River Parish Council Council News Chairman's Jottings | Council Minutes

The Parish Council meets 10 times a year, usually on the second Tuesday of  each  month except for August and December.  The meetings are held at the Methodist Church in Lewisham Road and start at 7.30pm. All Parishoners are welcome to attend, however members of the public are not permitted to participate unless agreed by the Council. They are given time at the end of the meeting to ask any questions or raise issues about local affairs.  Notice of meetings and agenda are posted on the Parish Council notice board out side the Village Hall in Common Lane. CHAIRMAN'S  JOTTINGS, 31 October 2011 by Derek Leach, Chairman, River Parish Council It is mid October and our Indian summer is coming to an end and by the time you read this we may have had snow! Parish Council grants for village organisations Following the very successful fete we are inviting village organisations to apply for grants from the profit made. Please see details elsewhere in this edition of Rivall. Recreation Ground We are seeking a grant to replace the ancient, rusting Anderson shelter that is used for storage. If successful, we shall have an attractive brick built store. On 13 August the rec was transformed into an open air cinema with a free evening showing of ET. There were a few problems, but eventually the crowd enjoyed the film. We hope to repeat the event next summer, but at a time when the evenings get dark a bit earlier and to have some refreshments available. Diamond Jubilee Next year in addition to the July Fete and the September Scarecrow Trail we hope to celebrate the Queen's Diamond Jubilee in a suitable fashion on Monday 4 June. We have a few ideas, but if you have an idea please let any parish councillor know as soon as possible. Lower Road one way system At long last the Joint Transportation Board has given the go ahead for a one way system from the Dublin to the Co-op. Lewisham Road trees We have applied for grants to help pay for the replacement of six trees in Lewisham Road and have had an offer of financial support from Dover Rangers. Any more offers would be gratefully received however large or small. Crime and Antisocial Behaviour Our excellent PCSO continues to keep an eagle eye on antisocial behaviour and assists the police investigating crimes in the village. Please keep her informed of any problems. My jottings are short and sweet this time, but I must wish you a Joyful Christmas and a Happy New Year. Back to top of page This article also appears in the December 2011 edition of "RIVALL" the Village Magazine for River which is published by the Village Hall Trust. It delivered free of charge to every home in the village four times a year. Back to top of page Council Minutes 11th January 2011 8th February 2011 8th March 2011 12th April 2011 Annual General Meeting 10th May 2011 Annual Parish Meeting 10th May 2011 14th June 2011 12th July 2011 13th September 2011 11th October 2011 8th November 2011 MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 11th January 2011 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D Leach (in the chair), Mrs Reeves, Mrs Brand, Mrs Horobin and Messrs, Cuff, Taylor, Parkin, Horobin, Dixon, and Matcham Apologies: None. IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr S Nicholas, PCSO Janet Claringbold. 1         COUNCILLOR VACANCY The Chairman explained that it was the Parish Council's intention to wait until May's election 2011 to fill the councillor vacancy. However Mrs S Hills resignation was announced during the November 2010 meeting, which fell outside of the tolerance period, therefore the vacancy had to be advertised. An election was called but not contested and Mr Vic Matcham was duly appointed. The Chairman welcomed Mr Matcham to the Parish Council. 2          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the previous meeting held 9th November 2010 had been circulated. The minutes were proposed by Mr Cuff, seconded by Mrs Brand that these be accepted as a correct record and were signed by the Chairman.  3          MINUTES OF THE EVENTS COMMITTEE             No report. 4          Mr Zachary Cooke - Folkestone Film Factory, Film Festival Proposal. Mr Cooke explained that the Folkestone Film Factory is a non-profitable organisation, which has been running for 3 years. They would like to offer River Parish Council a free out-door film screening and are seeking permission from the Parish Council to use the recreation ground.  All films are aimed at families so nothing more than a PG will be screened. To manage the event qualified stewards and CIB registered first aiders will be on site.  Training will also be offered to local people who may wish to become involved as a voluntary steward. The Film Factory has its own public and employer insurance of £5m and £10m respectively. This is a great community event and should attract a vast range of ages from 6-60, all of whom can enjoy watching a film whilst having a picnic. A risk assessment will be provided and Lewisham Road/Dour Side and Mannering Close canvassed prior to the event. The PCSO and local emergency services will be informed. Posters will be displayed publicising that the event is for families with no alcohol allowed. A pre-screen film will reiterate this and also remind those in attendance to remove their rubbish and be respectful to the local residents. If it rains on the day the showing will still go ahead as the screens are waterproof. The Parish Councillors unanimously agreed to grant the Film Factory usage of the recreation ground, but have requested that the event take place on a Saturday. Mr Cooke will liaise with the Clerk. The Chairman thanked Mr Cooke for attending the meeting. The Chairman proposed that PACT should be taken before matters arising. This was unanimously agreed. 5          PACT PCSO Claringbold reported the following items: On the 16th November 2010 a warrant was issued at a property in Deanwood Road, which was being used for the cultivation of drugs. Two youths have been charged with possession after police found cannabis on their person. 11th November a male was arrested for the garden shed burglaries.  CCTV cameras have confirmed the identification of two males caught shoplifting in the Co-op. PCSO Claringbold urged the parish councillors to report the number plates of any speeding vehicles, Lewisham Road immediately. Speed guns will be used in the evenings to catch 'boy racers'. Help is needed from KHS and Parking Services to address the problem of parking outside of the primary school.  Anti-social behaviour has improved lately, however this will have been due to the cold weather. 6          MATTERS ARISING FROM THE MINUTES     (a)Lewisham Road Bus Terminus - KHS and Mr G Measy DDC have taken away the Parish Council's proposal to consider. No further news has been received. The Clerk will contact KHS for an update. (b)Mr Walton, Property Services - The Chairman has e-mailed Mr Walton and awaits a reply. (c)KHS Trial for Bagged Salt/Sand in parishes - Due to the salt/sand storage and management requirements recommended by KHS the Chairman decided to withdraw from the trial. Mr Taylor praised the Community Payback Team for their support and help gritting the bus stop and post office. (d)Member Community Grants - The Clerk has completed two further application forms for the bowls club retaining wall project, and has submitted them to Anne Charman, Community Engagement Manager, KCC. (e)Surface Water Management Plan - Due to the bad weather in December the Chairman was unable to attend the meeting. (f)Letter Mr P Francis - Mr Francis has confirmed that ' The use of a home for six or less people living together as a family unit does not require planning permission, provided they conform to certain requirements. This is known as Permitted Development. The use of 9 The Ridgeway fulfils the required criteria, therefore does not appear to require consent'. (g)Flyers - 500 flyers were distributed throughout the village encouraging parishioners to comment on the LDF Site Allocations Consultation Document. Local land has been offered as possible development sites additional to the current framework. The Parish Councils objections were raised and recorded during Novembers meeting.  (h)One-way System Lower Road - KHS will start public consultation at the end of January 2010. The consultation will last for three weeks. 7          PLANNING MATTERS: DOV/10/01096 -Change of use of lower ground floor to a non-residential education facility - Lower Ground Floor, Dour House, 45 London Road, River - River Parish Council objects to this application on the following grounds: ·Unsuitable business development in a residential area ·Inadequate Design and Access statement ·Insufficient parking ·Road and rail safety ·Potential disturbance to neighbours ·Lack of recreational facilities for 10 children These objections were proposed by Mrs Reeves, seconded by Mrs Brand and unanimously agreed. DOV/10/01003 - Installation of replacement windows - 22 Redlands Court, London Road, River - No objection DOV/10/01010 & DOV/10/01011 - Outline planning application for the construction of up to 1400 residential units & new community hub/district centre - Whitfield Urban Extension, Whitfield. The parish council made comment on the following areas - Property design and setting, Retail assessment, Community hub and Traffic (report attached) To note decisions made by DDC: None 8          REPORTS  Dist Cllr S Nicholas reported that a new bus shelter will be erected opposite the Railway Bell public house, London Road. Work on the new Doctors Surgery has started. Dist Cllr S Nicholas will contact KHS enquiring if they would consider installing a new salt bin at the bus terminus, Lewisham Road. Dist Cllr Nicholas will also establish when the current bins are being re-filled. Dist Cllr Nicholas felt strongly about supporting the Crabble Corn Mill and awarding them an annual grant.  The Chairman explained that he has contacted Mr H Reid to clarify if a grant would be used for their running costs or a capital project. Once this information has been received their application will be considered, taking into account the Parish Councils own financial position.  KCC has announced that the Freedom Pass will increase to £100 this year and that OAP's cannot travel before 9.30am when using their concessionary bus pass. 9          CORRESPONDENCE NALC  - Parish Councils to be freed from archaic payment rules - 9,000 Parish Councils will be freed from old fashion rules, which force them to use out-dated payment methods such as cheques, so that they can make faster and easier payments. This comes as part of the Coalition Government's drive to cut unnecessary red tape. The new changes will come into force in 2011. NALC - Responsibilities for clearing snow and ice on highways - To be distributed with the circulated correspondence.  DDC - Open Golf - DDC are currently in the final stages of planning the Open Golf event 2011 and are now looking at the impact in the East Kent area. No concerns were raised. DDC - District Street Lighting - This item will be deferred to the next meeting. The Lord Lieutenant of Kent - Mr V Matcham has agreed to attend on behalf of the Parish Council. 10         Recommendations Budget Committee - Precept 2011/12  The budget committee recommended an increase of 5% to £66,403. This would mean a Band D household would go up by £1.75 per year. The Chairman asked the Parish Councillors if they accepted this recommendation. It was proposed by Mr Cuff, seconded by Mrs Brand and unanimously agreed. Mr Matcham raised concerns about Crabble Corn Mill and the cost of the recreation ground. The Chairman invited him to present suggestions for savings at the next meeting. 11        CLERK'S FINANCIAL REPORT The statement of receipts and payments for November 2011 were presented to the Council. It was proposed by Mr Parkin and seconded by Mrs Brand that the report be accepted and this was carried.  The statement was then signed by the Chairman. 12        ANY OTHER RELEVANT BUSINESS Two topics for this years AGM were suggested - Waste Management System Proposal and how it will work and the Governments New Localism Bill. This item will be deferred to the next meeting. Mr Matcham informed the Parish Councillors that the CTI are introducing a new scheme aimed at young unemployed people to help them find work. They will work a total of 27 hours per week and earn £150. Mr Matcham asked that the Parish Councillors to consider participating in the scheme. The Events Committee will decide on a themed event for the Queens Jubilee 2012.  Mrs Horobin has asked if a new grit bin could be purchased for the village. The Clerk will clarify how much they cost and report back at the next meeting. A parishioner raised her concerns regarding the number of cars for sale parked in a lay-by and on the pavement, London Road, River. The Clerk will speak to PCSO Claringbold. 13          CLOSED SESSION The Clerks annual salary was discussed. Having reached the maximum provided by her contract it was proposed by Mrs Reeves, seconded by Mr Taylor that subject to continued excellent performance the Clerks pay scale should be extended by three annual instalments (points 23-25) to the maximum of the LC1 scale, moving to point 23 from 1st April 2011. This was unanimously agreed. The Chairman closed the meeting at 10.10pm  Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 8th February 2011 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D Leach (in the chair), Mrs Reeves, Mrs Brand, Mrs Horobin and Messrs, Cuff, Taylor, Parkin, Horobin, and Matcham Apologies: Mr Dixon IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr S Nicholas, PCSO Janet Claringbold. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the previous meeting held 11th January 2011 had been circulated. The minutes were proposed by Mr Parkin, seconded by Mrs Brand that these be accepted as a correct record and were signed by the Chairman.  2          MINUTES OF THE EVENTS COMMITTEE Mrs Brand reported that the Events Committee has purchased three gazebos for this year's summer fayre. Their next meeting will be held on Tuesday 1st March. Grant applications will be discussed and recommendations presented to the full Parish Council. 