reported that an event to commemorate the fixing of the plaque confirming the Recreation Ground as a Queen Elizabeth II Field was to be held at 10.30am on Saturday 18th January. All Councillors were invited along with users of the Recreation Ground.

Chairman also reported two forthcoming seminars on Resilience and Reassurance in Local Councils and on Playground Management. These were noted.

It was also noted that Dover Athletic FC had started a training scheme for youngsters and had requested temporary use of the Recreation Ground but this clashed with the use by Dover Rangers FC.

Cllr. Leach suggested that the draft Emergency Plan be completed and it was agreed that this should be an agenda item for the next meeting.

Clerk reported receiving a telephone call regarding a proposal to open a pharmacy somewhere in River. The company had received permission but were now seeking premises.

Cllr. Horobin reported receiving information on new housing linked to the DDC Land Allocation Plan. Cllr. Leach said that consultation over the plan is continuing. Chair suggested liaising with Cllr. Beresford over the matter.

Chairman invited members of the public to raise any issues.

Caroline Fox Betts suggested that River was a large enough community to warrant a Doctor's Surgery. Chairman suggested that Mrs Fox Betts needed to test public support, possibly through the Facebook forum and an item in the 'Rivall' magazine. Dist. Cllr. Beresford suggested raising the matter at the next Health and Wellbeing Meeting.

Pauline Eades reported following a TIR vehicle through the village that was unable to turn into Valley Road from Common Lane due to parked vehicles and she said there was still potential for accidents. Chairman reminded that Parish Councillors are due to meet Cllr. Lymer this week and will do everything possible. The suggestion of a sign saying 'Unsuitable for HGV's' will be raised during the meeting.

Jean Thomas reported that, during recent storms, the new internal roof had once again been damaged by water.

Caroline Fox Betts said that the end of Beresford Road is in a poor state and is not suitable for vehicles. Cllr. Leach said that the Parish Council had paid for the concrete verge many years ago as the section of unadopted road is not owned by anyone. He offered to investigate whether there would be any objections to the erection of a bollard stopping traffic from going through.

Caroline Fox Betts said that owners of properties with riparian rights in Lower Road had seen insurance premiums increase due to flash flooding from coming of the hills in previous years. Some new residents are finding difficulty obtaining house insurance. Chairman said that residents need to speak to specialist consultants if they want their properties redesignated and that this is not something the Parish Council can assist with.

There was a suggestion that the survey on Recreation Ground facilities should also be online. Clerk will investigate.

Cllr. Beresford said that there will be a meeting on Thursday regarding feedback received from the 'You Decide' Neighbourhood Forum events.

Meeting closed at 9.35pm    

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