3          MATTERS ARISING FROM THE MINUTES    (a)Lewisham Road Bus Terminus - Mr Tony Jenson has confirmed that Kent Highway Services do not have any available funds at present for any further revision of the westbound bus stop at Lewisham Road. The recent alterations at this location have effectively improved access to the bus service and further revision is not seen as necessary, especially considering the suggested changes would be costly as they would require relocation of a lamp column and drainage. If funding were to become available for further bus stop improvements in the Dover District, it is quite likely that Stagecoach would prefer the funds spent elsewhere so as to improve access to services for as many customers as possible. (b)Mr Walton, Property Services - The Chairman has e-mailed Mr Walton and awaits a reply. (c)Grant - Bowls Club Retainer Wall Project - Anne Charman, Community Engagement Manager, KCC, has confirmed that £2,024 has been recommended by the Local Schemes Grant Committee. The application now has to go to the cabinet for final approval. (d)Film Festival - Mr Z Cooke has now confirmed that a film screening will take place on Saturday 13th August 2011. The Parish Councillors unanimously agreed that this date was acceptable. (e)One-way System Lower Road - The public consultation will be complete on Friday 11th February 2011, however KCC are still waiting for all public services to reply. They have had a mixed response from local parishioners and as a result will have to take this application to the Joint Transportation Board for a decision. The next meeting of the JTB will be held on 21st April 2011. (f)Grit Bin - The Clerk informed the Parish Councillors that the cost of a small grit bin, 7 cu ft retails at £240 + Vat and a large grit bin 14 cu ft £290 + Vat. Mr Cuff pointed out that additional grit bins had not been included within the 2011/12 budget. Mrs Horobin asked if it would be possible to purchase three bins for the Ridgeway Area. It was proposed by Mrs Reeves, seconded by Mr Cuff that one large grit bin be purchased annually for the next three years. The Chairman asked Mrs Horobin to let the Clerk know which locations the new bins are required. The Chairman then read an article from the SLCC regarding the advice provided by the Government in the event that Parish Councils took it upon themselves to clear snow or ice from the highways. Approval from the Highways Agency must be sought first and carried out by experienced contractors with their own public liability insurance. It was agreed that in future if the paths within the recreation ground become icy and dangerous, the recreation ground will be kept locked and temporary notices erected on the gates to inform parishioners. (g)DDC Street Lighting - In view of immense budget pressures that the council now finds itself under in the current economic climate all expenditure is being reviewed. Options are being investigated by Dover District Council to reduce street lighting costs. The Chairman has asked that Mrs Mummery, DDC be contacted to establish which lighting within the village is owned by DDC. This item will be discussed again at the next meeting. (h)Recreation Ground Savings - Mr Matcham presented a number of money saving ideas to try and reduce the recreation ground expenditure. He asked that the following suggestions be considered: ·The recreation ground be sold for development ·Turn the top end of the playing field into a car park ·Offer the bowls club and tennis club the chance to buy their courts/green ·Let the clubs take over the maintenance themselves, with the possibility of providing them   with grants to help with running costs. ·Increase the usage of the facilities by approaching local schools/clubs. ·Look into a flood lit all weather pitch ·Install a running track around the parimeter. The Chairman informed Mr Matcham that an all weather pitch had been investigated and 60 objections were raised by local residents. Permission would not be granted for flood lighting as the ground is situated within a conservation area. The ground is for general usage not just for sports users, and although there is an annual net lost of £28,000 sports users are already heavily subsidised and could not afford large fee increases. After much debate it was agreed that the recreation committee would consider the suggestions for sports users to manage the whole recreation ground or their own sports. 4          PACT PCSO Claringbold reported that there has been three anti-social calls in the last month. Two of these calls took place between 10.30pm- midnight after her shift had ended, and were reported to the police task team. A white L registration van has been seen stealing fuel from vehicles parked along Beresford Road. The school parking is still an ongoing issue and has been reported to the parking services team. PCSO Claringbold will arrange for cover on the day of the Film Festival in August, as she will be on annual leave. 5          PLANNING MATTERS: DOV/11/00012 - Erection of a single storey front extension - 19 Coxhill Gardens, River - No Objection DOV/11/00028 - Erection of a pair of semi-detached and a detached dwelling together with construction of a vehicular access - River garage, River Street, River River Parish Council raised strong objections to the third detached dwelling on the following grounds: oFlood Risk oBackyard Development oDensity oProposed access to the detached property oLoss of two parking spaces on Common Lane due to the property access oThe Village Hall would lose their emergency exit/disabled access. River Parish Council raised no objections to the erection of a pair of semi-detached dwellings on the condition that there is a planning gain for the Village Hall. The Village Hall has no car park of its own, and both the Village Hall Committee and the Parish Council have wished for many years that the plot behind the hall be used for such a project. Therefore, the developer donating the land as a condition of planning approval would provide a car park for the convenience of users to the hall. DOV/11/00067 - 25% crown reduction to one London Plane Tree - 2 Riverdale, River - No objection KCC/DO/0043/2011 - DDA compliant access improvements and the replacement of perimeter fencing, including vehicular and pedestrian gates - River Primary School, Lewisham Road, Dover, Kent.  Overall no objections, however the Parish Councillors requested that KCC consider the appearance of the perimeter fencing and would prefer the colour to be green in line with other fencing and bus shelters throughout the village rather than the proposed blue. To note decisions made by DDC: DOV/10/01033 - Installation of replacement windows - 22 Redlands Court, London Road, River - Granted 6          REPORTS  Dist Cllr Nicholas will raise her objections over the planning application for a detached dwelling, River Street. This will be sufficient for the application to go to the Planning Committee. Dist Cllr S Nicholas recommended that a member of the Village Hall Committee address the DDC Planning Committee. The visitor information centre located at Maison Dieu Hall will be transferred to the Dover Museum. Dist Cllr Nicholas has received negative feedback regarding the new bus shelter recently installed on the London Road. The glass has been positioned at the back, and does not protect commuters from the elements and dangerous vehicles. Dist Cllr Nicholas believed that if the sports users were given the opportunity to take over the maintenance of the recreation ground for their specific areas then they might feel they have a right to start restricting its usage. Conditions would have to be enforced. Dist Cllr S Nicholas will contact KHS enquiring if they would consider installing a new salt bin at the bus terminus, Lewisham Road, and also establish when the current bins are being re-filled. 7          CORRESPONDENCE River Woodpeckers Cricket Club - The recreation committee agreed at their last meeting that the Woodpeckers should pay a set annual fee per season in line with the tennis club. This decision was taken due to only six games being played and paid for this year although 13 wickets were provided in line with the current maintenance contract. The club has decided not to continue playing at the River Recreation Ground, and will join forces with Nonington cricket club. DDC Dover Draft Local Development Framework: Draft Addendum to Affordable Housing SPD for Public Consultation. - The adoption of the Core Strategy in February 2010 has reduced the threshold for the provision of affordable housing. In line with Policy DM5, it is now a requirement for all schemes of 5 units or more to make a provision for affordable housing. This letter has been noted. The Lord Lieutenant of Kent - Mr V Matcham has received his tickets and will attend on behalf of the Parish Council. 8         Recreation Committee meeting Date - The next meeting has been planned for Monday 21st February 2011, 2pm at the recreation clubhouse. 9         AGM Arrangements 2011 - Miss Pile, DDC & Mr Reid have agreed to attend this year's AGM and will deliver speeches on the new Waste Management System Proposal and the Crabble Corn Mill. 10        CLERK'S FINANCIAL REPORT The statement of receipts and payments for December 2010 were presented to the Council. It was proposed by Mr Parkin and seconded by Mrs Brand that the report be accepted and this was carried.  The statement was then signed by the Chairman. Mrs Reeves proposed that a grant of £100 be given to the Village Hall as a contribution towards the Rivall. Mr Taylor seconded this. It was unanimously agreed that a new minute binder be purchased at a cost of £60.  11        ANY OTHER RELEVANT BUSINESS The Chairman informed the Parish Councillors that with the elections coming up in May, committees would be sorted out later in the year. The Chairman also asked the parish councillors to let him know after the meeting if they intended to stand. Mrs Reeves has contacted KHS and reported a storm drain on Lewisham Road that is full up with mud. KHS will attend the site between January - March 2011. Mrs Brand asked if Mr Wright could keep an eye on the pathways in the recreation ground, as they have become slippery as a result of the wet mud. Mr Matcham has asked that 'Save our Streets' be included on the next agenda. The Chairman closed the meeting at 9.15pm  Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD on Tuesday 8th March 2011 AT THE METHODIST CHURCH at 7.30pm. PRESENT: Mr D. Leach (in the chair), Mrs Reeves, Mrs Brand, and Mrs Horobin: Messrs Cuff, Taylor, Parkin, Horobin, Dixon and Matcham. IN ATTENDANCE: Dist Cllr S. Nicholas, PCSO Janet Claringbould. 1.   APOLOGIES FOR ABSENCE Mrs J. Coulson-Wright (Parish Clerk). It was agreed to arrange for some flowers to be sent, Mrs Reeves to do this.    Cllr. Taylor agreed to minute the Meeting. 2.   MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The Minutes of the previous Meeting held on 8th February 2011 had been circulated.  It was proposed by Mr Matcham and seconded by Mr Parkin that these be accepted as a correct record and they were signed by the Chairman. 3.   EVENTS COMMITTEE Mrs Brand reported that a Meeting of the Events Committee had been held recently to discuss grant applications received and the following proposals were submitted: a)River School (£250 for raised beds for fruit and vegetables).  Agreed. b)Scouts (£100 towards new roof for hut).  Agreed but proposed by Mr Cuff and seconded   by Mr Parkin that this to be withheld until whole scheme is fully funded (believed to be £3500). c)Crabble Corn Mill (£175 for bridge repairs) Agreed.  Mr Matcham pointed out that other urgent work needs to be done to avoid closure and added that he has suggested alternative possible sources for funding. d)River Village Hall (£175 for a cooker). Agreed. e)Brownies (£100 for purchase of badges).  Agreed. 4.   MATTERS ARISING FROM THE MINUTES (a)  Mr Walton, Dover DC Property Services - still no response.   (b)  Local Scheme Grant 1010/11 - Reply awaited for River BC retaining wall. (c)  Grit Bin - Mr and Mrs Horrobin advised that junction of Crabble Lane and The Ridgeway would be preferred location. (d)  Street Lighting - Identification of Dover DC lights awaited. (e)  Recreation Ground savings - Chairman advised that Mr Matcham`s suggestions presented at the last Meeting had been considered by the recreation committee but regrettably found to be impossible to achieve. Mr Matcham thanked the Chairman adding that somebody needs to take some responsibility for the costs incurred for example a Bowls Club buy- out?  The Chairman pointed out that no sports ground makes a profit Mr Matcham then suggested that volunteers (unpaid?) could possibly undertake some work. The Chairman replied that a schedule of suitable work for volunteers could be prepared but pointed out that much of the work involved was of a specialist nature and we would not want to lose sports users.    (f)  Save our Streets - Mr Matcham stated that there was not much rubbish about in his view but some signs were a bit shabby, for example at the Lower Road corner near Kearsney Abbey.  The Chairman agreed that a letter could be sent to enquire about replacement lamp standard and chevron sign. Mr Matcham also suggested that some more attractive signs for the proposed Lower Road one-way extension although the Chairman pointed out that the additional coat would presumably have to be met by River PC. Further comments were also made about wheelie bins and refuse sacks. 5.   PLANNING MATTERS 113 Lewisham Road (Proposed 1st Floor extension) - no objection. Kingston Close  (Proposed felling of 3 sycamore trees) - no objection. Mr Horrobin enquired if it these might be replaced with flowering cherry trees but it was pointed out this would be inappropriate due to the location.  Mill Race/river (Proposed pollarding of 20 lime trees) - no objection.    River School (Proposed amended access) - there was some discussion about the colour of the proposed railings.    6.   PCSO MONTHLY REPORT PCSO Janet Claringbould reported on the following matters: (a)  Fishermen - warning letters sent in two cases. (b)  Erratic Driving - written warning issued on 12 February. (c)  Cocaine - Warrant issued at Minnis Lane house.  (d)  Lower Road speeding - check carried out on 25 February, to be repeated. (e)  Scrap Dealer - unlicensed dealer in area.  (f)  Co-op thefts - 3 males involved with theft of goods valued at £127. (g)  Milk theft - at upper Lyndhurst Road being investigated. (h)  Anti-social behaviour - some minor incidents.  (i)  REC. Changing Rooms - thefts reported during football matches. (j)  Buckland Church/Crabble Avenue tunnel - Community Payback cleared       rubbish and graffiti.  Further incidents often follow in River itself.  (k)  River School parking - continues to cause problems. 7.   REPORTS Dist. Cllr Sue Nicholas reported on following matters: (a)  School fencing - discussions held with headteacher. (b)  Dover DC Budget Meeting - held last week.  Various proposals for        savings being considered with Shepway DC including shared chief exec. (c)  School parking - getting worse, many `disabled` badges now appearing. (d)  TIR lorries - contact with Poulton Close businesses being considered to        seek co-operation to reduce number of delivery lorries in River. (e)  Planning Applications - DDC have published suggestions to reduce       applications going to Planning Committee.  Comments by 14 March. (f)Local events & grants - In Cllr. Nicholas` view River VH and Crabble       Corn Mill were more in need of funds than River School. (g)  Chilton Way Bench - Now repainted. (h)  Neighbourhood Watch signs - Could these be out of date? Roger Reeve to        be contacted. The Chairman enquired if there were any questions in response to which Mrs Reeves suggested that regarding Item (d) a larger sign in Crabble Road to direct TIR lorries along Crabble Avenue towards Poulton Close would be worth considering. 8.   CORRESPONDENCE (a)  River Village Hall - Acknowledgement of £100 donation to Rivall.  (b)  Minnis Lane resident - objection to any part of recreation ground being       used as a car park as reported in local press. (c)  Red Cross - Seeking volunteers.  Jean Hoynes (Rivall) to be contacted. (d)  Kent Police - letter asking if River PC could pay all of PCSO`s salary.        Chairman replied after contacting as many councillors as possible.         Agreed PC to stay with 50% contribution.  (e)  Forthcoming PC Elections - Letter from DDC outlining proposed        arrangements had been forwarded to councillors.   (f)Crabble Corn Mill - letter seeking grants from River PC read by Chairman who pointed out   that any decision would require an item to be placed on the Agenda for a forthcoming Meeting.  However it was agreed that a preliminary discussion should take place. Request was for (1) a grant to help with running expenses either a single one-off grant or an annual grant; (2) a grant towards cost of repairing bridge floor costing £2500.       Copies of two previous year`s accounts enclosed (last year`s not yet ready)        In response to a query about CCM`s hydro-electric scheme Mr Matcham       stated that he had been requested to discuss this with them.  He said that       the installation was obsolete and too small to be of any commercial value.       The Chairman reminded the Meeting that River PC`s funds were rather       low having made contributions towards the cost of replacement railings in       Lewisham Road and the Lower Road one-way extension adding that it       might however be possible to help in due course in the event of:       -  the forthcoming election being `uncontested`,       -  the one-way extension possibly being shelved by KCC, or       -  reduction in recreation ground costs following withdrawal of  Woodpeckers CC. Mr Matcham acknowledged that this matter may therefore have to be held over until after the forthcoming election. Mrs Reeves agreed that River PC can`t help at the moment. The Chairman suggested that £500 on account might be possible but any annual grant would have to be subject to village approval. Mr Horrobin enquired if the Mill cottages could be better utilised. Mr Taylor explained that various options for the cottages had been examined but lack of funds was the stumbling block..  Mr Horrobin also enquired about the Harbour Boat/Bus Tour operator.  Mr Taylor explained that he believed that the operator was already involved. Mr Matcham said that he was in discussions with CCM and the Harbour Boat/Bus Tour Operator and mentioned the Yellow Brick Road.  He also stated that the cottages had been looked into and that a buyer was interested. Agreed - Item to be placed on Agenda for next Meeting to discuss:          -  annual grant for 2012/13 onwards to be put to AGM in May.          -  essential bridge repairs with the possibility of a grant of £500 on account. 9.   STANDING ORDERS Recreation and Planning Committees.  Agreed leave until next Meeting due to uncertainty. 10.   CHAIRS - RECREATION GROUND The Chairman advised that enquiries had revealed that the orange plastic chairs in the Meeting Room belonged to the Woodpeckers Cricket Club who were making arrangements for their removal. Replacement chairs may have to be purchased later. 11.   CLERKS FINANCIAL REPORT Subject to clarification of certain figures it was proposed by Mrs Brand and seconded by Mr Parkin that the Report be accepted and this was carried. 12.   ANY OTHER BUSINESS (a)Wedding Fayre - The Chairman advised that an enquiry had been received from a Company who wished to stage this at the Recreation Ground on Sunday 4th September.  Two large marquees would be erected and it was hoped that refreshments could be provided at Crabble Corn Mill. There was a possibility of a clash with a football match although it was hoped that this could be avoided by discussion with the club. Some discussion followed about the fee that could be charged, figures of £500 and £1000 being mentioned.  It was suggested to ensure that the fee was paid in advance.  Mr Matcham agreed to do some checking on the fee that could be charged. An indemnity deposit to cover any ground damage would be needed as well as public liability insurance. Mr Taylor raised the question of car parking. Mrs Thomas pointed out that there were security issues with marquees. (b)  Benches in Recreation Ground - Some local residents in attendance raised concerns about the proposed location of benches.  It was claimed that problems with noise and verbal abuse continue and suggestions were made about alternative locations for the benches. Agreed that the recreation ground committee consider this further.   (c)  Storm drain in Lewisham Road - Mrs Reeves said this had been cleared. (d)  45 London Road  - With reference to this Mrs Reeves stated that a large house in Cowper Road had recently come on the market. (e)Rubbish removal - Mr Matcham raised the possibility of volunteers removing rubbish dumped in various places. The Chairman stated that liabilities would have to be checked first. A local resident in attendance pointed out that this could be very dangerous in some places for example in Alkham Valley Road. The Chairman closed the Meeting at 9.45pm Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 12th April 2011 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D Leach (in the chair), Mrs Reeves, Mrs Brand, Mrs Horobin and Messrs, Cuff, Taylor,  Horobin, Dixon and Matcham Apologies: No apologies.  IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr S Nicholas, PCSO Janet Claringbold. As the nominated Parish Council candidates did not exceed the number of vacancies, the Chairman congratulated the existing Parish Councillors who will be declared elected as soon as possible after the latest time for the delivery of withdrawals. DDC has also confirmed that River Parish Councils election was uncontested.   The Chairman informed the Parish Councillors that Mr R Parkin has resigned. A letter will be sent thanking Mr Parkin for his contribution. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the previous meeting held 8th March 2011 had been circulated. After a few amendments the minutes were proposed by Mrs Reeves, seconded by Mrs Brand and accepted as a correct record and were signed by the Chairman.  The Chairman thanked Mr Talyor for taking the minutes in the Clerks absence. 2          MINUTES OF THE EVENTS COMMITTEE Mrs Brand reported that the majority of stallholder tickets have been sold and there are only a few plots remaining. The ever-popular dog show has been organised again for this year's event. Mrs Brand explained that Parish Councillors who have offered their support to set up the stalls, tables, chairs and gazebos would be needed from 6am on the morning of the fayre. Mrs J Thomas will hand out raffle tickets at the end of the meeting for Parish Councillors to sell. 3.          RECREATION MINUTES 21ST FEBRUARY 2011 The recreation minutes were noted. 4.          MATTERS ARISING FROM THE MINUTES    (a) Mr Walton DDC Property Services - The Chairman has spoken to Gillian Clayton, who explained that the Events Committee would need to put their advertisement on the DDC Community Events Website. The advert is then picked up by the BBC and then displayed on the big screen in Dover. Mrs Horobin informed the Parish Councillors that she had already followed this procedure but their advert had still failed to be broadcast. The Chairman suggested that perhaps Dist Cllr Nicholas could become involved. PACT - The Chairman proposed that PCSO Claringbold report be taken early. PCSO Claringbold has been investigating a 'hate crime' encounter also known as bias-motivated crime, which has taken up all of her time. After much covert surveillance a youth was arrested on 27th March for criminal damage to a property in the village. Since the last meeting two-speed checks have been carried out but no tickets were issued. PCSO Claringbold accompanied the police bike team targeting nuisance bikes however none were found. The Chairman asked if an investigation could be carried out regarding the recent theft of the war memorial plaque from St Peter And St Pauls Church. Beware of a company called DI Drains who have been reported to Trading Standards. They are targeting the elderly asking for payment for works that have not been carried out. The Chairman also asked PCSO Clarigbold to keep an eye out for children picking tulips and daffodils in Kearsney Abbey and from residents' gardens. This was a particular problem on Mothering Sunday. (b) Local Schemes Grant 2010/11 - The Clerk has returned the formal acceptance letter and awaits a bank remittance for £2,024. Mr J Hill will commence constructing the retainer walls in the bowls club on Tuesday 26th April. The total cost of the project is £2,600. The bowls club have agreed to make up the difference. (c) DDC District Street Lighting - A three page list detailing hundreds of identified light columns has been received from DDC. The Parish Councillors agreed that they would wait for further communication before pursuing this matter further. (d) Lower Road - Replacement Lamp & Chevron Sign - The lamp will be replaced on the 6th May 2011. KHS will investigate replacing the damaged chevron sign and report back with a decision. (e) Signage, Crabble Road for TIR Lorries.  - KHS has placed an order for a new sign. (f) Crabble Corn Mill Essential Bridge Repairs Grant - The Chairman reported that as this year's election was uncontested the money set aside could be used as a one off payment to support the Corn Mill's essential bridge repairs. Mrs Reeves was happy to support and propose a grant of £2,000 on condition that the Parish Council receives clarification of the actual works required, plus two further quotations.  Mr Taylor seconded this proposal. The Clerk will write to Mr Reid. (g) Crabble Corn Mill Annual Grant - Mr Matcham recommended that the Corn Mill be given an annual grant of £1,000 towards their running costs. This would equate to a 1.5% increase on next years precept. The Chairman explained that parishioners would need to be consulted first at the APM in May, before a final decision could be reached.  This was unanimously agreed.  Mrs Horobin suggested that other village organisations like the village hall might also benefit from a similar grant. Miss Dale, Chairman of the village hall advised the Parish Councillors that there are some structural works that require attention. Mr Taylor suggested that if the village hall were to apply for a grant it would be a one off payment rather than an annual grant. (h) Wedding Fare - No further contact has been made. No further action. 5          PACT Taken earlier. 6          PLANNING MATTERS: DOV/11/00182 - Installation of 3 replacement windows. Location - 24 Redlands Court, London Road, River. No objections DOV/10/01096 - Change of use of property to Use Class C3 (residential) on ground and first floor as per planning permission DOV/10/00668 and use of lower ground floor for Use Class D1 (non-residential institution) use with associated car parking: Location - Lower Ground Floor, Dour House, 45 London Road, River. The Parish Council's objections remain the same as recommended at their meeting held on 8th June 2010 referring to DOV/10/00387. - Change the use of lower ground floor to a non-residential education facility, which was withdrawn. ·Confusion over planning history ·Inconsistent & invalid application ·Availability of parking ·Road & rail safety ·Potential disturbance to neighbours. To note decisions made by DDC: DOV/11/00095 - Access improvements, replacement perimeter fencing, including vehicular and pedestrian gates. Location - River primary School. No objection DOV/11/00067 - 25% crown reduction to one London Plane tree. Location - 2 Riverdale, River, Dover. Granted DOV/11/00028 - Erection of a pair of semi-detached dwellings and a detached dwelling together with construction of a vehicular access. Location River garage, River Street, River - This application has now been treated as withdrawn. DOV/11/00019 - Certificate of Lawfulness (proposed) erection of a single storey side extension. Location - 10 Chisnall Road, River - Granted. TC/11/00022 - Works to a row of 20 pollard Lime trees: selective thinning and pollard to a height level with the top rail of the upper balcony screens. Location - Crabble Mill, Lower Road, River. - Granted TC/11/00020 - Fell three Sycamore trees. Location - Amenity Land, Kingston Close, River - Granted 7          REPORTS  Dist Cllr Nicholas has been canvassing River & Alkham parishes engaging in face-to-face personal interaction with voters, during which time residents have raised their concerns about local development. Dist Cllr Nicholas has asked that everyone keep a proactive eye on planning this year. Dist Cllr Nicholas informed the Parish Councillors that the Joint Transport Committee will make their final decision on the One Way proposal for Lower Road on Thursday 21st April. The main points gathered from the public consultation were: ·Concerns that the road would become more dangerous ·The one way system was unnecessary ·Current traffic flow self regulates vehicles.  ·Move the problems elsewhere to surrounding roads. ·Lower Road would become a 'rat run' ·Current parking restrictions are ignored, more policing required.  Dist Cllr Nicholas finally reiterated that Crabble Corn Mill is very important to the village and supported the proposal of an annual grant. 8          CORRESPONDENCE River Primary School Fencing Application - Jo Ritter, Planning Officer, KCC has received formal comments from DDC who have requested that the existing railings and proposed fencing be finished in black as opposed to the royal blue originally stated in the application documents. On balance it has been agreed that black is the most appropriate colour and this will be conditioned within the planning permission. DDC Electronic Notifications of Planning Applications - Mr Tim Fisher, Development Control Manager, DDC reported that originally it had been intended to introduce full electronic notifications to all parish and town councils on 1st April 2011 following the trial period and to dispense with hard copy notifications at the same time. However given the delay in introducing the trial the full introduction has been put back. There will be a review in June with the objective of introducing 100% electronic notification in July. 9.         STANDING ORDERS The Chairman explained that the recreation committee and planning committee are (sub) committees of the Parish Council hence the requirement for individual standing orders. The main item for discussion within the recreation committee standing order is the financial authority. Up to £2,000 per item was proposed allowing the recreation committee to spend up to this amount. Any works that exceed this amount or the total recreation budget would need prior approval from the full Parish Council. It was proposed by Mr Matcham, seconded by Mrs Horobin that £2,000 was acceptable.  The planning committee holds ad hoc meetings, which the Clerk does not attend. It was proposed by Mr Cuff, seconded by Mr Taylor that the committee MUST appoint a secretary who may be a non-councillor, acting on behalf of the Planning Committee. The secretary will keep proper records and minutes of all committee meetings, sign and issue summons to attend meetings of the committee and publicise the meetings on the parish council's notice board. Mr Cuff requested that 'Chairman' be used in both standing orders not 'Chairperson'. The Clerk will amend the standing orders accordingly.  10         AGM ARRANGEMENTS 2011 - Miss Pile, DDC & Mr Reid have agreed to attend this year's AGM and will deliver speeches on the new Waste Management System Proposal and the Crabble Corn Mill. The Chairman proceeded to ask the Parish Councillors if anyone wished to stand as Chairman/Vice-Chairman this year. After a brief pause Mrs Reeves proposed that Mr Leach be appointed as Chairman this was seconded by Mr Taylor. Mr Cuff reported that he is happy to continue as Vice-Chairman. 11          APPOINTMENTS TO COMMITTEES Parish Councillors agreed to serve on the committees. Mr Dixon will join the Recreation Committee.  The Clerk will update the list for the next meeting and publish the details on the APM minutes. 12        CLERK'S FINANCIAL REPORT The statement of receipts and payments up to and including 31st March 2011 were presented to the Council. It was proposed by the Chairman, seconded by Mrs Brand that the report, which included the reserves, grants and bank balance totalling £15,754.81 as at The 31st March 2011, be accepted and this was carried.  The statement was then signed by the Chairman. 13        ANY OTHER RELEVANT BUSINESS Mrs Reeves reported that the wooden fencing on the boundary of Kearsney Abbey, opposite Chisnall Road on the Lower Road requires attention as a few panels have broken and missing slats. Mr Taylor agreed that fencing required attention and has offered to speak to the park keeper to see what can be done. Mr Matcham attended the Lords Lieutenant Civic Service with his wife In March. Mr Matcham suggested that a lapel pin would be useful in future so that people can recognise which organisation you are representing. Mr Matcham told Parish Councillors that he has also stood as parish councillor in four other local parishes. The main reason for standing is his concern that we are losing our parishes to local development. Mr Horobin asked if the Community Payback Team could remove the stinging nettles from Ash Close/Luckhurst again this year. The next recreation committee meeting has been planned for Friday 6th May 2001 at 10am and will be held in the clubroom. The Chairman closed the meeting at 9pm  Back to top of page MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 10TH MAY 2011 AT THE METHODIST CHURCH, RIVER 7-30p.m. PRESENT: Chair: Mr Leach (Chairman) Mr Cuff, Mr Horobin, Mr Taylor, Mrs Reeves, Mrs Brand, Mrs Horobin, Mr Dixon, Mr Matcham. APOLOGIES FOR ABSENCE: None IN ATTENDANCE: Mrs J Coulson-Wright (Parish Clerk) District Cllr S Nicholas, PCSO Claringbold, Mrs M Pile, DDC Waste Services, Mr Reid, Crabble Corn Mill and 56 members of the public The Chairman opened the meeting by welcoming those in attendance and briefly explained the agenda for the evening. 1.APPOINTMENT OF CHAIRMAN The chair was taken by Mr Cuff. It was proposed by Mr Cuff, seconded by Mrs Reeves and unanimously agreed by the council that Mr Leach should be Chairman for the year 2011/12. Mr Leach was again thanked for his excellent leadership over the past year. Mr Leach thanked the Council for their continued support and confidence and made his Declaration of Acceptance of Office as Chairman. 2.MINUTES OF THE LAST MEETING OF THE PARISH COUNCIL It was proposed by Mr Taylor seconded by Mr Matcham that the minutes of the meeting of the Council held on 12th April 2011 be accepted as a true record and were signed by the Chairman. 3.APPOINTMENT OF VICE-CHARIMAN It was proposed Mr Taylor, seconded by Mr Dixon that Mr Cuff be Vice-Chairman for 2011/12 and unanimously agreed by the council. Mr Cuff was thanked for his support and contribution as the Vice-Chairman over the last year. 4.APPOINTMENTS TO COMMITTEES The Committees to be made up of the following Councillors:- Planning Committee: Messrs Cuff (chairman) Leach, Taylor and Mrs Reeves Recreation Ground Committee: Messrs Leach (chairman) Dixon, Taylor and Mrs Brand Events Committee: Mrs Brand (chairman) Mrs Horobin, Mr Horobin, Mrs Thomas and Mrs Bertelson KALC: Mr Cuff                                                     Village Hall: Mr & Mrs Horobin River Dour: Mr Leach                                        Tree Warden: Mr Dixon Dog Monitor: Mrs Reeves                                 Village Press Officer: Vacant Neighbourhood Forum: Mr Leach                 Website: Mr Cuff It was proposed by the Chairman that these appointments be taken en bloc, seconded by Mrs Brand. This was agreed unanimously. THE CHAIRMAN THEN PROCEEDED TO THE ANNUAL PARISH MEETING. Back to top of page MINUTES OF THE ANNUAL PARISH MEETING HELD ON 10TH MAY 2011 AT THE METHODIST CHURCH, RIVER 7-30p.m. In Chair: Mr Leach, Chairman of the Parish Council Attendance as for the Annual General Meeting of the Parish Council. 1.REPORT OF THE COUNCIL CHAIRMAN FOR 2010/11 As both River Parish Council and myself as the sole remaining founding parish councillor start our 25th year, as usual at this time of year my jottings take the form of my annual report to the village given at the Annual Parish Meeting in May. Parish Councillors During the year Susan Hill resigned and in an uncontested election Vic Matcham was appointed in December. Whilst Ron Parkin resigned in April, the remaining 9 councillors stood for election again in May. With no other candidates an election was not required (saving the council £2,600) and the present councillors were reappointed. It is not a good advert for local democracy or the so called Big Society when so many parish councils attract few candidates than seats. As for River I can only suppose that residents are completely satisfied with the present councillors, almost all of whom have been co-opted over the years - or is it apathy? Recreation Ground Due to perpetual vandalism of the public toilets the decision was taken during the year to close them except for organised events. Following a generous offer from a local tradesman to repair the facilities charging only for the cost of materials (saving us £750), the toilets were reopened in February. Our recreation ground income was badly affected by River Woodpeckers playing so few matches and by the severe winter weather reducing soccer fixtures. Regrettably, River Woodpeckers who have played in River since 1968 decided to move to Nonington in 2011. Whilst we shall miss cricket in the rec not having to maintain a cricket square will save £3,000 a year. An additional cost has been the need to introduce regular checks for Legionnaire's Disease in the changing rooms costing over £500 a year. We were successful in obtaining two grants from KCC - for 2 new benches in the rec and for a retaining wall in the bowling green. A successful campaign by our Parish Clerk means that our water disposal bills from Southern Water should reduce considerably. Whilst the rec continues to cost the parish a substantial sum, we are constantly seeking efficiencies. I must also thank our rec contractors for their cooperation, especially for John Wright who has carried out many tasks voluntarily and made several useful suggestions. PCSO Following the decision of the village to continue funding half of the cost of a dedicated PCSO, we welcomed Janet Claringbould as our new PCSO. She was soon a familiar sight walking or cycling round the village and has quickly made a very favourable impact on a wide range of antisocial and criminal activity. Transport and roads With the village in favour of a one way system in Lower Road from the Dublin to the Co-op, the £16,000 cost was secured by a £10,000 grant from County Councillor Brian Cope's fund and by £6,000 from the parish council. The scheme has progressed slowly through the planning and consultation process. The Joint Transportation Board at its meeting on 21 April made no decision but decided to consult with residents etc again - this time whether we would prefer the one way system to run from the Co-op to the Dublin (preventing the rat run) or from the Dublin to the Co-op. We need to consider the traffic implications around the village of both options. Despite our efforts, Kent Highways has refused to make any changes to the layout of bus stops by the old bus terminus in Lewisham Road. One success was that our request for dropped kerbs in Common Land and around the Co-op to assist the disabled and children's buggies was agreed by Kent Highways. Events Committee Another successful July fete was held with over 50 stalls and was followed in September by our second Scarecrow Trail event with over 90 scarecrows. The money raised enabled grants totalling £800 to be made to village organisations. Community Payback Team Once again our thanks are due to the Community Payback Team and volunteers from Crabble Mill for work done in the village charging only for materials. In addition to litter clearances, snow was cleared from around bus stops and the changing rooms were redecorated. Planning Controversial planning issues took up much of our time during the year. Both we and residents closely involved were concerned to learn that commercial care homes are allowed to open residential care homes in ordinary houses for up to six youngsters without any need for planning permission or public consultation. This has already happened twice in River in the past year. Of even greater concern was the possibility that Crabble Athletic Ground and Gorse Hill could be sold for housing. This was included in a site allocation consultation document issued by DDC listing over 100 sites for possible development as part of its Local Development Framework. The parish council raised objections to the possible loss of this important local amenity and the consequent impact upon River traffic of up to 300 new homes. In addition we quickly issued, with the support of our District Councillor, 500 flyers urging people to make their views known to DDC. We await a decision. River Conservation Society Formed before the parish council, River Conservation Society has kept a close eye on what we value in this beautiful village for many years. With its purpose largely overtaken by the parish council, during the year River Conservation Society was wound up. By way of farewell the Society paid for the refurbishment of the main Lewisham Road gates to the rec and paid for two new trees and a privet hedge. Miscellaneous Once again it was pleasing to see so many village organisations lay wreaths at the village war memorial on Remembrance Sunday. Sadly, the bronze plaque on the memorial containing the names of River residents who lost their lives during the Second World War was stolen during April. This was provided in 2000 by the parish council at a cost of £1200. It is absolutely amazing how low scrap metal thieves will stoop! I am sure that residents will want it replaced, but first we are pursuing the legal aspectsof responsibility for the memorial. We continue to be represented on the Dover Fairtrade Group and River Dour Steering Group. The Environment Agency is planning to make some changes on the stretch of river behind Beresford Road to increase biodiversity but will be consulting residents for their views. Budget 2011/12 For this new financial year your Parish Council decided upon a budget of £66,403, an increase of £3,163 (5%) increase to cover various unavoidable increases in costs. Most of this was to fund a possible contested election (£2,600).The cost to a Band D householder will be an increase of £1.75p. Since an election proved unnecessary, we are able to make a grant of £2,000 toward the urgent need to replace the woodwork on the Crabble Mill bridge. Conclusion Finally, I must thank my fellow councillors and our efficient clerk for all their efforts during the past year.   2.REPORT ON THE STATEMENT OF ACCOUNTS 2010/11 The Clerk/Responsible Financial Officer presented the Statement of Accounts of the parish, subject to audit, with the aid of power point slides. At the commencement of the financial year the balance brought forward had been £36,396 and the year ended with reserves of £15,754 less liabilities of £8,500 giving a final year ended total of £7,254. The sports income had decreased slightly to £9,966, £191 less than the previous year. Expenditure for the Recreation Ground amounted to £66,610, however this included £29,792 spent on the new railings, Lewisham Road. The net cost in running the Recreation Ground was £16,871. The precept had been raised to £66,402, which was a 4.7% increase on the previous year. Expenditure for the Parish Council (excluding the rec.) was £30,222, which included £13,789 for the PCSO. Grants awarded this year by the Parish Council from funding raised by the Events Committee were £150 to the Crabble Corn Mill, £150 to the Village Hall, £150 to Abbey Play Group, £100 to the Scouts and £250 to River Primary School. The Parish Council also gave £100 to the Village Hall Committee towards the publication of the Rivall. In conclusion the Clerk advised that the Parish Council carried forward a net balance of £7,254. The Clerk was thanked for her report. The Chairman asked that the statement of accounts be accepted, it was proposed by Mr Taylor, seconded by Mrs Brand and this was carried. The Statement of Assurance for the audit report had not yet been approved. The Clerk will report to the Parish Council at their next meeting. Dist Cllr S Nicholas asked whether the recreation ground contractors had increased their costs for 2011/12. The Chairman replied that both contracts had been renewed at no extra cost and the groundsman contract would cost less due to no cricket square to maintain. Mrs Nicholas also asked whether in these difficult times the clerk had received an increase. The Chairman replied like all other local authorities including DDC the parish council had honoured nationally agreed pay scales, but no cost of living increase had been made since 2009 which was in fact a pay cut due to inflation. 3.DDC NEW WASTE MANAGEMENT SERVICE Miss Pile thanked the Parish Council for their invitation. Miss Pile explained that a partnership of five Kent councils has chosen Veolia to deliver a £70.2 million waste management contract that it hopes will save millions of pounds in collection and disposal costs, as well as significantly increasing recycling rates. Under the 10-year deal, French-owned Veolia ES will be responsible for running waste and recycling collections, street cleansing services and recyclables processing on behalf of Dover district council and Shepway district council from January 2011. They are also set to provide recyclables processing for Thanet district council and Canterbury city council from 2013. The contract has been procured by the East Kent Joint Waste Partnership, which also includes Kent county council. As the waste disposal authority for all four collection authorities, the county council is expecting to save £2.9 million a year in waste disposal costs under the contract and the districts have said they expect their average recycling rate to increase significantly, with Dover alone saying it believes it will save £200,000 and increase its recycling rate by between 10% and 15% in the next 12 months. Dover and Shepway councils are set to move from weekly to alternate weekly collections using wheeled bins, and recycling at the kerbside, but food waste will be collected weekly. Both will use a twin-stream approach to recycling, with paper and card collected in a box and all other recyclables - glass, mixed plastics, food and drink cans and Tetrapaks - collected comingled in a new wheeled bin. Each household will be assessed on an individual basis to establish if the wheeled bins are suitable. If it is found that they are not suitable alternatives will be made. 4. MR REID, CRABBLE CORN MILL Mr Reid explained that the Crabble Corn Mill is owned, operated and maintained by Crabble Corn Mill Trust. The mill was rescued from demolition and opened to the public in 1990. It can now boast to be one of the most complete and working examples of a Georgian watermill in Europe. The current structure was built in 1812 alongside an existing mill, which was later demolished to allow for additional storage space - what is now the exhibition area on the ground floor and the tea rooms. However, records show that there has been a mill on this site since at least 1227 when Henry III granted a Charter of Confirmation to St. Radigund's Abbey, the ruins of which can still be seen today on the hill above the village. Mr Reid is keen to recruit more volunteers for their expertise and to help with raising grant funding.  It is an unfortunate fact that keeping a grand old building such as the mill open to the public costs a great deal of money. They are not supported by any form of public funding and their staff are all volunteers. The Chairman thanked Mr Reid for his presentation. The Chairman then explained to the public that as this year's election was uncontested the money set aside would be used as a one off payment to support the Corn Mill's essential bridge repairs. The Parish Council have agreed that a grant of £2,000 be given to the mill on condition that the Parish Council receives clarification of the actual works required, plus two further quotations.  It was recommended at the last Parish Council meeting that the Corn Mill be given an annual grant of £1,000 towards their running costs. This would equate to a 1.5% increase on next years precept. The Chairman explained to the parishioners that the Parish Council agreed to consult the public first before a final decision could be reached. There is no spare money in the precept this year and so any grants would need to wait until April 2012. The Chairman then opened the floor to the public where the following comments were made: ·The Parish Council should take a vote each year rather than just guaranteeing a sum of money. ·What would the money be used for e.g. running costs v repairs? ·The Crabble Corn Mill is not the only village organisation, the village hall might also benefit from a similar grant. ·Some charities work really hard to raise additional funding whilst others don't. Perhaps the Parish Council might consider matching funds. ·Could a member of the Parish Council sit on the mill committee as a trustee? The Chairman thanked the public for their comments and explained that these would be taken into account when the Parish Council makes their decision at the next parish council meeting in June. The Chairman then asked for a show of hands from those in favour of supporting the corn mill in some financial way. Out of 56 attendees 10 hands were raised. In response to further questions from the Chairman, six were in favour of an annual grant based on need & merit. Six were in favour of a permanent annual grant. ANY OTHER MATTERS Mrs Newman asked why a contested election was not held last December 2010. The Chairman replied that following the resignation of Cllr Mrs Hill, Mr Matcham had called a by election only five months before the May 2011 Parish Council elections. This would have cost the Parish Council £2,600 plus possibly another £2,600 in May 2011. This had been pointed out to the three people who had shown interest, whilst stressing that it was their democratic right to stand for election in December or if they wished to wait until May 2011. Two decided not to stand in December. Mr Matcham decided to stand and was appointed uncontested. Mr Newman & Mrs Newman were most concerned that financial costs should never, however indirectly influence whether somebody should stand for election. The Chairman explained that the war memorial WW2 plaque had recently been stolen and would cost £1,200 if necessary to replace. He then asked the public if they would agree to the parish council paying for its replacement. Thirty parishioners were in favour, non were against. Dist Cllr S Nicholas reported that sometimes several village events take place on the same day and it may be an idea for someone to keep a central book so that village organisations can plan their events around one another. The Chairman thanked the residents for their attendance and closed the meeting at 9.25pm.    Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 14th June 2011 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D Leach (in the chair), Mrs Reeves, Mrs Brand, Mrs Horobin and Messrs, Cuff, Taylor,  Horobin, Dixon. Apologies: Mr Matcham, Dist Cllr P Beresford.   IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr S Nicholas, PCSO Janet Claringbold. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the previous meeting held 10th May 2011 had been circulated. The minutes were proposed by Mr Cuff, seconded by Mr Dixon and accepted as a correct record and were signed by the Chairman.  The Chairman congratulated Dist Cllr S Nicholas on her new appointment as Chairman of DDC. Mrs Caroline Fox-Betts was also welcomed, as the new press officer for the village. 2          MINUTES OF THE RECREATION COMMITTEE The minutes of the recreation committee held on Friday 6th May 2011 were noted. The Chairman informed the Parish Councillors that two engraved plaques will be mounted on the new benches in memory of Mr D Thomas & Mr M Flood. Mrs Brand requested that a copy of the report detailing the additional works Mr Wright performs outside of his job description be attached to the Parish Council minutes in future. 3          MINUTES OF THE EVENTS COMMITTEE Mrs Brand reported that all of the stallholder tickets have now been sold. Mrs Brand asked the Parish Council if it would be possible to use the junior pitch this year for car parking. Vehicles would incur a charge. The Chairman agreed in principle, on the condition that the ground is hard enough, and that a marshal would manage the parking. Mrs Brand explained that Parish Councillors who have offered their support to set up the stalls, tables, chairs and gazebos would be needed from 6am on the morning of the fayre.  PACT - The Chairman proposed that PCSO Claringbold report be taken early. The PCSO Claringbold reported that lead has been stolen from the roof of St Peter and St Paul's Church. Two suspects were in custody. Police were undertaking 'Operation Mercury' working with local scrap dealers.  The ASB at the Lewisham Road bus terminus is still ongoing, statements are being taken and parents contacted. There has been three incidents of shop lifting at the Co-op, PCSO Claringbold has viewed the CCTV footage and recognised two of the culprits, resulting in statements being submitted. Police notices have been placed on the cars for sale on the London Road. 4.          MATTERS ARISING FROM THE MINUTES    (a) One Way Proposal - Mr Cuff reported that a meeting has been held with Annaliese Mortlock & Tony Jenson from KHS to discuss the One-Way proposal. The Clerk, Four Councillors and Dist Cllr Beresford were in attendance. Tony Jenson explained that at the previous Dover JTB meeting Dist Cllr S Nicholas had some concerns both due to the results of the consultation not showing much of a majority in favour of the scheme and some safety concerns in relation to potential increase in traffic speed. The decision of the JTB reached at their meeting was for KHS officers to re-consult on the scheme asking the public which direction of one way flow they would prefer for this stretch of Lower Road. After much debate is was agreed that to reverse the one way from the Co-op to the Dublin would result in more traffic on Minnis Lane, which is already busy and importantly carries the bus route for the area. It was also agreed that in the case of increased traffic speed, the road and footway are relatively narrow which along with the 'dog-leg' in the road alignment part way along Lower Road should be sufficient to keep traffic speeds much the same as they are at present. The Chairman believed that going back to the public for further consultation would be counter productive and proposed that on balance the correct direction of flow should be from the Dublin to the Co-op. This was unanimously agreed with one abstaining. The Clerk will write to Tony Jenson. (b) Trees - Lewisham Road - A meeting took place with Aubrey Furner KHS to discuss the recent removal of six decaying trees on the Lewisham Road. The Clerk, five parish councillors and Dist Cllr Beresford we in attendance. Mr Cuff reported that KHS has no money this year to replace the trees, however the Parish Council could pursue grant funding from The Big Tree Plant who have £4.2 million pounds available. It was established that the total cost of replacing the trees would be £3,000. Dist Cllr Beresford has spoken to County Cllr B Cope who is willing to help with some funding to replace the trees providing that money is also raised by the Parish Council. The Events Committee agreed to discuss helping with fund raising at their next meeting. The Clerk will contact the Neighbourhood Forum and bring a grant application to the next meeting. Dist Cllr Beresford will approach River Primary School to ask that if possible the pupils might help raise some funds towards sponsoring a tree near the school, which needs replacing. The Clerk will also write to other local organisations. (c) Crabble Corn Mill Essential Bridge Repairs Grant - The Chairman reported that as this year's election was uncontested the money set aside could be used as a one off payment to support the Corn Mill's essential bridge repairs. The Parish Council agreed at their last meeting to support these works and proposed a grant of £2,000 on condition that the Parish Council receives clarification of the actual works required, plus two further quotations.  As no correspondence has been received this item will be carried over to the next meeting. (d) Crabble Corn Mill Annual Grant - It was agreed that the decision for an annual grant will be discussed during this years budget meeting in November. (e) Mr Walton DDC Property Services - The Chairman has spoken to Gillian Clayton, who explained that the Events Committee would need to put their advertisement on the DDC Community Events Website. The advert is then picked up by the BBC and then displayed on the big screen in Dover. Mrs Horobin informed the Parish Councillors that she had already followed this procedure but their advert had still failed to be broadcast. Dist Cllr Nicholas has agreed to become involved. (f) Damaged Fencing - Boundary of Kearsney Abbey, Opposite Chisnall Road - Mr Taylor has spoken to the grounds man who in the past has mended the damaged fencing, however he has been instructed by his employers, English Landscapes that this is not his responsibility and so the damaged fence has been reported to DDC. (g) War Memorial Funding - The Parish Council has received a grant of  £450 from DDC which will be used towards purchasing a new war memorial plaque. The insurer of St Peter & Pauls church has agreed to fund the remaining cost. The Chairman will speak to the church to discuss insurance cover.  (h) Lapel Pin - The Clerk obtained two quotations from Fattorini. A basic lapel pin would cost £55 + vat and a pendant with bar would cost £114 + Vat. The Clerk suggested that clear plastic badges displaying the Parish Council logo & councillor name could be used as an alternative. These would cost approximately 10p each. The third option was accepted. The Clerk will ensure that all Parish Councillors have their own badge by the next meeting. (i) Co-option Parish Council Vacancy - Mr Mike Webb has expressed an interest in being co-opted onto the Parish Council. Mike has been a resident of River for over 40 years and has been actively involved in the Crabble Corn Mill, River Primary School, River Parish Hall and the 2nd River Brownies for many years. Mike has recently retired as the Town Clerk to Dover Town Council. Mrs Reeves proposed that Mike Webb be co-opted onto the Parish Council, this was seconded by Mr Dixon and unanimously agreed. The Clerk will send a letter of congratulations and all of the relevant documentation. (j) Co-ordination of the village events - Dist Cllr S Nicholas stated at the APM that sometimes several village events take place on the same day and proposed that a central book may be worth considering so that village organisations can plan their events around one another. Mrs C Fox-Betts our newly appointed press officer agreed to take on the role of co-ordinator. 5          PACT Taken earlier. 6          PLANNING MATTERS: The Chairman declared an interest - TC/11/00043 - Location: 24 Riverdale, River, Dover, CT17 0QX. Proposal: Fell one Conifer. - No Objection. DOV/10/01096 - Proposal: Change of use of property to use class C3 (residential) on ground and first floor as per planning permission DOV/10/00668 and use of lower ground floor for use class D1 (non-residential institution) use with associated car parking. Location: Lower Ground Floor, Dour House, 45 London Road. - Objection - Letter Attached. To note decisions made by DDC: None 7          REPORTS  Dist Cllr Nicholas has spoken to the River Primary School Headteacher, to discuss their admission policy as many new students that live outside of the village are given placements, she has also written to the Cabinet Member.  Dist Cllr Nicholas reported that the CPT has been asked to trim the low tree branches by the churchyard, as KHS are too busy. Dist Cllr Nicholas has financed the planting of a new tree at the end of Chiltern Avenue. 8          CORRESPONDENCE KHS Various Roads, District of Dover, Proposed 'At Any Time Waiting Restrictions' - The purpose of the proposal is to reduce obstruction of visibility caused by parked vehicles at junctions, to improve road safety. It is considered the most appropriate method to prevent motorists parking in inappropriate locations is by providing corner protection over a short distance at each of these locations. Existing school - "keep clear" markings at various locations within the district will be made enforceable and upgraded where appropriate, with signing to remind motorists of the importance of providing clear access to school sites. Crabble Road and The Mill Race are two roads identified within the report. The proposals and plans have been displayed on the Parish Council notice board for parishioners to view.    River Scouts - A letter of thanks has been received from the Scouts Group. The committee were absolutely delighted that the Events Committee awarded a grant for £100. The River Scout Group continues to be a very popular recreational facility for young children in River and surrounding areas. They are committed to maintaining the building for current and future generations of Cub Scouts and Beavers. SLCC Conference - The next branch conference will be held in Maidstone on Friday 1st July 2011. No councillors were able to attend. Kent Mineral & Waste Core Strategy - Kent County Council is part way through the three year process of preparing a new Minerals and Waste Development Framework. The final framework will be in three parts - Core Strategy, Mineral Sites Development Plan Document and a Waste Sites Development Plan Document. KHS Parish & Town Seminars - The next seminar will be held in Ashford on 11th July 2011. No councillors were able to attend. Kingsdale Residents Company- Concerns have been raised by the Kingsdale Residents regarding the build up of silt and smells coming from the Mill Pond. It will cost in the region of £80,000 to remove the silt. The Chairman will write to the Crabble Corn Mill Trust seeking permission for testing should be carried out. 9          DIAMOND JUBILEE The Events Committee is looking for suggestions for celebrating the Diamond Jubilee 2012.  A 'prom/picnic in the park' theme with BBQ would be suitable for all ages. The Events Committee will present further ideas to the Parish Council after the village fayre in July. 10          MAP OF SUGGESTED COUNCILLOR AREAS - HIGHWAYS Copies of the Parish Councillor areas had been distributed and were accepted. Mr Webb would be asked to cover the vacant area. 11        CLERK'S FINANCIAL REPORT The statement of receipts and payments of April 2011 were presented to the Council. It was proposed by Mrs Brand, seconded by Mr Cuff that the report be accepted and this was carried.  The statement was then signed by the Chairman. Parish Council Insurance - The Clerk contacted the Parish Councils insurance company and challenged the 10% premium increase that they had applied for 2011/12. A new contract has been sent for the sum of £4,150 saving the Parish Council £750. The Clerk was congratulated. 12        ANY OTHER RELEVANT BUSINESS The Clerk will be inviting Zachary Cooke from the Folkestone Film Factory to attend July's Parish Council meeting. Zachary will provide an update on the family friendly open air film festival planned for August in the recreation ground. A notice will be placed in the Rival urging dog owners to pick up after their dogs. While the majority of dog owners are responsible and pick up after their dog, a careless few are still giving dogs a bad name. Mrs Reeves reported that the trees on the bank along Cowper Road and Hazeldown Close are very large and require trimming as they are becoming dangerous. The trees on the bank cannot be removed, as this would leave the bank unstable. Dist Cllr S Nicholas suggested that Mrs Reeves talk to the residents in Hazeldown Close advising them that any tree works would require prior planning permission from DDC. Mrs Horobin explained that the Village Hall has a problem with their flooring. A structural engineer has provided an estimate of between £13,000-£31,000 to replace the flooring. The Village Hall plans to apply for grant funding. The Chairman closed the meeting at 9.30pm  Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 12th July 2011 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr B Cuff  Vice Chairman (in the chair), Mrs Reeves, Mrs Brand, Mrs Horobin and Messrs, Taylor, Horobin. Mr Matcham arrived during AOB. Apologies: Mr Leach (chairman) Mr Dixon, Mr Webb.  IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk), Dist Cllr S Nicholas, Dist Cllr P Beresford.  PCSO Janet Claringbold. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the previous meeting held 14th June 2011 had been circulated. The minutes were proposed by Mr Taylor, seconded by Mr Horobin and accepted as a correct record and were signed by the Chairman.   2          MINUTES OF THE EVENTS COMMITTEE Mrs Brand reported that the village fayre was a great success and thanked the Parish Councillors for their contribution and support. Special thanks were given to Mr & Mrs Horobin. The final monetary figures were not available, however an increase on the previous year is expected. The income and expenditure will be presented at the next meeting in September. Next years village fayre will be held on Sunday 15th July 2012. 3          DECLARATION OF ACCEPTANCE OF OFFICE Mr Mike Webb has made his declaration of acceptance of office. The completed documentation has been returned to DDC. 4          PACT - The Chairman proposed that PCSO Claringbold report be taken early. PCSO Janet Claringbould reported a reduction in metal theft in the area. Three local youths had been arrested following an incident on the roof of Kearsney Tearooms, and more arrests after lead theft on London Road. Arrests had been made at an address in Crabble Road, suspected of cannabis cultivation. In general it was felt that anti-social behaviour had improved, but residents could help significantly by reporting incidents. There were problems with large commercial vehicles being parked in Lower Road obstructing the pavement. Thanks were extended to Mr Taylor who had helped with cones at the village fair, and it was suggested that the Parish Council purchase cones for future events. 5          MR ZACHARY COOK - FOLKESTONE FILM FESTIVAL Mr Zachery Cook confirmed the details of Folkestone Film Festival's free outdoor showing of E.T. in the recreation grounds on Saturday August 13th at 7.30. The film lasts 1 hour 19 minutes. Posters will be displayed throughout the village. It was planned that visitors bring a picnic and their own refreshments, but it be made clear that all rubbish must be taken home. There would be pocket-money bags of popcorn on sale for children. Provisions for parking were questioned, but as this was a local event, it was hoped most residents would walk. There would be support from the PCSO, St John Ambulance and first aiders. Volunteers to act as stewards were sought. The Clerk will provide Mr Cook with a list of volunteers and will ensure that they receive name badges before the event.  The Parish Councillors agreed that the clubhouse electric supply could be used for big screen. 6          MATTERS ARISING FROM THE MINUTES   (a) One Way Proposal - The Clerk wrote to Tony Jenson, Traffic Engineer, KHS informing him of the parish councillors' views. Unless KHS have reasons for recommending that the traffic should flow from the Co-op to the Dublin, the Parish Council would only be prepared to fund the one-way from the Dublin to the Co-op. Tony Jenson will pass this onto the Joint Transport Board in September. (b) Trees - Lewisham Road - It was reported that Big Tree Plant were not prepared to fund trees on Lewisham Road. Their funding was for projects that put something back into the community. An application would be made to the Philips Fund and 20 letters had gone to village organisations asking for their support. Dist Cllr Pauline Beresford reported that £59 had been raised in donations at the Summer Fayre. Emma Carey of KCC may be able to assist with a grant for the trees, as they are a fixed asset. However Emma recommended that the Parish Council should only submit one application per grant funding stream. On this advice an application will be sent to the Members Community Grant for the rebuilding of the Anderson shelter. The Clerk will continue to pursue other grant funding opportunities. (c) Crabble Corn Mill Essential Bridge Repairs Grant -  As no correspondence has been received from the Crabble Corn Mill this item will be carried over to the next meeting. (d) Crabble Corn Mill Annual Grant - It was agreed that the decision for an annual grant will be discussed during this years budget meeting in November. (e) Mr Walton DDC Property Services - The Chairman has spoken to Gillian Clayton, who explained that the Events Committee would need to put their advertisement on the DDC Community Events Website. The advert is then picked up by the BBC and then displayed on the big screen in Dover. Mrs Horobin informed the Parish Councillors that she had already followed this procedure but their advert had still failed to be broadcast. Dist Cllr Nicholas has agreed to trace the Event Committees original application form. (f) Diamond Jubilee 2012 - This item will be carried over to the next meeting for discussion. (g) War Memorial Funding - The Chairman reported that the War Memorial plaque has been replaced costing £1,620. DDC contributed £450. 7          PACT Taken earlier.  8          PLANNING MATTERS: DOV/11/00432 - Proposal: Erection of a single storey front extension and rear conservatory extension, retrospective application for the erection of a 1.8m high boundary fence. Location: 1 River Meadow, River. - No objection DOV/10/01011 - Proposal: Amendments and additional documents. Location: Whitfield Urban Extension. - Noted DOV/11/00529 - Proposal: Erection of a detached garage and alterations to existing vehicular access (existing garage to be demolished) Location: 7 The Ridgeway, River - No objection. To note decisions made by DDC: DOV/11/00142 - Proposal: Erection of a first floor side extension. Location: 113 Lewisham Road - Refused. TC/11/00043 - Proposal: Fell one conifer. Location: 24 Riverdale, River - Granted 9          REPORTS  Cllr Pauline Beresford reported that she had attended the Dover West forum, where there had been discussions regarding refuse collection changes due to commence in August. The M20 Folkestone Tunnel work on expansion joints would last for six months to a year. Cllr Sue Nicholas had been invited to Christchurch Academy in Dover. She was keen to give guidance to the Parish Council with the grant for trees, stressing that the tree-lined image of River was important to retain it as a village, and steps must be taken to promote the community and prevent River becoming an urban area of Dover. 10          CORRESPONDENCE    Dover Town Council Fairtrade - Both Deal & Dover have achieved Fairtrade Town Status and would like to see the whole of the Dover District accredited in Fairtrade. Parish Councils have been asked if they would be interested in having a speaker from one of the groups attend a meeting to talk about Fairtrade. The Parish Councillors declined their offer. KHS - New Staffing Arrangements, Highway Operations - KHS has had a budget reduction of around £20m this year. In order to ensure the protection of its front line services, KHS has undertaken a staff re-structure which is now close to being complete. From the 1st July 2011 the new structure comes into force.  Highway Stewards will be allocated to a specific area and they will deal with customer service enquiries, Member, Parish and community engagement. As is the case now defects should be reported via the Contact Centre to ensure that they are properly recorded and entered into the system to be repaired. Highway Inspectors will concentrate on carrying out statutory inspections of the highway and will identify safety critical defects and ensure that these are repaired accordingly. A list of the staff appointed to the District geographical areas were distributed during the meeting. 11        CLERK'S FINANCIAL REPORT The statement of receipts and payments of May & June 2011 were presented to the Council. It was proposed by Mrs Brand, seconded by Mrs Reeves that the report be accepted and this was carried.  The statement was then signed by the Chairman. 12        ANY OTHER RELEVANT BUSINESS Mr Matcham attended the KHS restructure meeting and reported that only 5% of the budget would be for resurfacing. Drains and gullies would only be inspected once every 2 years. Residents should report problems to their Parish Councillor. Grass cutting and street lighting will be reduced. A member of the Parish Council will be nominated to hold a password, which will allow them to report potholes on the kentonline site. Mrs Reeves enquired if local vicar Andrew Bawtree could bless the two new benches in the recreation ground, which have been dedicated to the late Mr Thomas & Mr Flood.  The Clerk will speak to Mr Leach. The Clerk will chase DDC regarding the broken fencing, Kearsney Abbey. Mr Taylor raised his concerns regarding recent anti-social bonfires on Lewisham Road. The Clerk explained that if residents are bothered by smoke from a bonfire, they should approach their neighbour and explain the problem. If this fails the Environmental Protection Team may be able to help. If residents do decide to contact them, it is useful to have details on the bonfire, i.e. dates, times, how it bothered them etc. Miss Alison Dale, Chair of the village hall committee, extended her congratulations to the Events Committee for organising an extremely successful summer fayre. The Chairman closed the meeting at 8.55pm  Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 13th September 2011 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D Leach (in the chair), Mrs Reeves, Mrs Brand, Mrs Horobin and Messrs, Cuff & Horobin.  Apologies: Mr Dixon, Mr Webb, Mr Taylor, Mr Matcham, Dist Cllrs Mrs S Nicholas & Mrs P Beresford, PCSO Claringbold. IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk) 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the previous meeting held 12th July 2011 had been circulated. The minutes were proposed by Mrs Brand seconded by Mr Horobin and accepted as a correct record and were signed by the Chairman.   2          MINUTES OF THE EVENTS COMMITTEE Mrs Brand reported that there has been an increase in revenue from this year's village fayre. The total income amounted to £1,921.54. The total expenditure was £983,39, making a profit of £938.15. Mrs brand proposed that £700 be used in grants for village organisations and the remainder be used towards next year's fayre. The Chairman agreed that this would be a wise course of action. Mrs Brand will put a notice in the Rivall's December issue advertising the available grant funding.  Mrs Reeves asked why the birds of prey exhibition was so expensive. Mrs Horobin explained that hiring any public display is expensive, however it is important to have a crowd puller to increase attendance. Local churches are considering organising an open air service for next year's village fayre. The events committee believed that a morning service would be the best option. Mrs Horobin explained that a charge might be incurred if the PA system is required for an additional hour. The Chairman will speak to the local churches. 3          PLANNING MEETING 2ND AUGUST 2011 The minutes of the planning meeting held 2nd August 2011 had been circulated. The minutes were proposed by Mrs Reeves seconded by Mr Leach and accepted as a correct record and were signed by the Planning Chairman.  4          MATTERS ARISING FROM THE MINUTES   (a) Folkestone Film Festival - Approximately 150 people attended the free outdoor showing of E.T held in the recreation ground on Saturday 13th August at 7.30pm. Parish Councillors are in favour of repeating the event again next year. The Parish Councillors however were slightly disappointed that the promised 'pocket-money bags of popcorn' did not arrive and so suggested that a BBQ could be considered for the next event. (b) Trees - Lewisham Road - A further quotation for replacing the trees on Lewisham Road has been sought at the request of the Philips Fund. This additional quotation has reduced the amount of funding needed by £1,000. Grant applications have been sent to the Philips Fund and The Local Neighbourhood Forum asking for a total sum of £2,000.  Dover Rangers FC has shown interest in supporting the tree project and has agreed to donate £200. (c) Crabble Corn Mill Essential Bridge Repairs Grant - The Chairman has received three quotations from Mr Harry Reid for the bridge repairs. It was proposed by Mrs Reeves, seconded by Mr Cuff to release the £2,000 grant funding for these essential works. (d) Diamond Jubilee 2012 - Mr F Boxall has offered to organise a village quiz/social evening to celebrate the Diamond Jubilee next year. This however would not cater for families and children. The Clerk suggested that the Parish Councillors consider participating in the national beacon celebrations.  A series of beacons will be lit across the UK to celebrate this Jubilee. In 2002, over 1,800 beacons were lit to mark The Queen's Golden Jubilee. The Clerk will obtain further information and report back at the next meeting. (e) New Benches - The Reverend Andrew Bawtree will be dedicating the new benches in memory of the late Mr D Thomas & Mr M Flood on Wednesday 21st September at 2pm. Mrs Flood, Mrs Thomas and Parish Councillors have been invited to attend the small gathering. The Chairman received a letter of thanks from Mrs Flood. (f) Kearsney Abbey Perimeter Fencing - The broken fencing has been mended by DDC although the new boards do not match the existing fencing. DDC has confirmed that they do not have any funds available to address a leaning fence panel, which was reported back in July. (g) Trees Cowper Road - Mrs Anne Russell DDC has met with parishioners residing in Hazeldown Close and their tree surgeon regarding remedial works to the overhanging trees. Letters have also been sent to each resident who owns a part of the bank reminding them of their duty of care to have the trees regularly inspected and maintained. They have been informed again that the Tree Preservation Order does not preclude work to the trees, but it gives Local Authority powers to control the extent of any work in order to preserve and enhance the public visual amenity. DDC has assured Mrs Reeves that they are doing everything within their powers and resources to assist in this matter. The Chairman suggested that a solicitor could also be contacted by a member of the Cowper Road Resident Association instructing them to write a letter reminding residents of their responsibility.  Mrs Reeves also raised her concerns over the large trees located in the gardens of the Mill Race development, which are now overhanging the River Dour, and Lower Road. The Chairman will provide the Clerk with a contact for the Environment Agency. (h) Grit Bin - Junction of Crabble Ave/The Ridgeway - A new grit bin was ordered from KHS back in April 2011. KHS contractors misread the order believing that they were to replace an existing bin, which did not exist, and so the job was cancelled. The Clerk has re-ordered the grit bin, however KHS are currently working on a new ordering policy. Parish Councils will be contacted in the next few weeks with the details. (i) Councillor Badges - Parish Councillors have now received their badges. 5          PACT A report had been provided by PCSO Claringbold as she was unable to attend the meeting. A property owner in Crabble Ave has been cultivating cannabis. One male has been charged. A motor vehicle has been stolen from Kearsney Abbey car park, a male has been charged and is in custody. The metal theft from St Peters & Pauls remains undetected. The Co-op continues to suffer shoplifting offences. If this persists it will become the new priority for the area. A speed gun was requested and deployed on 10th September. As a result three fixed penalty notices were issued to speeding drivers on the Lewisham Road. One anti-social behaviour call has been received in August from a local resident regarding youths climbing in the play area. School holidays have been quiet this year. Cars have been damaged on the London Road recently. Extensive house-to-house enquiries have been made to no avail. The offences seem to be random and indiscriminate. Any information or suspicious sightings please report them to PCSO Claringbold or in her absence the control room. 6          PLANNING MATTERS: DOV/11/00680 - Location: Flat 7, 33 London Road, River. Proposal: Construction of a roof terrace. No objection. DOV/11/00578 - Location: River Garage, River Street, River. Proposal: Erection of Semi detached dwellings. This planning application with be considered on 15/9/11 at 6pm. To note decisions made by DDC: DOV/10/01096 - Location: Dour House, 45 London Road, River - Proposal: Change of use of property to Use Class 3 (residential) on ground floor and first floor as per planning permission DOV/10/00668 and use of lower ground floor for Use Class D1 (non-residential institution) use with associated car parking. Refused. DOV/11/00529 - Location: 7 The Ridgeway, River - Proposal: Erection of a detached garage and alterations to existing vehicular access (existing garage to be demolished) Granted. DOV/11/00432 - Location: 1 River meadow, River - Proposal: Erection of a single storey front extension and a rear conservatory extension, retrospective application for the erection of a 1.8m high boundary fence - Granted DOV/11/00588 -Location: 113 Lewisham Road, River. Proposal: Erection of a first floor side extension - Refused. 7          REPORTS  No Report. 8          CORRESPONDENCE KCC Countryside Access Improvement Plan 2012 - Kent County Council is currently reviewing its Countryside Access Improvement Plan, a strategy on which Parish Councils were originally consulted in 2007. KCC plans to adopt a new plan in early 2012 and is required under s.61(1) of the 2000 Act to consult all district, parish & community councils in Kent. KCC has invited Parish Councils to put forward their views/ comments on any general objectives under the seven headings provided. It was agreed that the Clerk & Chairman would reply on behalf of the Parish Council. Open Public Services White Paper Consultation - The Clerk received an e-mail on 2nd August 2011 regarding the 'Open Public White Paper Consultation. The government published its OPWPC on July 11th 2011 on the reform of public services and contains some significant proposals for the development of parish and town councils. Chapter 4 on neighbourhood services sets out how Government plans to devolve power to local communities. In addition to new powers contained in the Localism Bill the White paper promises new powers for local councils, including streetscapes, parking, leisure facilities, by-laws and licensing. The NALC invited local councils to comment. The Chairman replied on behalf of the Parish Council stating that Parish Councils are in effect already existing Neighbourhood Councils and Parish Councils are already effectively managed, controlled and audited. If Neighbourhood Councils including existing Parish Councils were to take on services currently provided by District Councils this would mean a substantial increase in precept for such bodies with presumably no reduction in District Council tax by way of compensation. Services provided by such local bodies could be more expensive since they would not have the advantage of economies of scale. Government Consultations on Local Planning Regulations - The Chairman and Mr Cuff had considered the three lengthy and complex documents and raised a number of points. It was agreed that the Chairman, Mr Cuff and the Clerk should respond to KALC. Annual Subscription, Kent & County Playing field. It was proposed by Mrs Reeves, seconded by Mrs Horobin to pay the £20 annual subscription. Kingsdale Residents Company- Concerns have been raised by the Kingsdale Residents regarding the build up of silt and smells coming from the Mill Pond. It will cost in the region of £80,000 to remove the silt. The Chairman has written to the Crabble Corn Mill Trust seeking permission for testing to be carried out. Laboratory testing will cost £200/300 per sample. It has been suggested that two samples will be required. The Chairman will discuss this further with the River Dour Steering Group. Dog Bin, Crabble Ave - A resident has raised his concerns regarding the dog bin located on the corner of Crabble Ave/ Lyndhurst Road. He believes that it has been installed too close to the letterbox confusing residents and has requested that the Parish Council considers relocating it.  It was decided that no action would be taken.  9          RECREATION GROUND CONTRACTS 2012/13 The recreation committee agreed at the last meeting held on 5th September 2011 that both contracts will go out to tender for 2012/13. Letters will be sent to Heber & JPWright inviting them to submit quotations. Tenders will be discussed at the finance meeting in December with recommendations to the full Parish Council in January 2012. 10        CLERK'S FINANCIAL REPORT The statement of receipts and payments of July & August 2011 were presented to the Council. It was proposed by Mrs Brand, seconded by Mr Cuff that the report be accepted and this was carried.  The statement was then signed by the Chairman. Annual Accounts - The Audit Commission has returned the Parish Council accounts for 2010/11 and has given them a clean bill of health. The Clerk was congratulated. 11        ANY OTHER RELEVANT BUSINESS Mrs Brand and Mr Horobin offered their thanks to JP Wright for his help at the E.T film showing. JP Wright attended the recreation ground at 4pm and did not leave until 11pm. Mr Horobin also thanked Mrs Brand for her valuable contribution within the village events committee. Mrs Thomas enquired about the tree, which has recently fallen into the river, asking when it would be addressed. The Chairman believed that a contractor would be chosen on Thursday 15th September. The Chairman closed the meeting at 9pm  Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 11th October 2011 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D Leach (in the chair), Mrs Reeves, Mrs Brand, Mrs Horobin and Messrs, Cuff, Webb, Dixon, Taylor, Matcham  & Horobin.  Apologies: Dist Cllr Mrs S Nicholas  IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk) Dist Cllr P Beresford, PCSO Claringbold. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the previous meeting held 13th September 2011 had been circulated. The minutes were proposed by Mrs Brand seconded by Mr Cuff and accepted as a correct record and were signed by the Chairman.  2           MINUTES OF THE RECREATION COMMITTEE, 5TH SEPTEMBER 2011 Noted 3           EVENTS COMMITTEE Mrs Brand reported that East Kent Motorcyclists Club is keen to become involved in next year's village fayre. They have enquired if 20+ members could stay overnight in the recreation ground. The Clerk will contact KALC for legal advice and report back at the next meeting. Local churches are still considering organising an open air morning service. 4          MATTERS ARISING FROM THE MINUTES    (a) Mr Walton DDC Property Services - Gillian Clayton has provided an application form for the Big Screen in Dover, which has been passed onto the events committee. No further action. (b) Diamond Jubilee 2012 - Mr F Boxall has offered to organise a village quiz/social evening to celebrate the Diamond Jubilee next year. The Parish Councillors are keen to cater for families and children and are considering organising a fancy dress, firework display & refreshments. Mr Matcham pointed out that there will be a lot of other events taking place in the area and was concerned that too many events may split audiences. Mrs Brand reminded Mr Matcham that the whole idea is to organise an event for the children & families within our village. The beacons will be lit on the same day at the same time. Mr Dixon enquired if the Folkestone Film Factory might also consider organising a movie showing. The Clerk will contact Zachary Cook.  The Chairman gave a brief resume of the nations plans to light beacons across the UK in celebration of the Jubilee. The Clerk will obtain two quotations to establish how much it would cost for the construction of a beacon. This item will be discussed again at the next meeting. (c) Trees Mill Race - Mrs Reeves raised her concerns at the last meeting regarding the large trees located in the gardens of the Mill Race development, which are now overhanging the River Dour, and Lower Road. The Chairman has spoken to the Environment Agency, who have inspected the trees but at present are not overly concerned. (d) One-Way Proposal - Lower Road - The scheme had been considered by the Joint Transport Board at its meeting held on 21st April 2011 but concerns were raised regarding traffic speed. The Board recommended that further consultation be undertaken. It was decided at their meeting held on 22nd September 2011 that although traffic speeds were generally higher on one-way roads, Lower Road was heavily parked with an enclosed environment and it was therefore considered unlikely that traffic speeds would increase as a result of the new scheme. However the operation of the scheme would be reviewed if there were an increase in complaints. The one-way scheme flowing northwest to southeast between Minnis Lane and Common Lane, River will be progressed and implemented. (e) New Benches - The Reverend Andrew Bawtree dedicated the new benches in memory of the late Mr D Thomas & Mr M Flood on Wednesday 21st September 2011 at 2pm. (f) Government Consultations on Local Planning Regulations - The Chairman and Mr Cuff had considered the three lengthy and complex documents and raised a number of points. A response has been sent to KALC on behalf of the Parish Council. (g) Kingsdale Residents Company- Concerns have been raised by the Kingsdale Residents regarding the build up of silt and smells coming from the Mill Pond. The River Dour Steering Group who will be meeting next week will discuss this issue.   (h) Trees Lewisham Road - 'You Decide' event is being held on Saturday 29th October at St Margaret's Village Hall, Reach Road, St Margaret's at Cliff, at 10.00am (Doors open 9.30am). The Chairman urged Parish Councillors to attend as members of the community present at the event will score each application and the highest-ranking projects will receive funding. 5          PACT PCSO Claringbold reported that she has not been on duty very often in the village over the last month due to being called away by her superiors to other areas. The Chairman explained that River Parish Council pays for half of the PCSO's salary and would therefore like to know exactly how many times she has been called away since 1st September 2011. The Co-op continues to suffer shoplifting offences. If this persists it will become the new priority for the area. One anti-social behaviour call has been received this month from the Chinese takeaway. 6          PLANNING MATTERS: None To note decisions made by DDC: DOV/11/00601 -Location: 31 Woodland Close River. Proposal: Erection of a front garage extension with raised patio - Refused. 7          REPORTS  Dist Cllr Pauline Beresford informed the Parish Councillors that the new recycling and waste collection service is underway.  New bins are currently being distributed by DDC, and most properties in the village have received them. Alternative collection methods will be used for homes that cannot have wheeled bins. Residents who have concerns about access or storage arrangements after their new wheeled bins have been delivered, will be advised to contact DDC so that they can determine whether other arrangements need to be made. Mr Matcham is in favour of the new bin service. The Dover hospital development has been put back a year due to discussions regarding the future of the birthing unit. A series of public meetings, presented by GPs, hospital consultants and midwives, will take place in November and December to support the consultation and give members of the public the chance to ask questions. The review has been prompted due to the changing patterns of where women are choosing to give birth and a rising birth rate. More and more women are choosing to give birth at the William Harvey Hospital in Ashford while the use of both Canterbury and Dover Birth Centres has been declining during the past five years. 8          CORRESPONDENCE (a) Mr & Mrs Horobin - Winter Planting - It was proposed by Mr Taylor, seconded by Mrs Reeves to accept Mr & Mrs Horobins quotation of £60 for the winter planting of the pots located on the corner of River Street/Minnis Lane. (b) Crabble Corn Mill Essential Bridge Repairs Grant - The Chairman received a letter of thanks from Mr Harry Reid, on behalf of the Trustees of the Crabble Corn Mill for the donation of £2,000 towards the repair of their bridge. Works will be carried out during the closed season. 9          CLERK'S FINANCIAL REPORT The statement of receipts and payments of September 2011 were presented to the Council. It was proposed by Mrs Brand, seconded by Mr Cuff that the report be accepted and this was carried.  The statement was then signed by the Chairman. Accounts - Six-monthly review - The Clerk gave a resume of the Parish Council expenditure for the first six months. (April - September) 10          REMEMBRANCE SERVICE Letters have been sent to local organisations inviting them to lay a wreath at the Remembrance Service, which will be held on Sunday 13th November 2011 at 10am.  The Clerk will order the Parish Council wreath. 11        ANY OTHER RELEVANT BUSINESS Mr Webb informed the Parish Councillors that he is a volunteer for the Crabble Corn Mill and therefore has a personal interest. Mr Webb offered to become the Parish Council representative and attend the Corn Mill meetings, however he will speak to Mr Reid first to establish if he could become an observer. Mr Webb cannot attend the remembrance service in November. Mr Dixon reported that the parishioners residing in Crabble Lane have raised their concerns regarding the increased number of vehicles parking on corners when football matches are played at the Crabble Athletic Ground. This causes inconvenience and even danger to other road users and pedestrians. The Chairman explained that the attitude of the emergency services is that as long as they can get through they are not too concerned. Mr Dixon will ask PCSO Claringbold to review the situation. Mr Matcham reported that more lorries would potentially pass through small local villages as a result of the Whitfield Development. Parish Councils will need to keep an eye on the development and should insist that contract vehicles use the major A roads. The Chairman closed the meeting at 8.35pm  Back to top of page MINUTES OF A MEETING OF RIVER PARISH COUNCIL HELD On Tuesday 8th November 2011 AT THE METHODIST CHURCH AT 7-30p.m. PRESENT: Mr D Leach (in the chair), Mrs Reeves, Mrs Brand, Mrs Horobin and Messrs, Cuff, Webb, Taylor & Horobin.  Apologies: Mr N Dixon, Mr V Matcham  IN ATTENDANCE: Mrs J. Coulson-Wright (Parish Clerk) Dist Cllr P Beresford, Dist Cllr S Nicholas, PCSO Claringbold. 1          MINUTES OF THE PREVIOUS MEETING OF PARISH COUNCIL The minutes of the previous meeting held 11th October 2011 had been circulated. The minutes were proposed by Mr Horobin seconded by Mr Taylor and accepted as a correct record and were signed by the Chairman.  2           EVENTS COMMITTEE No report 3          MATTERS ARISING FROM THE MINUTES   (a) Diamond Jubilee 2012 - The Clerk obtained two quotations from Burgess Marine Limited for the construction of a beacon. The first quote is to fabricate a beacon 1400 x 1200 constructed from 60 x 5 steel flat bar with a hanging shield plate and support at a cost of £1,230. The second quote is to fabricate a beacon 700 x 600 constructed from 40 x 5 steel flat bar with a hanging shield plate and support at a cost of £956. Initially the Parish Councillors decided not to pursue the project purely from the cost implication however Mr Horobin has offered to contact another contractor that may be able to construct the beacon for less than Burgess Marine. (b) East Kent Motorcycle Club - The Clerk sought advice from KALC & the Parish Councils insurers regarding the East Kent Motorcycles request to stay in the recreation ground overnight next year. KALC provided the Clerk with three policies: Nuisance, The Responsibility of Councils & Landowners and Negligence & Occupiers Liability. The policies identified that a Risk Assessment is required, the Parish Councils by-laws may need to be reviewed, and any conditions must be laid out in writing to the club. It was proposed by Mrs Reeves, seconded by Mr Webb to agree their request in principle. The Clerk asked Mrs Brand for the motorcycle clubs contact information. (c) River Dour Steering Group - Concerns have been raised by the Kingsdale Residents regarding the build up of silt and smells coming from the Mill Pond. It would cost in the region of £80,000 to clear the silt from the pond. The Environment Agency has agreed to meet with representatives from the River Dour Steering Group and the Crabble Corn Mill to discuss this issue further as it is out of the hands of the Parish Council. (d) Grant Applications - The Clerk reported that the tree grant application submitted to the Dover West Neighbourhood Forum has been successful and £1,500 awarded. The total sum raised to date for the Lewisham Road tree project is £2,229.08. The Clerk will write to Aubrey Furner KHS enquiring if the Parish Council could use their own local tree surgeon to replace the trees, as he will charge £1,000 less than KHS. Ideally half of the trees should be planted this winter, the remainder in spring. Mrs Reeves enquired if it would be possible to pursue additional grant funding as many trees had been removed from the village especially in Valley Road. The Chairman agreed to keep this in mind. (e) Crabble Corn Mill Representative - Mr Webb has agreed to sit on the Crabble Corn Mill committee as the Parish Council observer. Mr Webb can attend meetings, note what happens at the meetings, and report back to the Parish Council.  (f) Crabble Lane Parking - No report. This item will be carried over to the next meeting.    5          PACT The Co-op continues to suffer shoplifting offences. There has been one incident of criminal damage involving a car located in Cowper Road. Halloween was extremely quiet this year. Dist Cllr S Nicholas reported that double parking along The Ridgeway is causing problems for the buses. PCSO Claringbold explained that she could only move cars on if they are causing an obstruction. A resident wrote to the Parish Council also raising her concerns regarding parked vehicles along Valley Road & Common Lane, especially during peak times when parents are dropping off or collecting their children from school.  The Chairman explained that additional parking has been considered for the village however the only land available is by the Scouts hut car park and would cost £60,000, which the Parish Council simply does not have plus residents believe this location would attract vandalism.  The Clerk will write to Alan Finn, DDC parking services raising both concerns. Complaints have been made regarding the new bin system. Partially blind residents struggle to walk along the footpaths safely when the large bins are left on the pavement. It becomes increasingly difficulty when cars are also parked on the kerb. The Chairman confirmed that this is a district matter and they are aware of these issues. The Chairman reported that during the period of six weeks Sept/Oct PCSO Claringbold was pulled away from the village for other duties on 15 occasions. Her supervisor agreed that this is excessive. Mrs Brand asked if there would be a reduction in cost to the Parish Council. The Chairman suggested that we let the matter rest on this occasion, but pursue if there is a recurrence.    6          PLANNING MATTERS: Mrs Reeves declared an interest: 00905 & 00888 DOV/11/00844 - Proposal: Erection of retaining wall and fence. Location: 69 Minnis Lane, River. - No objection. DOV/11/00878 - Proposal: 25% crown reduction to one Sycamore Tree. Location: Kingsdale Amenity Land at, Riverdale, River - No objection DOV/11/00904 - Proposal: Erection of a detached dwelling and construction of a vehicular access. Location: Land adjoining Tighnbruaich, Pavilion Meadow, River. - No objection DOV/11/00905 - Proposal: 50% reduction to one Ash, pollard three Ash trees at 5m, fell one Ash, remove group of six small trees. Location: Land between 19 Cowper Road & 9 Hazeldown Close, River. - No objection DOV/11/00890 - Proposal: Erection of a single storey extension and replacement roof. Location: The Bungalow, 94 London Road, River - No comment DOV/11/00638 - Proposal: Erection of a single storey rear extension, conversion of garage to a habitable room and erection of a detached outbuilding (existing extension to be demolished) Location: 24 Coxhill Gardens, River. - No objection. Question raised as to the use of the detached dwelling. TC/11/00098 - Proposal: Crown lift six Lime trees overhanging football pitches. Location: Lewisham Road boundary of River Recreation Ground, Lower Road, River. - No objection DOV/11/00897 - Proposal: Erection of a single storey side extension and front porch extension. Location: 12 Westdean Close, River. - No objection DOV/11/00888 - Proposal: 25% crown reduction to four Ash trees, remove damage limb from one Ash tree. Location: East Side Adj Hazeldown Close, Cowper Road, River. - No objection. Requested at least 50% reduction. DOV/11/00868 - Proposal: Erection of a detached double garage and workshop. Location: Makalla, Common Lane, River - No objection DOV/11/00931 - Proposal:Erection of a rear garage extension - Location: 17 Hawthorne Close, River - No objection. TC/11/00106 - Proposal: Removal of two conifers to the front of the property and two conifers on the rear parking area. Location: 11 Kingston Close, River, Dover, CT17 0NQ. To note decisions made by DDC: DOV/07/01233 - Proposal: Details pursuant to condition 5 of planning permission DOV/07/1223. Location: Land R/O 1 Luckhurst Road, River. The Chairman gave a brief report on the Community Infrastructure Levy including draft regulations on the reform. There is a consultation seeking Parish Councils views on the detailed implementation of the Government's proposals to the Community Infrastructure Levy. The Chairman has agreed to reply on behalf of the Parish Council. The Chairman also reported that neighbourhood planning is intended to tackle issues particular to a neighbourhood, ensuring that local services are co-ordinated, effective and are accountable to local people, meeting their expectations. The five key stages are described below: Creation of a baseline report or neighbourhood profile, outlining the neighbourhood characteristics, assets and issues. Gathering the views of elected representatives.  Creation of a service profile describing the service offered in each neighbourhood.  Consultation process with local people that gathers issues and challenges facing the neighbourhood and residents views of service delivery. Formation of an action plan for the neighbourhood. 7          REPORTS Dist Cllr Sue Nicholas informed the Parish Councillors that in future the public would be charged if they take their rubbish up to the Household Waste Recycling Centre in Whitfield. Any rubbish left on the roadside in black bags will not be taken. A new 'Lower Road' sign will be re-instated at the junction of Lower & Valley Road. The culprit who has been leaving rubbish at the bus terminus has been caught and a letter will be sent. Dist Cllr S Nicholas would like to mark the Queen's Diamond Jubilee celebrations by installing a planter of some kind by the bus terminus. The Chairman agreed to consider her proposal.  8          CORRESPONDENCE (a) KHS Winter Service Policy Statement - Salt Bins. Parish Councils are permitted to purchase salt bins and place them on the highway once a suitable location has been approved by a qualified engineer from KCC Highways and Transportation. These salt bins ideally should not be yellow and should be clearly identified by a label as being the property of the Parish Council. KCC Highways and Transportation will have no obligation to fill or maintain these salt bins. However, the highways Manager may agree to refill parish-owned salt bins upon request, subject to availability of salt and staff resources and the payment by the parish of an appropriate charge. It was agreed that the salt bin be purchased for junction of Crabble Lane, The Ridgeway immediately. (b) Local Development Framework Group, Appointment of a substitute for the Parish Representative. - No councillors wished to become a representative 9          CLERK'S FINANCIAL REPORT The statement of receipts and payments of October 2011 were presented to the Council. It was proposed by Mrs Brand, seconded by Mr Horobin that the report be accepted and this was carried.  The statement was then signed by the Chairman. 10          FINANCE COMMITTEE MEETING DATE  It was agreed that the following Parish Councillors would meet on the 5th December 2011 at 10am, Methodist Hall to consider next year's Precept budget and to bring recommendations to the January 2012 Parish Council meeting: The Chairman, Mr Cuff, Mrs Brand, Mr Taylor and the Clerk. 11          DATES FOR NEXT YEARS PARISH COUNCIL MEETINGS It was agreed that the Parish Councils meetings for 2012/13 would remain on the second Tuesday of every month. 12          RECREATION CLUBHOUSE QUOTATIONS Mr Taylor has received quotations to mend the leaking gutter on the main clubhouse, roof repairs to the old cottage and for the new benches to be secured to the hard standings. Mr Taylor would like to defer these quotes so as to obtain a more detailed breakdown of costs. The Parish Council passed on the authority to the finance committee to make a decision on receipt of the additional information. 13        ANY OTHER RELEVANT BUSINESS Mr Cuff attended a recent KALC meeting. KCC gave a presentation on Highways and Transportation. KALC are keen to recruit a voluntary training co-ordinator. Job descriptions will be available for any interested parties in the New Year. Mr Cuff will attend the KALC AGM in November 2011. Mr Horobin has asked for the recreation committee to consider installing additional seating/picnic benches within the play area.  Mrs Horobin also asked that the committee consider installing new keep fit play equipment to celebrate the Queen's Diamond Jubilee. Mrs Horobin will pass the pictures of the equipment onto the Clerk. The Chairman closed the meeting at 9.30pm  Back to top of page